wiki: https://wiki.gnome.org/FoundationBoard/Minutes/20131029
= Minutes for Tuesday, October 29th, 2013, 16:00 UTC = == Next Meeting == * Tuesday, November 12th, 2013, 16:00 UTC == Attending == * Rosanna Yuen * Andreas Nilsson * Emmanuele Bassi * Sriram Ramkrishna * Tobias Mueller * Ekaterina Gerasimova * Joanmarie Diggs * Karen Sandler === Regrets === * Marina Zhurakhinskaya == Board Meeting Agenda == * Implement a Foundation employee policy for COLA (Cost of Living Adjustment) * At the face to face board meeting we discussed having employee salaries increase when inflation increases, as other comparable nonprofits do. * http://data.bls.gov/timeseries/CWUR0000SA0?output_view=pct_12mths * Kat has still not received the relevant financials information. * To be discussed on board-only * Scheduling an IRC Foundation meeting * Joanie had a long talk with Alejandro Piñeiro who subsequently sent the following email to the Release Team mailing list * https://mail.gnome.org/archives/release-team/2013-October/msg00075.html * There has been no response to that message. * '''ACTION''': Karen to contact Matthias Clasen and ask for feedback on a meeting with the release team * Contract details for OPW mentors * Karen to send the updated draft to board list for review * Behnam Esfahbod volunteering with the Foundation * Behnam started working on the website for the OPW application process * Bonus for Andrea Veri * Andrea bought a new laptop for his work on GNOME after his old died * 80% of his work on GNOME infrastructure is done on the laptop and that without one Andrea would have to cut back his time * Kat suggest letting Andrea expense the laptop * A bonus would be not tax exempt so it would cover a minimal part of the laptop * '''VOTE''': set aside USD 1100 for either a bonus or a reimbursement for Andrea Veri's laptop expense: unanimous * '''ACTION''': Karen to communicate to Andrea the decision of the board on the laptop expense and ask him for his preferred option * Long term: we should have a hardware budget * Sponsorship request for Día GNOME for USD 2390.00 * see https://wiki.gnome.org/Hackfests/DiaGNOME2013 * USD 1050 for travel, USD 560 for accommodation * 4 foundation members, 3 non-foundation members * we should be able to cover everyone * USD 400 for t-shirts * they will sell them * USD 450 for stickers/banners * used for other events * USD 300 for coffee break/snacks * the Chilean GNOME users group managed to get USD ~670 in sponsorships * total: USD 2090 * '''VOTE''': Expense USD 2090 for the Día GNOME event: unanimous * We don't usually sponsor food/drinks, so we should ask to get a sponsor * '''ACTION''': Kat to communicate with the Día GNOME organisers the approval of the expense * GNOME Paypal account * Can Rosanna set up an account for Kat? If Rosanna doesn't have time, can someone else do it? (See minutes from the 1st of Oct) * Account set up now * Budget * Karen/Marina on OPW income and expenses * Kat needs up-to-date accounts/gnucash file * Budget is 4 weeks late * World of GNOME Forums hosting * Currently unmaintained * SPAM infested * Two issues: * Need a team of people that keeps them working * Should we have forums on gnome.org infrastructre? * We should probably ask to close the existing forums * Decide what kind of forums we want to have on our infrastructure * Part of the engadgement team * '''ACTION''': Karen to reach out to the World of GNOME owners and decide what to do with their forums * Handling Pitivi funds * Approached by Jeff about two years ago, the board at the time reviewed Fiscal Sponsorship Guidelines * Was put on hold * Pitivi would like GNOME to handle money for * GSoC/OPW * Fundraising * Hackfests * Similar to what we already do for PulseAudio, GStreamer, GIMP * the Foundation should be at least able to handle the Pitivi GSoC funds, given the urgent timetable * Pitivi would like to have a fundraising campaign * in order to fund a full time developer for a year * the Foundation would be responsible for handling the contractor, and delegate to the Pitivi developers the handling of the contract deliverables * '''ACTION''': Karen to send to Jeff the list of roles that the Foundation can assume as fiscal sponsor * Needs to get a better handle on the software tracking for our fiscal sponsorships * '''VOTE''': Have the Foundation handle the GSoC money for Pitivi: unanimous * '''ACTION''': Karen to communicate to Jeff the decision of the Board to handle the GSoC money for Pitivi * Upcoming Advisory Board Agenda * Last meeting: GUADEC * Ideas for the agenda * Introduction of the two new advisory board members: Linux Foundation, PIA * Updates from the Foundation * Software rendering progress * Debian, systemd, Wayland integration * AppData * potential date: last week of November * '''ACTION''': Karen to circulate the proposal for the adboard meeting to the adboard members * Non-profit contract with Wau Holland Stiftung * Coming to a close * Needs review on board-list * Ubuntu GNOME trademark usage * The team is using the GNOME logo for their Ubuntu spin * We recommended they should not use the GNOME logo in the current form * '''ACTION''': Karen to contact the Ubuntu GNOME spin team for their use of the GNOME trademark == Completed Actions == * Joanie to ping the Release Team again for the Foundation IRC meeting after the 3.10 release is completed * Kat to contact Cesar Fabian Orcoon Chipana to add a way to file a reimbursement complaint to the future travel commitee form * Kat to notify Anton Belka the decision on his GUADEC reimbursement == Pending action items == * Andreas to put together a GNOME supporter card for our donors * Emmanuele to send Zana and Tobi an update on FoG donors gifts * Emmanuele to send hackers up for "adoption" the list of donors that want a postcard * Joanie and Kat to draft a new travel assistance form to replace the current one (Kat, Joanie and Zana to discuss and come up with a solution) * Joanie to draft a proposal for the photography policy at GNOME conferences to discuss on foundation-list * Joanie and Karen to meet and discuss about the photography policy for GNOME events * Kat to create a private wiki page on the web services accounts holders and passwords * Karen to write the Privacy policy for GNOME services * Karen to contact Tor, EFF, OTI for feedback and eventual funding for privacy work * Karen to "call for ideas" for privacy work related bids at GUADEC and by blog/email to foundation-announce * Karen and Tobi to continue pursuing the fund collection in Europe * Karen to circulate a new draft of the OPW mentor/student contracts * Sri to investigate better uses of adwords on the GNOME websites * Tobi to talk to Andrea to move the PayPal data extraction scripts over to the GNOME infrastructure * Rosanna to set up an account for Kat to access the Foundation's PayPal -- W: http://www.emmanuelebassi.name B: http://blogs.gnome.org/ebassi/ _______________________________________________ foundation-list mailing list foundation-list@gnome.org https://mail.gnome.org/mailman/listinfo/foundation-list
