Thanks MBS/Sean for your suggestions. Finally I was able to do it with ExMerge. My current requirement was only for a single mailbox & also as I have mentioned in my last mail, My Global team won't allow us to use Recipient policy for this so did it with ExMerge.
Dhiraj From: Sean Martin [mailto:seanmarti...@gmail.com] Sent: Wednesday, December 29, 2010 11:13 PM To: MS-Exchange Admin Issues Subject: Re: Clear Exchange Mailbox Items Dhiraj, The policy you're configuring is for deleted item retention. This configures the amount of time that deleted items will be available for restore using deleted item recovery. I highly recommend you take Michael's advice and read the help files and do a little searching on mailbox manager. Recipient policies can be filtered to be applied pretty granularly. It sounds like you just need to filter the policy to include mailboxes on specific servers. - Sean On Wed, Dec 29, 2010 at 8:20 AM, Haritwal, Dhiraj <dhiraj.harit...@ap.sony.com<mailto:dhiraj.harit...@ap.sony.com>> wrote: I already checked that kb. I have not created Recipient policy in the global config. I have created Mailbox store policy in ESM --> Administrative Groups --> MyAdminGroup --> system policies --> New mailbox store policy, set keep deleted items as 0 days & then applied this policy to my Exch2K3 server. Manually run Mailbox management process on this server but Deleted items are not yet cleared. Still showing in Mailbox. Event id 9309 coming in App Events which is showing 0 deleted messages. Is it the correct way or I have to use only Recipient policy which am not supposed to do bcoz the Exch forest is having 100's of Exch server for different countries. Dhiraj From: pramatow...@mediageneral.com<mailto:pramatow...@mediageneral.com> [mailto:pramatow...@mediageneral.com<mailto:pramatow...@mediageneral.com>] Sent: Wednesday, December 29, 2010 7:11 PM To: MS-Exchange Admin Issues Subject: RE: Clear Exchange Mailbox Items You've applied the policy, has your mailbox management process actually kicked off? Go into ESM, on the Server properties click the mailbox management tab and make sure it's running. If you click on the Diagnostics Logging, go to MSExchangeSA and turn up the logging level on Mailbox Management you can see what's going on. You can also right click the server and choose Start Mailbox Management Process; if this is something you want to schedule you'll probably want to do the above steps anyway. Also - Google "exchange 2003 mailbox management policy" and choose I'm feeling lucky- http://support.microsoft.com/kb/319188 From: Haritwal, Dhiraj [mailto:dhiraj.harit...@ap.sony.com<mailto:dhiraj.harit...@ap.sony.com>] Sent: Wednesday, December 29, 2010 7:55 AM To: MS-Exchange Admin Issues Subject: RE: Clear Exchange Mailbox Items Thanks again Michael, One option is to create another mailbox store, move that user to this mailbox store, create a mailbox store policy with Keep deleted items for (days) as 0 & apply it to this new Mailbox Store. I am unable to get option to apply this policy to a single mailbox. Is there any other way to apply this mailbox store policy on a particular mailbox without moving it to another mailbox store. Also what will be the policy enforcement schedule. Will it be once in a day or can it be define on hourly basis ie. 2/3/4 etc. where to define these settings. I have created a Mailbox Store policy with Keep deleted items for 0 days & applied it to this Store where my testing users resides. I have manually applied this policy 3-4 times. They are not getting cleared. now It's been more than 3-4 HRS, but still I am able to see mails in Deleted Items. Kindly let me know what else I have to do. Regards, Dhiraj From: Michael B. Smith [mailto:mich...@smithcons.com<mailto:mich...@smithcons.com>] Sent: Wednesday, December 29, 2010 8:05 AM To: MS-Exchange Admin Issues Subject: RE: Clear Exchange Mailbox Items Dhiraj - No offense, but I suggest you spend some time in the Exchange help files and with google or bing. I've provided you with the solution, but you need to flesh it out for your environment. Regards, Michael B. Smith Consultant and Exchange MVP http://TheEssentialExchange.com<http://theessentialexchange.com/> From: Haritwal, Dhiraj [mailto:dhiraj.harit...@ap.sony.com<mailto:dhiraj.harit...@ap.sony.com>] Sent: Tuesday, December 28, 2010 8:31 AM To: MS-Exchange Admin Issues Subject: RE: Clear Exchange Mailbox Items Thanks Michael, I am using Exchange 2003 so will this retention policy work for Inbox items as well. Because I think in exchange mailbox properties there is a option for Deleted Item retention which can be set to 0 for all Deleted item deletion. Will it work this way. Dhiraj From: Michael B. Smith [mailto:mich...@smithcons.com<mailto:mich...@smithcons.com>] Sent: Tuesday, December 28, 2010 6:50 PM To: MS-Exchange Admin Issues Subject: RE: Clear Exchange Mailbox Items Mailbox Manager / Managed Folder Mailbox Policy / Retention Policy - depending on your version of Exchange (2003 / 2007 / 2010 - respectively). Regards, Michael B. Smith Consultant and Exchange MVP http://TheEssentialExchange.com<http://theessentialexchange.com/> From: Haritwal, Dhiraj [mailto:dhiraj.harit...@ap.sony.com<mailto:dhiraj.harit...@ap.sony.com>] Sent: Tuesday, December 28, 2010 8:14 AM To: MS-Exchange Admin Issues Subject: Clear Exchange Mailbox Items Hi, I have a exchange mailbox which used to forward all incoming mails to 3-4 other mailboxes. Now I want to clear all mails which was forwarded from this mailbox from inbox / sent items. (If I will use redirect in outlook rule, it will be in Source Mailbox inbox & if I will use forward in Source mailbox, it will be sent item) so that source mailbox can't run out of storage space. I thought to use Exmerge on server in a batch file to clear all content of this mailbox but unable to get how to run Exmerge (in a batch file) to clear items on a particular mailbox. I think if will use Exmerge to clear mailbox items, it will cut into PST. Is there anyway to permanently delete them without cut them into PST. Kindly correct me if I have a wrong assumption. Also let me know what else could be the way to do it. 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