RE: Appointments.

[Snook, Kevin S (ITD)]

Title: RE: Appointments.

Class isn't supported in all versions of Outlook but is certainly an option. IMHO, the form option doesn't work.

 

-----Original Message-----
From: Nikki Peterson - ITCX [mailto:[EMAIL PROTECTED]]
Sent: 26 June 2002 15:17
To: MS-Exchange Admin Issues
Subject: RE: Appointments.

He could write a rule, based on class (or form name: MEETING REQUEST) and delete it on receipt.

-----Original Message-----
From: Snook, Kevin S (ITD) [mailto:[EMAIL PROTECTED]]
Sent: Wednesday, June 26, 2002 7:41 AM
To: MS-Exchange Admin Issues
Subject: RE: Appointments.

It can be achieved but I guess it depends how far you want to go and which
client you have. I'm not sure it's achievable using rules but certainly is
using macros or a COM Add-in.

Kevin

-----Original Message-----
From: McCready, Robert [mailto:[EMAIL PROTECTED]]
Sent: 26 June 2002 14:47
To: MS-Exchange Admin Issues
Subject: RE: Appointments.

OK.  I changed the Calendar options "Publish" setting to 0 months, and
indeed, you now can not see what is on the users calendar that you are
trying to schedule an appointment with.  But, what I'm trying to do is get
that calendar blocked out entirely, so it is impossible to even send the
person a meeting request.  I don't think it can be done.  I looked under the
rules wizard, but I don't see anything that would identify a "meeting
request" that is coming in.

-----Original Message-----
From: Nikki Peterson - ITCX [mailto:[EMAIL PROTECTED]]
Sent: Tuesday, June 25, 2002 5:26 PM
To: MS-Exchange Admin Issues
Subject: RE: Appointments.

I'm confused. Are they "Making Meetings"? That just sends a request for a
meeting that is either accepted or denied by the recipient.

Are they able to write directly on the calendars?  They should not have more
than "Review" rights to each others calendars.

If people aren't placing things in their calendars because they are personal
(but still happen during work hours) they should learn to use the little
"private" check mark for their calendar items. This then only shows on
free/busy that you are "NOT AVAILABLE" during that period. It gives no other
information.

If they don't want to share their free/busy information then go into
Calendar options and set it to "Publish 0 (zero) months".

-----Original Message-----
From: Salvador Manzo [ mailto:[EMAIL PROTECTED]
<mailto:[EMAIL PROTECTED]> ]
Sent: Tuesday, June 25, 2002 2:00 PM
To: MS-Exchange Admin Issues
Subject: RE: Appointments.

Document actions for Senior Management.
Implement Auto-Delete rule as described below, IF the options are available
in OL98.  Make sure to tie it to the Appointment Form only.  Wait for them
to complain when actual meeting requests don't come through.

-----Original Message-----
From: McCready, Robert [ mailto:[EMAIL PROTECTED]
<mailto:[EMAIL PROTECTED]> ]
Sent: Tuesday, June 25, 2002 13:50
To: MS-Exchange Admin Issues
Subject: RE: Appointments.

They don't want the system to make the judgement calls, they just want it
blocked completely.  Absurd?  Yes.  Possible?  I don't know.

-----Original Message-----
From: Salvador Manzo [ mailto:[EMAIL PROTECTED]
<mailto:[EMAIL PROTECTED]> ]
Sent: Tuesday, June 25, 2002 4:26 PM
To: MS-Exchange Admin Issues
Subject: RE: Appointments.

Rules Wizard(in OL2000, mind... may also be in OL98):
When messages arrive from _User1_ using the _Appointment_ Form, perform
action on message (delet, auto-deny, etc.)

HOWEVER, this doesn't address how the system is supposed to recognize if it
is or is not a valid appointment request. 

A MUCH better solution would be to modify User2's behaviour and explain to
them what the PRIVATE setting on appointments does.  IOW, don't try to make
the system make judgement calls that the User should be making.

-----Original Message-----
From: McCready, Robert [ mailto:[EMAIL PROTECTED]
<mailto:[EMAIL PROTECTED]> ]
Sent: Tuesday, June 25, 2002 13:09
To: MS-Exchange Admin Issues
Subject: Appointments.

Outlook 98, Exchange 5.5 SP4, NT 4.0 SP6a.

Is it possible to block User 1 from trying to make an appointment on User
2's calendar?  We have a few management employees (User 2) that do not put
EVERYTHING they do on their calendar, and they
would prefer not to have other people trying to make an appointment on their

calendar, thinking that they
are free, when actually they aren't.  Yes, the easiest thing to do is to
deny the request, but is there a way to block their calendar from even
showing up when someone tries to request a meeting?

Thanks.

Robert

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