Thanks for those Rules Brian will try them out.
Mandy.
----- Original Message -----
From: "Brian Lee" <brianl...@charter.net>
To: <jaws-users-list@jaws-users.com>
Sent: Friday, April 17, 2009 2:47 PM
Subject: Re: [JAWS-Users] Outlook Again.
Hello Mandy,
I recently wrote out the steps for creating a rule in Microsoft outlook
2003 for one of my clients. It was a rule to move all attachments that
arrive into a separate folder. The steps are shown below. You can make
different choices in the "select condition" and "select action" steps to
create different rules.
Before creating a rule to move files with attachments to a specific
folder, the destination folder should already be created. If a target
folder needs to be created then here are steps for doing so:
1. Use CTRL+shift+E to bring up the "create new folder" dialog box.
2. Type a name for the new folder in the edit box that comes into focus.
3. Use tab key twice to move to a list of folders. The new folder will be
a subfolder to whichever folder is selected in this list. For example, if
"inbox" is selected then the new folder will be a subfolder to the inbox
folder. To make the new folder appear on the same level as "inbox",
"drafts", "deleted items" etc., use the left arrow key until you hear
"level 0 personal folders opened."
4. Use tab key to move to the OK button and press enter key.
Here are the steps for creating a rule in Outlook 2003 for moving all
messages with attachments from the inbox when they arrive to a specific
e-mail folder.
1. Open tools, arrow down to "rules and alerts" and press enter to open
the choice.
2. Tab to "new rule" button and press enter.
3. In the group of radio buttons use down arrow to start from a blank
rule.
4. Use tab key to move to a group of radio buttons for the rule to run
when messages arrive or when they are sent. Use "check messages when they
arrive." Using the arrow key to move to the choice selects the choice if
it is a radio button.
5. Tab to the "next" button and press spacebar.
6. In the "select condition" step use down arrow key to move to the "which
has an attachment" choice and use spacebar to check the choice. Use tab
to the "next button and press spacebar.
7. In the "select action" step use spacebar to check "move it to the
specified folder."
8. Use tab key once to move to where you can edit the rule description.
Press spacebar to activate the underlined choice. A list of folders will
appear.
9. Use up and down arrow keys to find the folder where you want messages
with attachments saved to and then tab to OK and press enter key.
10. Use tab key to move to the "next" button and press enter.
11. Ignore steps 11 and 12 if you don't want to use any exceptions. You
will be offered a list of possible exceptions. Use down arrow key to move
to the applicable exception and press spacebar. Do the same for
additional exceptions.
12. Use tab key once to the list of actions. Use down arrow to find your
action for the exception and press spacebar. You can then specify the
exception such as find the names of people that you don't want the rule to
apply to.
13. Whether or not you made exceptions use tab to the "next" button and
press enter key.
14. Specify a name for the rule in the edit box that appears. Either
choose the suggested name or type one to be used.
15. Use tab key once and if you want to apply the rule on messages already
in the inbox then use spacebar on the checkbox.
16. Use tab key to the "finish" button and press spacebar.
17. Use tab to move to the "apply" button and use spacebar.
18. If you want to run the rule on messages already in the inbox then use
tab key to the "run rule now" button and press spacebar. Otherwise, use
tab key to the OK button and press spacebar.
It is usually a good idea to close the program and then start it again
after making such changes as creating rules.
Brian Lee
brianl...@charter.net
---- Original Message -----
From: "Mandy" <mandy....@blueyonder.co.uk>
To: <jaws-users-list@jaws-users.com>
Sent: Wednesday, April 15, 2009 2:05 PM
Subject: [JAWS-Users] Outlook Again.
Thanks for help so far - now how do I set up Rules with Outlook as
someone from another list pointed me in the direction of this one but the
instructions were actually for Outlook Express.
There is a Rules Wizard but I do not understand from that what to do. I
have Rules set up in OE.
Finally for now - why is it that when I receive an attachment and try
to open it with Outlook I can only do so if I save the attachment?
Mandy.
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