----- Anne Østergaard <[EMAIL PROTECTED]> wrote: [snip] > Could you tell us which 4 keynotes who have accepted.
Yes, in no particular order; Ari Jaaksi, Robert Love, Alex Graveley, and Jono Bacon. > The reason I am asking is that we need fliers or better postcards for > coming events to inform other communities about GUADEC. > > I put this item on the agenda for the next board meeting: > > Print material: Postcards or fliers to announce next GUADEC's time > and venue, and major keynotes or highlights. If possible ready for > FOSDEM 24-25th of February. (Ask the Birmingham team to prepare.) > > Now I have already asked you directly. I'll open this out to the community - anyone want to design a postcard flyer for distribution? Feel free to ping me for more info if you need it. Paul > Kristiansand team did some fine postcards. They might have a print > file > to send you as an example? > > I might also be able to take readable photo's of the two sides? > --- > > About catering: > > In Copenhagen we were 150 participants and we picked and composed our > own lunch from a long table with a buffet with about 8 different > dishes: > 2 or 3 vegetable sallads, meat, fish, cheese, eggs, fruits and two > types > of bread. > > In the mornings we had a simple breakfast buffet. Self service on the > venue:) > > > Regards > > Anne > > > > > > > > > Guadec Planning Meeting Notes > > ============================= > > > > 20th January 2007 > > > > > > Attendance > > > > Paul Cooper > > Bastien Nocera > > Thomas Wood > > > > > > Budget > > > > * Board has requested some form of budget > > * Would be difficult to produce a detailed budget > > * It would be useful to produce a list of things that we know > we > > need to spend money on and have a rough idea of how much it > might > > cost > > > > Catering > > > > * Do we include lunch with registration if possible? > > * Venue has set caterers, and is not flexible on this. We need > to > > know what they provide and if it is suitable. > > * Another possibility would be to ask a nearby hotel if they > could > > do any catering at a reasonable cost > > * Packed lunch style catering may be another option if we run > out > > of other options. > > * Lunch might only be provided during core days to keep costs > down, > > and to allow more flexibility. There are plenty of eating > places > > nearby ranging from cheap fast-food to supermarkets to more > > expensive eateries. > > * Lunch will be an hour and a half which should allow plenty > of > > time for impromptu meetings and discussions. > > > > Accommodation > > > > * Still waiting to hear from Aston about availabilities > > * Difficult to live up to 2006 "village" style accommodation > > * Most cheap places are out-of-town, and would require > transport to > > get to the venue > > * Possibility of organising bus or train passes since public > > transport is relatively good > > * Booking out a youth hostel may be a last resort, but there > were > > concerns about security. > > > > Sundries > > > > * Long discussion about what gifts/souvenirs we wanted to give > out > > * It was generally agreed that conferences tend to always give > out > > lots of literature that is not often useful or read. We would > > like to keep this to a minimum if possible to save the > > environment. > > * It would be nice if sponsors had leaflets at stands so that > people > > could pick them up if interested. > > * Gnome branded laptop stickers was one idea of something novel > and > > interesting people may appreciate > > * Branded USB drives were another idea > > o These could be pre-loaded with sponsor literature, > including > > "interactive and multimedia" content. May be more > effective > > than paper literature if done well. > > o Possibility of a small "website" pre-loaded to > introduce the > > conference and include other information. Possibility > of > > this being created as a community project. > > o Include many other things, such as videos and demos. > Perhaps > > even include some good videos from previous > conferences. > > o Wacky idea about including a vmware image of GNOME 1.0 > to > > remind ourself how far we've come > > o Could use credit-card sized cdrws if usb drives are too > > expensive? > > * Possibility of using Spreadshirt to print t-shirts. > > * Shirt design could be a community project. > > * Only include one t-shirt this year? Lots of people were > giving out > > t-shirts last year, so their value and novelty is probably > less, > > > > especially for anyone who regularly attends conferences. > > * Possibility of polo shirts for helpers? > > * Look at last years budget for some idea of how much to spend > on > > attendee packs > > * Flyers/Banners > > o Talk to Conservatoire about having banners attached to > the > > building > > o Possibility of back drop banners in the main rooms > > > > Website > > > > * Front page needs to be organised > > * Minimal approach may help prevent usability problems from > last > > year with regards to finding information > > * Replace or remove GUADEC 2006 tab > > * Look at Oscon website for ideas of what information to > present > > (their conference is around the same time as ours) > > * Call for papers system needs to be made ready for 2007 > > * Information needed (or linked to) from front page: > > o About Guadec > > o Link to last year > > o News > > o Schedule (when available) > > o Keynotes > > o Local Information > > * Use Sponsor Brochure for content > > * Mirror entire website somewhere accessible for development? > > > > Call for Papers > > > > * Need to make sure there is a clear copyright message and > terms and > > conditions message when people submit papers > > * Video agreement also needs to be at the submit stage > > * Box for comments if don't agree to the license (e.g. someone > may > > want to add a non-commercial clause) > > * Setting up the papers committee > > o One person will chair and also decide acceptance rules. > > o Ross Burton was mentioned as a possible candidate for > this > > role, and Bastien will contact him. Advantages are that > he > > is relatively local and well known in the community, as > well > > as being very aware of the current topics of interest. > > o Michael Meeks was also mentioned as he has previous > > experience in this role and would be very able to > assist the > > chair. > > o Davyd Madely has also expressed an interest in being > part of > > the committee, and it would be good to have him > involved. > > * Need to be aware of the possibility for half hour/whole hour > > papers. > > * Deadlines > > o Need to factor in Gnome release dates for when people > will > > be too busy to work on a paper submission. > > o End of February or mid March may be a possibility for > the > > end of the call for papers > > o Ideally would have final list of papers by the end of > March. > > > > Sponsorship and Money > > > > * The lack of an agreed place for sponsors to send money is > holding > > up progress > > * Bastien will ask a bank to find out what is the best option > for > > us. > > * Paul to find out if there are any other options > > * We need to find an accountant to manage the account > > * Appointed treasurer will authorise expenses > > o General rules would be that items less than £100 would > be > > bought and expenses claimed back. > > o Anything more than £100 would need to be invoiced. > > > > Keynotes > > > > * Invitations have been sent, and four have already accepted > > > > Visas > > > > * Paul will deal with any requests that are needed > > * Add a link on the website to British embassy so people can > find > > out what they need to do > > > > Advertising > > > > * Get in contact with magazines, and ask that they mention > Guadec in > > any GNOME 2.18 articles > > > > _______________________________________________ > > guadec-list mailing list > > [email protected] > > http://mail.gnome.org/mailman/listinfo/guadec-list > > > > _______________________________________________ > guadec-list mailing list > [email protected] > http://mail.gnome.org/mailman/listinfo/guadec-list -- Paul Cooper | Tel: 0121 634 1620 Assistant Director | Fax: 0121 634 1630 OpenAdvantage | http://www.openadvantage.org _______________________________________________ guadec-list mailing list [email protected] http://mail.gnome.org/mailman/listinfo/guadec-list
