There is a strong presumption here that a mentor is fulfilling their duty if and only if they sign the reports.
I’m skeptical. I can think of cases where an engaged mentor does not sign reports (because someone else has done it), and vice versa where a disengaged mentor shows up once a quarter to sign the report. It may be a bit more difficult to measure, but I think a better indicator would be the number of messages sent by the mentor to dev and private lists. It indicates both time spent writing the message and also time spent keeping up with the email traffic to know when the podling needs help. Julian > On Aug 31, 2018, at 5:45 PM, Justin Mclean <jus...@classsoftware.com> wrote: > > Hi, > > Coming back to this old thread and coming up with some simple draft emails. > Feedback welcome. > >> Taking a closer look at the data [1] (only accessible by IPMC and ASF >> members sorry) it may be a good idea to split the mentors/podlings into >> groups and draft a different email for each? For instance: > >> - Mentors who are not signing off reports at all or only occasionally > > (sent to mentor) > > I can see you are are the mentor of XXX and haven’t been signing off reports > on a frequent basis. Life happens and things change and you may no longer be > in the position to be able to put in the same effort that you once did to > mentor this podling. If that is the case perhaps you would consider stepping > down as mentor and/or help find the podling another mentor. > > By my rough count there about 90 mentors :-( who are in this position. > >> - Mentors who have missed a few as they it looks like they have too many >> podlings on their plate > > (sent to mentor) > > I can see you are are the mentor of XXX, YYY and ZZZ and haven’t been signing > off all reports on a frequent basis. While we appreciate your enthusiasm for > helping out at the incubator PMC, perhaps you’ve got busy with other things > or you've just taken on too many podlings to mentor. Would it be better for > you and your podlings if you cut back a little on the number you mentor and > let someone else handle the load? > > By my rough count there about 15 mentors who are in this position. > >> - Podlings that have a less that 50% (say) sign off rate > > > (sent to dev or private list) > > It looks like your mentors haven’t been signing off board reports as much as > they should. Can you tell us if your mentors are still active or if you need > help in any other way? > > By my rough count there about 30 podlings who are in this position. That more > than half the current podlings. > > Those numbers are a lot larger that I expected, but I think we've known that. > So they emails might get some mentors re-engaged and they may get some > mentors to resign. The question may be where do we find mentors to help > podlings out if a large number do decide to step down. > > Thanks, > Justin > > 1. https://whimsy.apache.org/incubator/signoff.cgi#bypodling > > > --------------------------------------------------------------------- > To unsubscribe, e-mail: general-unsubscr...@incubator.apache.org > For additional commands, e-mail: general-h...@incubator.apache.org > --------------------------------------------------------------------- To unsubscribe, e-mail: general-unsubscr...@incubator.apache.org For additional commands, e-mail: general-h...@incubator.apache.org
