Hi Jozef, do you have any ideas. I actually thought we would somehow split tasks but this really needs one person.
--- Florian Nadge, GUADEC 2013 GUADEC c/o Red Hat| Purkynova 71/99| 61200 Brno| tel: +420 603 764 858 On Tue, May 28, 2013 at 6:16 PM, Petr Kovar <pk...@volny.cz> wrote: > Hey, > > On Mon, 27 May 2013 21:01:10 +0100 > Ekaterina Gerasimova <kittykat3...@gmail.com> wrote: > > > On 27 May 2013 14:08, Debarshi Ray <rishi...@lostca.se> wrote: > > > > > > Hi, does anyone have any idea when the call for volunteers will > happen? > > > > > > We can do it now. Is there anything that needs to be sorted out before > > > that can happen? > > > > > > > Rishi and I spoke earlier and here is a summary of what we concluded: > > * the volunteers page is now up at > > https://live.gnome.org/GUADEC/2013/Volunteers (as per previous years) > > ** we need a mailing list to add them to, this has been guadec-list last > > year, but guadec-local is also fine > > * the volunteer coordinator needs to be *local* > > * volunteer coordinators from the last two years need to be asked to help > > out > > *** from 2011: Patricia Santana Cruz <patriciasantanac...@gmail.com> > > *** from 2012: still tracing, got as far as Santiago Saavedra who has > more > > information > > * the volunteer coordinator needs one phone (usually with a pre-paid SIM) > > that can be passed to whomever is in charge of volunteers so that all > > volunteers can get in touch with them at any point > > * the volunteer coordinator phone needs to be pre-programmed with mobile > > contact numbers for all volunteers (this was a point of failure in some > of > > the previous conferences) - volunteers usually use their own phones/SIMs > > because this is only in case of problems and walkie-talkies not working > > * list of volunteer tasks needs to be decided on > > ** session chairs (2 per room) > > ** info desk, the volunteers need to know about or have: > > *** maps (usually available from the Tourist Information office, ask them > > for a box) > > *** details of where the closest shops and pharmacies are > > *** display maps of the venue (if needed) > > ** badge printing/folding (before event) > > ** evening events (parties) > > ** runners > > ** extras in case someone doesn't turn up (usually 1-2 people per day do > > this) > > * do volunteers get free refreshments and registration? (as per previous > > years) > > * each volunteer needs one t-shirt per day, extras must be available > > * there must be a volunteer debriefing before the start and after the end > > of each conference day - especially important on the first day > > * ideally, all volunteers must arrive at least the day before the > > conference starts and have a full tour of the venue > > > > Considerations for timetabling volunteers: > > * Full day of work is better than an hour here and there > > * People who do volunteering during the day should not be volunteering > the > > same evening > > * Try to timetable volunteers according to what *they* want - it looks > > really bad if a volunteer misses out on a talk that they want to see > > because they are having to do something else > > > > > > > > I would very much like to encourage them to volunteer to > > > > help out at the conference. For this, I need some link or information > > > about > > > > who they need to contact to volunteer. > > > > > > Shouldn't they just be contacting you? :-) > > > > > > > No, as I haven't volunteered for it :) I will, of course, help however I > > can, but the coordinator really needs to be a local so that they are well > > acquainted with the venue and can speak the local language. > > These are all very good points, Kat, thanks for raising them. > > Being local with a decent knowledge of Czech (ehm), I am happy to > help out with the volunteering, but I would prefer somebody with real > experiences in this field to be the coordinator, preferably someone > actually studying at FIT VUT. Do we have such a volunteer? > > Cheers, > Petr Kovar > _______________________________________________ > guadec-list mailing list > guadec-list@gnome.org > https://mail.gnome.org/mailman/listinfo/guadec-list >
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