We don't try to control the DLs that users put in Outlook. That's for them to manage as they best see fit. But for Distribution Groups, we set a standard where there should be a minimum membership of the distribution group and a minimum number of users that will use it once created. If one user wants to email 10 users, we're not going to create a DG for that. The rest of the users in the GAL don't need that clutter. But if 10 users will email 10, it makes sense to make the group.
As far as names go, I think it's wise to have a convention that is meaningful to the user base. A new user trying to reach the Customer Service Supervisors isn't going to know to find them under "Bob's staff". If Bob doesn't like the convention, he can always make a DL in Outlook that is called what he likes and include the Distribution Group from the GAL. Like any shop, it depends on the buy-in. We've been able to make the point and demonstrate the need for a convention. Where we have seen resistance is where the "pretty name" is CC'd in a public email and the convention just isn't as "pretty" as "Customer Service". From: Barsodi.John [mailto:john.bars...@igt.com] Sent: Thursday, January 28, 2010 12:05 PM To: MS-Exchange Admin Issues Subject: DL Creation Requirements/policy Curious what other groups out there have as guidelines and boundaries for DL creation and controlling DL sprawl? Do you have standards for naming conventions? For Example - if a manager wants a DL for his staff of 10, and wants it named "John's Staff" do you accommodate or recommend they use a local contact DL? Mind you we have thousands of Employees worldwide, so "John's Staff" existing in the GAL seems a bit odd to me. Thanks, JB
