May I call on the collective wisdom of you all?

My brass quintet has stayed active since 1978.  Our library of tunes has
grown over the years to the tune of over 400 arrangements.  We keep track
of all the arrangements with a Letter/Number system.  For example:  A1,
A2, A3...through the alphabet.  Tunes are sorted by composer.

I am concerned about the possibility of accidental loss of any of the
folders, so we make copies of the tunes for each concert and bring only
those tunes to the job.  We have a group policy that originals and copies
not be kept in the same place.  

The problem is I am getting less than 100% cooperation from the quintet
members....originals and copies get mixed together on jobs.

When an "accident" happens, it is my job to reprint music and this is
often a time consuming task.


How do other group librarians maintain the music?  How do you protect
against loss and still have all the tunes on hand for rehearsals?  What
kind of filing system do you use?

Larry



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