Calm down. The business features are the better route certainly. And if you have 1000 transactions, then the even better route is to use some other software to generate a CSV to import. On that scale, probably a point of sale system that integrates with GnuCash via python and/or a MySQL backend is more sane.
The OP didn’t seem to indicate they were entering 1000s of transactions (but vaguely said “a lot”) and they specifically were looking for a General Ledger (but somehow automatic) solution. Taking advantage of auto-fill with a few formulas is about the best to hope for under that restriction. I didn’t mean it as the optimum solution. Regards, Adrien > On Nov 11, 2018, at 5:23 AM, elvis <el...@dogonfire.com> wrote: > > Seriously? Are you just telling someone to type stuff stuff in? The WHOLE > point of computers is to automate stuff..... > > What if they have 1000 transactions? At a minute a transaction that a whole > day entering stuff that could be in under a SECOND.... > > I know if you have a hammer everything looks like a nail, but really we > should be thinking of inventing a better hammer... or eliminating the screw > entirely. > > > On 11/11/18 3:23 pm, Adrien Monteleone wrote: >> Chris, >> >> If for some reason you don’t want to use the business features and prefer to >> enter transactions manually, the auto-fill feature helps greatly for this >> case. >> >> I enter all of my cash expenses with a separate sales tax split. (I’m not in >> a VAT locale, this is ‘in addition to’ sales tax) The principle should be >> the same for VAT but the math might vary. >> >> If you’re entering a transaction for the same payee, GnuCash will autofill >> the splits from the last entry for that payee. So if you’ve entered a split >> for GST, it will show up there. The difference then for each transaction >> will be your memo, possibly your income/expense account will need to change, >> and then the actual math, but the GST split will be added for you saving a >> few keystrokes. >> >> In your case, for the item itself, enter the price as a formula and subtract >> the GST (I’m presuming it is inclusive) as "price / 1+(GST rate)” >> >> So if your price inclusive of tax is $2.10 your formula is: >> >> 2.10 / 1.05lyl >> >> which will give you your ‘pre-tax’ amount or in this example: $2.00 >> >> Then the GST split will automatically “be” the tax. (if you’ve already >> entered the opposing split) >> >> If you want to double check it with a formula (helpful for more complicated >> entries with multiple other splits) then enter this as “price - (price / >> 1(GST rate)” >> >> So the above example would be: >> >> 2.10 - (2.10 / 1.05) >> >> Which would result in a GST split amount of $0.10. >> >> Of course, these number look easy but the formulas work no matter how >> ‘messy’ the rate. >> >> It isn’t automatic, but it does save time and is very easy to do, especially >> with practice. >> >> Note, if you really need to enter the price for the item including GST, but >> also want a separate split to break it off to a GST Due or some such >> account, then you’ll need an additional split with a memo something like >> “GST/Tax Inclusive” and make it the reverse entry of the item. (so a credit >> to an expense account or a debit to a revenue/income account) and set its >> value to the amount of the GST split, thus your transaction will still >> balance. >> >> For example: >> >> Cr. Cash $105 >> Dr. Expense:Supplies $105 >> -memo “paper" >> Cr. Expenses:Supplies $5 >> -memo “GST Inclusive” >> Dr. Expenses:GST $5 >> -memo “GST 5%" >> >> - or - >> >> Dr. Cash $105 >> Cr. Revenue:Sales $105 >> -memo “widgets” >> Dr. Revenue:Sales $5 >> -memo “GST inclusive” >> Cr. Liabilities:GST Due $5 >> -memo “GST 5%" >> >> Of course, talk to a local CPA to make sure your reports are reflecting the >> proper amounts and adjust these entries as needed. These are just rough >> examples. >> >> *Tip - because I pay different tax rates due to purchase location, I include >> the rate in the memo line for future reference should I need it. This too >> autofills not just from the previous entry, but if I start typing a name for >> the different jurisdiction, the previous rate and any other info from the >> most recent same memo gets auto-filled as well. >> >> Also, while you can enter transaction from the General Journal, entering >> them from the account that the money is going to/from is less error prone. >> So if you are paying out of your checking account, enter the transaction >> from there, one of the splits will HAVE to be a credit to the checking >> account. The others are going to be debits to balance against it. >> >> If you are receiving cash funds for example, then enter that in the >> Assets:Cash register as a debit and the other splits will have to be the >> offsetting credits. (likely an income/revenue account) >> >> The advantage here is you won’t accidentally choose the wrong account to >> send or place the money, the only variable here is why it was spent or why >> it was received. >> >> Regards, >> Adrien >> >> >> >>> On Nov 10, 2018, at 3:09 PM, CHRISTOPHER PEARCE <fernwood...@gmail.com> >>> wrote: >>> >>> Hello all, >>> >>> I would like Gnucash to automatically create a split transaction for sales >>> tax when a taxable product is bought/sold. I deal with a lot of >>> transactions, and its a pain to manually enter the sales tax for each one. >>> I'd rather just work within the general ledger and have Gnucash do it >>> automatically. >>> >>> For example, I buy a widget for $100 + 5% GST = $105. I want Gnucash to >>> automatically create the split, and allocate $5.00 to the GST liability >>> account. >>> >>> Of course, the ability to override the default 5% would be necessary. >>> >>> Is what I'm asking for possible? I'm not a programmer, so I realize this >>> may be a dumb question. >>> >>> (Frist time on this mailing list, so apologies if I break etiquette) >>> >>> Thanks, >>> Chris >>> >>> >>> >>> -- >>> Chris Pearce >>> ----------------- >>> President >>> Fernwood Tax Solutions >>> Victoria, BC Regina,SK >>> _______________________________________________ >>> gnucash-devel mailing list >>> gnucash-de...@gnucash.org >>> https://lists.gnucash.org/mailman/listinfo/gnucash-devel >>> >> >> _______________________________________________ >> gnucash-user mailing list >> gnucash-user@gnucash.org >> To update your subscription preferences or to unsubscribe: >> https://lists.gnucash.org/mailman/listinfo/gnucash-user >> If you are using Nabble or Gmane, please see >> https://wiki.gnucash.org/wiki/Mailing_Lists for more information. >> ----- >> Please remember to CC this list on all your replies. >> You can do this by using Reply-To-List or Reply-All. > > -- > Error 3032 - Recursion error. See error 3032. > > _______________________________________________ > gnucash-user mailing list > gnucash-user@gnucash.org > To update your subscription preferences or to unsubscribe: > https://lists.gnucash.org/mailman/listinfo/gnucash-user > If you are using Nabble or Gmane, please see > https://wiki.gnucash.org/wiki/Mailing_Lists for more information. > ----- > Please remember to CC this list on all your replies. > You can do this by using Reply-To-List or Reply-All. _______________________________________________ gnucash-user mailing list gnucash-user@gnucash.org To update your subscription preferences or to unsubscribe: https://lists.gnucash.org/mailman/listinfo/gnucash-user If you are using Nabble or Gmane, please see https://wiki.gnucash.org/wiki/Mailing_Lists for more information. ----- Please remember to CC this list on all your replies. You can do this by using Reply-To-List or Reply-All.
