Hi Adrien, Thanks for your very detailed explanation...
I appreciate that we enter each transaction using the double entry system into the accounts.. This is almost the same as manual accounting. The problem arises when the auditors do not use Gnucash. In the manual system, the auditors will be provided with a General Ledger which is a collation of all transactions sorted into each of the accounts. If the auditors uses Gnucash, all I need to do is to furnish them with gnucash data file and my problem would vanish... But.... Regards, Adrian On Wed, 18 Mar. 2020, 01:28 Adrien Monteleone, < adrien.montele...@lusfiber.net> wrote: > I think I understand now what you are asking. > > TLDR; your GnuCash file **is** the General Ledger. GnuCash **is not** > QuickBooks. QuickBooks has a separate view of the General Ledger because > they otherwise hide it from you. > > > QuickBooks in particular, hides the double-entry nature of accounting from > you with their home screen. They strongly urge you to enter transactions > via the various flow steps that they provide and they really want you to > use their workflow. You don’t make entries in the General Ledger, but in > various special entry screens. But you can make direct General Ledger > entries for special cases. However, they frown upon it. You can also view > the General Ledger separately. (but you don’t have to in order to run a P&L > or Balance Sheet, but that is where all QuickBooks transactions are > officially stored.) > > GnuCash takes the opposite approach and offers double-entry, by default. > You don’t need to open something special, or run a special report, you > *are* working directly in the various accounts that are part of the General > Ledger. Thus, each GnuCash file *is* the General Ledger. It is the > collection of all of your accounts and all transactions in them, in one > place. There is a summary tab labeled “Accounts” where you can see balances > in any account at a glance without having to open each one or run a special > report. There is also a General Journal, which is the pen and paper > equivalent of putting all transactions in one place, then later copying > them to the individual accounts. (but with GnuCash you don’t have to copy > them, you just enter them once.) Think of the various account registers as > subsets of the General Journal. Some (like myself) prefer to work directly > in various accounts. Some prefer to enter transactions into the General > Journal. > > An exception to this direct entry approach is the Business Features. While > you don’t need to use them, you can, and they offer special functions and > reports. If you use them, you should only make changes (with regards to > those individual special business transactions) via their special windows > rather than directly in the AR/AP accounts. But you can always view AR/AP > at any time. You can also have ‘Other’ AR/AP accounts and make all the > manual entries in them that you need. With regard to Bills and Invoices, > you can do those manually, or you can use the Business Features. If you do > so, you can’t edit the resulting transactions in Expense or Income accounts > directly, you have to use the Edit Bill/Invoice window to do so. (but you > can always view those transactions at any time, just like AR/AP by simply > viewing the relevant Income or Expense account, they are in fact, the same > transactions as what appears in AR/AP.) > > > Regards, > Adrien > > > > > > On Mar 17, 2020 w12d77, at 2:20 AM, Adrian Yong < > adrianyong.88p...@gmail.com> wrote: > > > > > > Adrien, > > > > In the General Ledger, every account has it history recorded and all > these is collated in one book called the General Ledger... > > > > As I am used to QuickBooks and manually accounting methods, the General > Ledger is the basis for P&L, and Balance Sheet. QuickBooks seems to emulate > manual accounting. > > > > Somehow, I have to generate a report on each account and collate them > manually into one collection.. > > > > Regards, > > Adrian > > > > On Tue, 17 Mar. 2020, 13:39 Adrien Monteleone, < > adrien.montele...@lusfiber.net> wrote: > > If you mean you want to see the individual transaction activity in your > accounts related to a single customer, yes. > > > > If you just want to see the balanced owed by all customers, you can use > the Accounts Receivable report. (each customer can be listed separately, > along with a total) > > > > But both of these are entirely different things than your original > question. Which is quite fine, but please do clarify what it is you are > trying to accomplish so we can help you efficiently. > > > > Regards, > > Adrien > > > > > On Mar 16, 2020 w12d76, at 11:47 PM, Adrian Yong < > adrianyong.88p...@gmail.com> wrote: > > > > > > Hi Christopher, > > > > > > That means I have to generate a report for each of the accounts ie > Cash in > > > Bank, Trade Debtors, each customer at a time ? > > > > > > Regards, > > > Adrian > > _______________________________________________ > gnucash-user mailing list > gnucash-user@gnucash.org > To update your subscription preferences or to unsubscribe: > https://lists.gnucash.org/mailman/listinfo/gnucash-user > If you are using Nabble or Gmane, please see > https://wiki.gnucash.org/wiki/Mailing_Lists for more information. > ----- > Please remember to CC this list on all your replies. > You can do this by using Reply-To-List or Reply-All. > _______________________________________________ gnucash-user mailing list gnucash-user@gnucash.org To update your subscription preferences or to unsubscribe: https://lists.gnucash.org/mailman/listinfo/gnucash-user If you are using Nabble or Gmane, please see https://wiki.gnucash.org/wiki/Mailing_Lists for more information. ----- Please remember to CC this list on all your replies. 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