wiki: https://wiki.gnome.org/FoundationBoard/Minutes/20130611
= Minutes for Meeting of June 11th, 2013, 15:00 UTC = == Next Meeting == * Tuesday, June 25th, 2013, 15:00 UTC == Attending == * Emmanuele Bassi * Rosanna Yuen * Bastien Nocera * Andreas Nilsson * Joanmarie Diggs * Tobias Mueller * Seif Lotfy (late) * Karen Sandler === Regrets === * Shaun !McCance (leave early) == Board Meeting Agenda == * GUADEC 2013 * Update on GUADEC 2013 * Canonical is joining as silver sponsors * Intel declined, but they are still interested in sponsoring GNOME * GUADEC Travel Budget * Last meeting we allocated 30,000 EUR in travel for GUADEC. Was this enough? * We have room in the budget for extensions * '''ACTION''': Joanie, Karen to contact the travel committee if they need more funding * Board and Adboard meetings at GUADEC * Adboard members have raised issues for a meeting before the GUADEC start date! * New proposed date for the adboard meeting: August 5th * Board meeting would be on the 31st of July, instead of July 30th. * '''ACTION''': Karen to notify the new board members that there could be a change in the board and adboard meeting dates * CfP for Birds of a Feather (BoF) sessions and Lightning Talks (LT) has been opened * We should open the bids process for GUADEC 2015 * '''ACTION''': Karen to draft the call for bids for GUADEC 2015 * '''ACTION''': Karen to schedule meeting with Strasbourg team during GUADEC * Montreal Summit * We are still on the lookout for a location. The local team have been in contact with several organizations and things look bright. * Ryan contacted the Canonical office manager, but has received no reply yet * The local team has been scouting for a location * Travel report of GNOME.Asia and LinuxCon Japan from Karen * http://blogs.gnome.org/gnomg/2013/06/10/long-overdue-report-of-the-gnome-asia-summit-2013/ * GNOME.Asia Well-organized, attendance was a bit lower than expected, but very enthusiastic * Tobi was voted the best speaker of the event * Karen was able to talk to various adboard members during LinuxCon * Good feedback for the marketing team * Permission to use GNOME in short film. * Stephen van Vuuren e-mailed the board and asked for permission to use GNOME as a prop in a short film. * It's not a copyright issue, more of a trademark one since copyrights are freely licensed * Unless it's disparaging GNOME, usage should be granted through the the license we use * '''VOTE''': Permission to use the GNOME trademark in a short film such that it is not disparaging to GNOME or its mark: +1 Seif, Andreas, Joanie, Bastien, Emmanuele, Tobi * '''ACTION''': Karen to notify Stephen van Vuuren of the decisions to grant him the permission to use the GNOME trademark in his short film * Hardware donation announcement. * The GNOME Foundation recieved hardware donations in the form of 6 Chromebooks from Intel and a individual donor. * We should announce this on gnome.org and other appropriate channels. * Karen drafted a PR, it's now being reviewed by Intel's PR department * There is a draft news item for the a11y of documents bid from Igalia * OSTree questions from Colin Walters. * Colin sent a series of questions to board-list after the OSTree report during the adboard meeting * Is the gnome-ostree project an appropriate use of The GNOME brand? * GNOME server resources and administrator time? * Is gnome-ostree an official product of GNOME? * Licensing issues * '''ACTION''': Karen to answer Colin's questions on the ostree usage of, and impact on, the GNOME branch * Annual Report update * Done * Andreas sent the draft to marketing-list for review * '''ACTION''': Andreas to send the draft of the annual report to the board list for review * Accounting Software fundraiser for Free Software organizations. * We are waiting for the end of the fund raising campaign * Collecting funds in Europe update * Karen drafted a MOU and Tobi is reviewing that * Sysadmin and CiviCRM update * No new updates * '''ACTION''': Karen to pick up the discussion from the last email exchange on CiviCRM * New board handover * A new board have been elected. How should the handover be handled? * New board is confirmed on June 18th * For the next meeting, June 25th, the new board members will be invited but won't be able to vote * After July 1st, the old board members will be invited to the meeting, but won't be able to vote * '''ACTION''': Andreas to contact the new board members and invite them to the June 25th board meeting == Discussed on the mailing list == * Etherpad status. * The Etherpad instance was acting weird during the last two meetings and Andrea have been looking into it. * Exception to renewals during elections. * Board meeting dates == Completed Actions == * Andreas to contact the adboard members with the date of the meeting at GUADEC for feedback * Andreas to contact the local team for securing the venue for the board and adboard meetings at GUADEC * Andreas to contact Zeeshan to notify the travel sponsorship approval for the Maps hackfest * Andreas to contact Ryan to coordinate with the local volunteers for securing a venue in Montreál for the summit by August * Emmanuele to send an email reminding accepted speakers to confirm presence, and to contact the travel committee for sponsorship * Joanie to contact travel committee about the allocated budget for travel sponsorship === New Action Items === * Andreas to send the draft of the annual report to the board list for review * Andreas to contact the new board members and invite them to the June 25th board meeting * Joanie, Karen to contact the travel committee if they need more funding * Karen to notify the new board members that there could be a change in the board and adboard meeting dates * Karen to pick up the discussion from the last email exchange on CiviCRM * Karen to answer Colin's questions on the ostree usage of, and impact on, the GNOME branch * Karen to notify Stephen van Vuuren of the decisions to grant him the permission to use the GNOME trademark in his short film * Karen to draft the call for bids for GUADEC 2015 * Karen to schedule meeting with Strasbourg team during GUADEC -- W: http://www.emmanuelebassi.name B: http://blogs.gnome.org/ebassi/ _______________________________________________ foundation-list mailing list foundation-list@gnome.org https://mail.gnome.org/mailman/listinfo/foundation-list