What exactly is the hang up?
You're describing needing 10 ‘virtual savings accounts’ to segregate funds that
exist in a real bank account.
Have you managed to set up the bank account and the child virtual accounts?
Are you transferring funds to them manually or do you want an automatic ‘draft’
out of checking?
If you want something automated, look into scheduled transactions. (SX)
I don’t think they’ll fire on any particular event (like a deposit) but they
can fire on a schedule. It is possible to use formulas in them to calculate
amounts, but I’ve never messed with that part to know if you can base this off
of the current account balance or not.
Setting up say to pull $100 a month at the end of the month for example into
each account is fairly straightforward. You can certainly transfer different
amounts on different schedules, but if you don’t mind doing it all at the same
time for each sub-account, you can use a single SX with splits and custom
amounts for each one.
If you want to do this manually, just use the transfer button as desired, or
enter the transaction directly.
Depending on how you want to handle payment, you could transfer the funds back
as a separate transaction, or make it part of the payment transaction.
Is it the entry for these you are having issue with?
A transfer out of checking and into a sub-account would look something like
this:
Dr. Assets:Checking:Sub-1 $100
Cr. Assets:Checking $100
A transfer back at the end of the year, would be the opposite.
Doing multiples at once would look like this:
Dr. Assets:Checking:Sub-1 $100
Dr. Assets:Checking:Sub-2 $ 50
Dr. Assets:Checking:Sub-3 $ 25
Dr. etc.
Cr. Assets:Checking $175(+)
The payment combined with the annual transfer can look like this (assuming you
aren’t using business features to make the payment):
Dr. Assets:Checking $1000
Dr. Liabilities:Annual Bill Account $1000
Cr. Assets:Checking:Sub-1 $ 700
Cr. Assets:Checking:Sub-2 $ 200
Cr. Assets:Checking:Sub-3 $ 100
Cr. etc.
Cr. Assets:Checking $1000
or you could skip the use of Assets:Checking parent account to make the payment
and just ‘pay’ the bill out of the ‘virtual’ sub-accounts directly.
Dr. Liabilities:Annual Bill Account $1000
Cr. Assets:Checking:Sub-1 $ 700
Cr. Assets:Checking:Sub-2 $ 200
Cr. Assets:Checking:Sub-3 $ 100
Cr. etc.
If you’re using the business features to pay the bill, then doing a transfer
back to checking will make life easier. Again, this can be each account
separately, or as a single transaction with 11 splits. (1 split for each sub
account as a credit and one for the parent real account as a debit)
Regards,
Adrien
> On Jan 25, 2018, at 4:12 PM, Bill Hessinger via gnucash-user
> <gnucash-user@gnucash.org> wrote:
>
> Question to GNUcash Mailing list:
>
> I have just loaded version 2.6.19 onto my Mac laptop. Could someone walk me
> thru (via an email) setting up the following procedure?
>
> Primary checking account (all funds stored here). No web connection to bank
> required.
> 10 sub-accounts where funds will be transferred on a monthly basis out
> of the primary account in order to accumulate to pay a yearly due bill. At
> payment time the accumulated funds will be transferred back into the primary
> account and a check will be deducted from the primary balance.
> It sounds so simple, but I can’t seem to set it up properly. Hopefully
> once a month the software will balance GNUcash ledger to the bank statement.
>
> Hope you’re having a good day,
>
> Billy
> wahes...@yahoo.com
> 770-335-2431
>
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