= Minutes for Monday, April 4th 2016, 19:30 UTC =

Next meeting date Monday, April 11th, 19:30 UTC

== Attending ==

 * Alexandre Franke
 * Jeff F. T. (chairing)
 * Cosimo Cecchi
 * Andrea Veri
 * Ekaterina Gerasimova
 * Allan Day
 * Shaun McCance

== Regrets ==

 * Rosanna Yuen

== Missing ==

== Agenda ==

 * Advisory board meeting scheduling
 * Funding request for event box transfer to Lyon for JDLL 2016 (66.80 EUR in 
the form of a train ticket)

Ongoing:
 * Yorba copyrights
 * Next Advisory Board meeting planning
 * Tibit
 * Google Play account
 * Status of logo copyright
 * Meta-discussion on attracting new contributors
 * Sysadmin fundraising levels and perks
 * Trademark license agreement with Unixstickers
 * GUADEC 2017 call for bids

== Minutes ==

 * Advisory board meeting scheduling
  * We have dates for the GUADEC Advisory Board meeting but not for the one 
planned at the end of April
  * A survey was started but we don't have a final date
  * Proposed date is 25th of April, not enough Advisory Board members will be 
able to join in on that specific date though
  * A round of contacting to individual AD Board members might be needed. We 
might want to review the agenda for possible other interesting topics to 
introduce
  * Pushing the meeting to the first week of May seems to be a possible solution
  * ACTION: Allan to follow-up to Rosanna's e-mail to the advisory-board 
mailing list proposing a new date

 * Reimbursement request for event box shipping to Lyon for JDLL 2016 (66.80 
EUR in the form of a train ticket)
  * Event box was moved from Strasbourg to Lyon, shipping it by train 
(hand-delivered) was cheaper than a courier
  * Expense was not pre-approved but comes in under budget for the event box's 
pre-allocated budget for this
  * VOTE: +1 unanimous
   * VOTE PASSED


== Ongoing ==
 * ED search update
  * 2015-12-01, No news received in recent weeks, mostly because of holidays
  * 2015-12-08, 3 candidates are going to have a couple of one hour interviews 
with ~2 members of the hiring committee per interview. Scheduling of these 
metings is just beginning.
  * 2015-12-15 to 2015-01-12, No updates.
  * 2016-01-19
   * Committee has completed interview with two final candidates 
   * They should have a final answer/proposal to the board within a few weeks
  * 2016-02-02, Expect more news this week - we'll start scheduling interviews 
soon
  * 2016-02-09
   * Sri from the ED committee wants to present to the Board at next week's 
meeting
   * A list of candidates that are deemed good and have been vetted by the 
committee will be presented at the meeting
  * 2016-02-16, The ED Search committee converged on a single candidate
  * 2016-02-23, The item has been discussed during the meeting, details are 
available at 
https://mail.gnome.org/archives/foundation-announce/2016-February/msg00003.html
  * 2016-03-14, Jonathan Blandford (jrb) has agreed to lead

 * Unixstickers
  * 2016-02-02
   * Allan has an action item to follow up with this
   * Kat put some information on the agreements page for similar cases
  * 2016-02-09, Allan drafted email - need to send that out
  * 2016-02-16, Allan has been in touch with them. Got a good response and sent 
a draft agreement document. Will be having a call with them on Friday.
  * 2016-02-23 (excerpts taken from the mailing list)
   * Allan confirms the Unixstickers team read the draft trademark agreement 
and acknowledged it
   * 10% of the proceeds will be returned back as royalties
   * Only GNOME sticakers are sold right now, the idea is to encourage them to 
also sell t-shirts and mugs
  * 2016-03-01, Allan followed up and is now waiting to hear back to 
Unixstickers
  * 2016-03-08, Allan to ask who will pay for postage
  * 2016-03-22, they'll pay for sticker postage
  * 2016-04-04, Allan has asked Pam to draft an agreement for them to sign. 
Waiting to hear back.

 * Google ad grant
  * 2016-02-02, Alexandre to follow up with the procedure to get registered
  * 2016-02-09 to 2016-02-23, No updates
  * 2016-03-01, Shaun will ask his contacts about TechSoup as joining the 
organization is required for us to be recognized as a non-profit from Google

 * Next adboard meeting
  * 2016-02-09, ACTION: Shaun to send out email to find a good time for the 
meeting
  * 2016-02-16, ACTION: Shaun to schedule the next meeting
  * 2016-03-15, The item has been discussed during the meeting, details are 
available at 
https://mail.gnome.org/archives/foundation-announce/2016-April/msg00000.html
  * 2016-03-22, The item has been discussed during the meeting, details are 
available at 
https://mail.gnome.org/archives/foundation-announce/2016-April/msg00001.html
  * 2016-03-28, The item has been discussed during the meeting, details are 
available at 
https://mail.gnome.org/archives/foundation-announce/2016-April/msg00002.html

 * GUADEC 2017 call for bids
  * 2016-03-15, Kat will take this over from Cosimo and will send something out 
within the next two weeks (Allan to help Kat out as well)

 * Conference sponsorships
  * 2016-03-15
   * ACTION: Kat to adapt a contract from previous years' conference brochures
   * ACTION: Jeff to chase the companies for a second time after the pages 
(where the status of whether/which companies have been contacted is listed) are 
up to date

 * Yorba Copyrights
 * 2016-03-28, ACTION: Kat to communicate with Yorba and propose them to first 
get in touch with other organizations then come back to the GNOME Foundation if 
not satisfied by the proposed options

=== Ongoing but stalled (no discussions / actions since more than a month) ===

 * Google Play account
  * 2015-12-01, ACTION: Alexandre to follow up with the Release Team about this
  * 2015-12-08, Alexandre mailed the Release Team today, still waiting for an 
answer.
  * 2015-12-15 to 2016-01-19, No updates.
  * 2016-02-02, Release team did not come to an agreement/conclusion. Unclear 
what next steps should be

 * Status of logo copyright
  * 2015-12-01, ACTION: Shaun to send out email to d-d-l with proposal
  * 2015-12-08 to 2016-01-19, No updates.
  * 2016-02-02, Shaun will try to pick it up this week

 * Meta-discussion on attracting new contributors -  
https://etherpad.gnome.org/p/attracting-contributors-discussion
  * 2016-01-05, Item has been deferred.
  * 2016-02-09, Allan and Jeff have a list of ideas, we could rank them by 
feasibility/effectiveness and take action on the first few

 * Bitcoins donations data
  * Tobi is the only person with access to the Bitcoin donations data
  * 2016-02-23, ACTION: Alexandre to get in touch with him about this

=== Ongoing but no director assigned ===

 * Sysadmin fundraising levels and perks (last discussion from 2016-01-05)
  * 2016-01-12, Awaiting for Andrea's reply
  * 2016-01-19
   * Andrea replied back to Jeff
   * Jeff to bring the item back during any of the upcoming meetings
  * 2016-02-23, Jeff un-assigned the action item from himself, no current 
assignee

 * tibit (from the mailing list)
  * 2016-02-23, ACTION: Alexandre to investigate a way to eventually include 
the Tibit donate button together with the existing ones
  * 2016-03-08, Alexandre fixed the broken Flattr image link url at wgo
  * 2016-03-15, Action item for Alexandre to get back to Carl still pending
  * 2016-03-28,  FoG web page should require a revamp, we can then start to 
re-discuss this item

== Nice to have ==

 * Web page for prior pants winners
  * Shaun and Allan to do this

 * Contract template for future use organizations for which we handle money
  * Kat to draft this

 * Gifts situation
   * Inventory management: some stuff we have heaps of, some we run out of 
stock quickly; consider an on-demand production service
   * Christian to investigate

 * Licensing of artwork and visual assets
  * Engagement team doesn't always licence photos on gnome.org and soon. We 
need guidelines for them to follow.
  * Allan and Sri to draft guidelines and discuss withthe Engagement Team

 * Privacy campaign funds
  * Previous plan was for Kat to propose privacy bounty T&C/rules for review
  * Cosimo to follow up with interested parties on how to spend the Privacy 
campaign funds

 * GNOME logo use by podiatrist - possible trademark infringement
  * Shaun to check the trademark details for the GNOME logo and update the 
licensing page on the website (obsolete)

 * Money raised for defense against Groupon
  * Kat to draft a call for Free Desktop-style hackfests which would be 
sponsored with money raised for defence against Groupon

 * Logo usage for t-shirts
  * Allan to carry on with the process and follow up and have some general 
guidelines written down for future cases

 * Standard code of conduct for GNOME annual events (so we don't have to 
reinvent the wheel each year)
  * Cosimo to follow up in the upcoming meetings and prepare a version of the 
CoC to be finally considered final over all the GNOME yearly events

 * Privacy policy for GNOME services
  * Current draft is at https://wiki.gnome.org/Foundation/Privacy
  * Sysadmin Team's NDA should also be covered when dealing with this item
  * Andrea to write up the policy

 * gnome-software privacy issues
  * Software sends information to third parties; could have legal implications 
for GNOME
  * Allan to look at this

 * Photography policy for GNOME conferences
  * Cosimo to draft a proposal to discuss on foundation-list


== Discussed on the mailing list ==

 * GNOME as unixstickers.com project of the month
  * unixstickers.com have started a donations scheme - each month they feature 
a different project, which receives a cut of the proceeds from that month's 
sales
  * They are planning on featuring GNOME for April and have been in touch to 
ask if we can help to promote it
  * Allan will coordinate with the Engagement Team in order to promote the 
happening


-- 

Cheers,

Andrea

Debian Developer,
Fedora / EPEL packager,
GNOME Sysadmin Team Coordinator,
GNOME Foundation Membership & Elections Committee Chairman

Homepage: http://www.gnome.org/~av

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