On 3/17/20 8:50 PM, Adrian Yong wrote: > Hi Adrien, > > Thanks for your very detailed explanation... > > I appreciate that we enter each transaction using the double entry system > into the accounts.. This is almost the same as manual accounting. > > The problem arises when the auditors do not use Gnucash. In the manual > system, the auditors will be provided with a General Ledger which is a > collation of all transactions sorted into each of the accounts. > > If the auditors uses Gnucash, all I need to do is to furnish them with > gnucash data file and my problem would vanish... But.... > > Regards, > Adrian
Adrian, I give my CPA three items: 1. Balance Sheet. 2. Profit Loss statement 3. Transaction Report of all transactions for the year sorted by account and then by date within account. So far he hasn't complained. --Steve > > > > > On Wed, 18 Mar. 2020, 01:28 Adrien Monteleone, < > adrien.montele...@lusfiber.net> wrote: > >> I think I understand now what you are asking. >> >> TLDR; your GnuCash file **is** the General Ledger. GnuCash **is not** >> QuickBooks. QuickBooks has a separate view of the General Ledger because >> they otherwise hide it from you. >> >> >> QuickBooks in particular, hides the double-entry nature of accounting from >> you with their home screen. They strongly urge you to enter transactions >> via the various flow steps that they provide and they really want you to >> use their workflow. You don’t make entries in the General Ledger, but in >> various special entry screens. But you can make direct General Ledger >> entries for special cases. However, they frown upon it. You can also view >> the General Ledger separately. (but you don’t have to in order to run a P&L >> or Balance Sheet, but that is where all QuickBooks transactions are >> officially stored.) >> >> GnuCash takes the opposite approach and offers double-entry, by default. >> You don’t need to open something special, or run a special report, you >> *are* working directly in the various accounts that are part of the General >> Ledger. Thus, each GnuCash file *is* the General Ledger. It is the >> collection of all of your accounts and all transactions in them, in one >> place. There is a summary tab labeled “Accounts” where you can see balances >> in any account at a glance without having to open each one or run a special >> report. There is also a General Journal, which is the pen and paper >> equivalent of putting all transactions in one place, then later copying >> them to the individual accounts. (but with GnuCash you don’t have to copy >> them, you just enter them once.) Think of the various account registers as >> subsets of the General Journal. Some (like myself) prefer to work directly >> in various accounts. Some prefer to enter transactions into the General >> Journal. >> >> An exception to this direct entry approach is the Business Features. While >> you don’t need to use them, you can, and they offer special functions and >> reports. If you use them, you should only make changes (with regards to >> those individual special business transactions) via their special windows >> rather than directly in the AR/AP accounts. But you can always view AR/AP >> at any time. You can also have ‘Other’ AR/AP accounts and make all the >> manual entries in them that you need. With regard to Bills and Invoices, >> you can do those manually, or you can use the Business Features. If you do >> so, you can’t edit the resulting transactions in Expense or Income accounts >> directly, you have to use the Edit Bill/Invoice window to do so. (but you >> can always view those transactions at any time, just like AR/AP by simply >> viewing the relevant Income or Expense account, they are in fact, the same >> transactions as what appears in AR/AP.) >> >> >> Regards, >> Adrien >> >> >> >> >>> On Mar 17, 2020 w12d77, at 2:20 AM, Adrian Yong < >> adrianyong.88p...@gmail.com> wrote: >>> >>> Adrien, >>> >>> In the General Ledger, every account has it history recorded and all >> these is collated in one book called the General Ledger... >>> As I am used to QuickBooks and manually accounting methods, the General >> Ledger is the basis for P&L, and Balance Sheet. QuickBooks seems to emulate >> manual accounting. >>> Somehow, I have to generate a report on each account and collate them >> manually into one collection.. >>> Regards, >>> Adrian >>> >>> On Tue, 17 Mar. 2020, 13:39 Adrien Monteleone, < >> adrien.montele...@lusfiber.net> wrote: >>> If you mean you want to see the individual transaction activity in your >> accounts related to a single customer, yes. >>> If you just want to see the balanced owed by all customers, you can use >> the Accounts Receivable report. (each customer can be listed separately, >> along with a total) >>> But both of these are entirely different things than your original >> question. Which is quite fine, but please do clarify what it is you are >> trying to accomplish so we can help you efficiently. >>> Regards, >>> Adrien >>> >>>> On Mar 16, 2020 w12d76, at 11:47 PM, Adrian Yong < >> adrianyong.88p...@gmail.com> wrote: >>>> Hi Christopher, >>>> >>>> That means I have to generate a report for each of the accounts ie >> Cash in >>>> Bank, Trade Debtors, each customer at a time ? >>>> >>>> Regards, >>>> Adrian >> _______________________________________________ >> gnucash-user mailing list >> gnucash-user@gnucash.org >> To update your subscription preferences or to unsubscribe: >> https://lists.gnucash.org/mailman/listinfo/gnucash-user >> If you are using Nabble or Gmane, please see >> https://wiki.gnucash.org/wiki/Mailing_Lists for more information. >> ----- >> Please remember to CC this list on all your replies. >> You can do this by using Reply-To-List or Reply-All. >> > _______________________________________________ > gnucash-user mailing list > gnucash-user@gnucash.org > To update your subscription preferences or to unsubscribe: > https://lists.gnucash.org/mailman/listinfo/gnucash-user > If you are using Nabble or Gmane, please see > https://wiki.gnucash.org/wiki/Mailing_Lists for more information. > ----- > Please remember to CC this list on all your replies. > You can do this by using Reply-To-List or Reply-All. -- Stephen M Butler, PMP, PSM stephen.m.butle...@gmail.com kg...@arrl.net 253-350-0166 ------------------------------------------- GnuPG Fingerprint: 8A25 9726 D439 758D D846 E5D4 282A 5477 0385 81D8 _______________________________________________ gnucash-user mailing list gnucash-user@gnucash.org To update your subscription preferences or to unsubscribe: https://lists.gnucash.org/mailman/listinfo/gnucash-user If you are using Nabble or Gmane, please see https://wiki.gnucash.org/wiki/Mailing_Lists for more information. ----- Please remember to CC this list on all your replies. 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