Karen, Marina: Can you elaborate on your plans for OP? It seems unclear whether you intend to continue to lean on the infrastructure of larger organisations like GNOME or SFC or whether you intend to create a concrete autonomous model for OP in the long run and these things are just necessary steps towards that goal.
As you are likely aware, there is an awful lot more to consider in organising project which is focused on engaging and minority groups than logistics, but this is especially so now that OP is has begun expanding its reach to include potentially vulnerable people, too. Personally I would support a move towards the establishment of OP as an organisation, with a European base. Magdalen p.s. Consider what "Outreachy" rhymes with, before finalising this as a name. On Tue, Feb 3, 2015 at 8:20 PM, Sriram Ramkrishna <s...@ramkrishna.me> wrote: > On Tue, Feb 3, 2015 at 9:01 AM, Stormy Peters <sto...@gnome.org> wrote: > > Did anything happen with the adboard at FOSDEM? It's very important to > keep > > up relationships with adboard members if we want to continue to depend on > > them for financial contributions. And you should never pass up a chance > to > > meet with them in person! > > > > I agree completely. It's a lot harder without a executive director > who primarily does this. That said, I did send a note out about > having an adboard meeting possibly during the Conservency dinner. We > generally have enough members do one at FOSDEM. This time we did not > have a quorom unfortunately. > > sri > > > Stormy > > > > On Mon, Feb 2, 2015 at 2:51 PM, Andrea Veri <a...@gnome.org> wrote: > >> > >> = Minutes for Friday, January 23th, 2015, 17:00 UTC = > >> > >> Next meeting due on February 6th, 2015 at 17:00 UTC > >> > >> == Attending == > >> * Ekaterina Gerasimova > >> * Rosanna Yuen > >> * Marina Zhurakhinskaya > >> * Jeff Fortin > >> * Andrea Veri > >> * Karen Sandler > >> * Tobias Mueller > >> * Sriram Ramkrishna > >> > >> == Regrets == > >> > >> == Missing == > >> > >> == Board meeting == > >> > >> * Adboard meeting at FOSDEM 2015 > >> * Unfortunately was not organized yet, so possibility of piggybacking > >> on the SFC dinner event with a "GNOME table"? ($40 in advance/euro 40 > at the > >> door per attendee) > >> * People can go on an individual basis, but the general feeling among > >> board members seems to be "we're probably not setting this up as an > official > >> event"; maybe just sending an informal invitation email to the adboard > list > >> to let them know they can join us there > >> * ACTION: Sri to send an informal invitation mail to the adboard for > >> the event > >> > >> * Next steps for the Outreach Program > >> * Marina sent an e-mail to board-list with all the planned next steps > >> for the OP > >> * This is a follow-up to a discussion we started during the GUADEC > 2014 > >> board meeting about the growth & requirements for the Outreach Program > >> * GNOME has been a good home to launch and grow the project so far, > but > >> the program has somewhat outgrown the capabilities of GNOME. > Preparations > >> are being made to create an environment where the OP can grow over time > >> without creating too much burden to the GNOME Foundation (in terms of > >> workload on the Board, Rosanna's time handling the payments and > invoices) > >> * OP is being renamed to "Outreachy" > >> * OP would be joining the SFC; GNOME would still be providing its > >> infrastructure, for the time of the transition > >> * When this round will end (around March) funds (general OP and travel > >> funds) will have to be transferred from the GNOME Foundation to the SFC > >> * Obligations (reimbursements etc.) will be then moved to the SFC > >> itself > >> * Rosanna will still be required to help out OP with invoicing / > >> reimbursement till the end of March > >> * Travel allowances will still have to be approved by the Board for > >> this (round that ends in March) and previous rounds > >> * VOTE: The board agrees to move of OP to the SF Conservancy to > further > >> the growth of the program. GNOME will continue to be the infrastructure > >> partner for the time being. Details on the transfering of funds and any > >> other information and the exact timetable will be established in due > course, > >> upon consulation with counsel. > >> * The GNOME Foundation would not be bound by the contract of the > SFC. > >> The primary reason for this vote is that SFC wants to make sure that > "GNOME > >> is okay with this move" > >> * +1 from Jeff, Tobi, Sri, Kat, Andrea - Karen & Marina abstain > >> * ACTION: Karen & Marina should provide a more detailed plan as things > >> are being figured out (timeframe, next steps) > >> > >> * 500$ materials sponsorship request for GNOME Peru Fest 2015 > >> * VOTE: approve the 500$ materials sponsorship: +1 unanimous > >> > >> * Next board meeting: our backlog is huge. We could have an extra > meeting > >> right after FOSDEM, intsead of waiting 2 weeks. > >> * ACTION: Tobi/Sri to evaluate the situation while at FOSDEM and > >> request an extra meeting if needed > >> > >> Deferred: > >> * Responding to a phone press inquiry asking to reach Stormy Peters > >> * Comment from Stormy: "There is a press mailing list to deal with > press > >> inquiries. And if they are looking for me, they should be able to find > me > >> but you are welcome to point them my way." > >> * ACTION: maybe Rosanna can check with the caller to see what he wants > >> and see if we need to get back to him by press contact, or if he really > >> wanted to reach Stormy in particular? > >> * Sysadmin sponsorship: should we have a guadec-style sponsors' > brochure > >> to help with that? > >> * WHS > >> * OEM Linux distribution including GNOME - any action required wrt > Narcis > >> Garcia's email? > >> * Review action items in kanban board, for completeness and status > >> * ED search > >> > >> * Deferred until further mailing list discussion occurs from other > board > >> members (or missing info): > >> * Reviewing and harmonizing our logos & trademark guidelines wrt ®, > ™, > >> etc. > >> * Discuss plans for reviewing salaries/hourly rates of > >> employees/contractors > >> * Trademark defense campaign has ended and been a success: start > >> evaluating the use of funds to wrap up the matter and to make GNOME > better > >> * GNOME Privacy project: what to do with the gathered funds? > (hackfest? > >> internships? more ideas?) > >> * NDA for sysadmins (for the privacy policy) > >> > >> == Discussed on the mailing list == > >> * Midpoint payments to Outreach interns > >> > >> == Completed Actions == > >> * Edward Swartz's "philantropist donation": Sri to email him to thank, > >> say we're getting a gift together, ask about reasons motivating his > great > >> donation, maybe offer an interview? And verify his mailing address. > >> > >> == Pending action items == > >> * GNOME's CoC: Board to follow up in the upcoming meetings and prepare > a > >> version of the CoC to be finally considered final over all the GNOME > yearly > >> events > >> * Kat to create a private wiki page on the web services accounts > holders > >> and passwords > >> * Allan and Kat decided to go for a private git account instead for > >> security reasons > >> * Kat to draft a proposal for a privacy policy for review > >> * Kat to draft a contract template for future use organizations for > which > >> we handle money > >> * Karen to write the Privacy policy for GNOME services > >> * Karen will look at gnome-software privacy issues from a legal > >> standpoint > >> * Karen to draft a proposal for the photography policy at GNOME > >> conferences to discuss on foundation-list > >> * Tobi to continue pursuing the fund collection in Europe > >> * Tobi to talk to Andrea to move the PayPal data extraction scripts > over > >> to the GNOME infrastructure > >> * Sri to investigate better uses of adsense/adwords on the GNOME > websites > >> * Sri to communicate to Rosanna and work on the donation for the West > >> Coast hackfest > >> * Sri, Marina, Kat to work on establishing criteria for drafting for > the > >> hiring committee for the ED role > >> * Sri to investigate the GNOME gifts situation > >> > >> > >> -- > >> > >> Cheers, > >> > >> Andrea > >> > >> Debian Developer, > >> Fedora / EPEL packager, > >> GNOME Sysadmin Team Coordinator, > >> GNOME Foundation Membership & Elections Committee Chairman > >> > >> Homepage: http://www.gnome.org/~av > >> > >> _______________________________________________ > >> foundation-announce mailing list > >> foundation-annou...@gnome.org > >> https://mail.gnome.org/mailman/listinfo/foundation-announce > >> > > > > > > _______________________________________________ > > foundation-list mailing list > > foundation-list@gnome.org > > https://mail.gnome.org/mailman/listinfo/foundation-list > > > _______________________________________________ > foundation-list mailing list > foundation-list@gnome.org > https://mail.gnome.org/mailman/listinfo/foundation-list >
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