Just a reminder of our meeting today in IRC on proxy usage. Comments to the proxy rules draft (link below) most welcome already before that.
Cheers, -Jaakko On Wed, Sep 17, 2014 at 9:39 AM, Jaakko Helleranta / Humanitarian OpenStreetMap Team (HOT) <jaakko.hellera...@hotosm.org> wrote: > Dear all, > > We are planning to have the Voting Members meeting for lowering the quorum > requirement in our bylaws in mid-October and for the meeting we will allow > use of proxies for those that can not attend the meeting - so that we would > ensure to reach quorum (to change the quorum requirement in the current > bylaws). > > Russ and I have drafted a policy for the use of proxies. We would like to > get feedback and approval from the Governance WG for the policy after which > the Board will also give its nod of OK to it. > > The *drafted proxy policy can be viewed and comments suggested in this > Google Doc > <https://docs.google.com/document/d/1hcwguvHSWaywWrZR8VOoRkWJsE52Hp-EP2QC-uk62fk/edit?usp=sharing>* > (no > registration required for commenting). > We hope to get feedback to this policy draft in the next two days and have > a live chat/ *meet this Friday, September 19 at 3 pm UTC in IRC #hot > channel*. That is, in pretty much exactly 48 hours. All feedback added to > the document or sent via email by the meeting time will be incorporated as > feedback for the Governance WG. > > After approving this proxy use policy we will scope the best date for the > meeting among all of the voting members for about a week and then have the > actual meeting around mid-October. > > *As a reminder of the background to this:* > The first meeting of the Governance Working group > <https://lists.openstreetmap.org/pipermail/hot/2014-August/005808.html> > discussed > about a month ago that we would aim to hold a Voting Members special > meeting as soon as possible to change the quorum requirement of our bylaws > so that we would actually be able to hold Voting Members meetings. > The meeting is "Special" simply because it is not the General Assembly > aka. the annual meeting of the organization. > This bylaws adjustment is an important matter that relates to pretty much > all other governance issues so I hope that we get this resolved well. > > The Board adopted the Governance WG's suggestion to change the quorum to > 1/4 as such and is passing it on to the Voting Members meeting (that is > expected to be held in October). > > From Board's August 2014 minutes > <https://docs.google.com/document/d/1pHx99-1yyC9km97aSKtd7SUiZCAr-el3yjU3iUG24iA/edit?usp=sharing> > : > > The Board decided to adopt the proposal of the Governance Working Group > and send for voting members’ approval the change of the bylaws article 5.6 > to: > > 5.6 Quorum. > > (a) At meetings of the Board of Directors, a majority of the directors > then in office shall be necessary to constitute a quorum for the > transaction of business. > > (b) At meetings of the Voting Members, one-fourth (1/4) of the voting > members shall be necessary to constitute a quorum for the transaction of > business. > > from their current form of: > > 5.6 Quorum. At meetings, a majority of the directors then in office > or voting members shall be necessary to constitute a quorum for the > transaction of business. > > Election committee will be gathered from interested community members by > Jaakko Helleranta & Russell Deffner who will announce the composition of > the committee to the community with details of meeting arrangements. > > The meeting for approving the proposed bylaws amendment will be arranged > mainly as voting members’ meetings before with voting online prior to the > meeting. The use of proxies will be permitted, however (*) with maximum of > one proxy per voting member present in the meeting. Details on how proxies > can be used will be written and the details will be separately approved by > the Board before the explanation will be sent to the voting members. > > With best regards, > -Jaakko > > -- > Jaakko Helleranta * jaakko.hellera...@hotosm.org > Humanitarian OpenStreetMap Team (HOT) * http://hot.openstreetmap.org > > Mobile: +505-8845-3391 (Nicaragua) * Voice(mail) / SMS / What's app: > +1-202-730-9778 > Skype: jhelleranta * Twitter: @jaakkoh * Personal profile: > http://about.me/jaakkoh > >
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