Hi Jason, Take a look at the Word 2010 note below & see if it will help any. Also, you might want to make a copy of any document you work with so you always have a copy of the original before you make any changes.
Original Message From: Annette Carr Hello All, I am looking for recommendations for how a JAWS 12 or 14 user can provide feedback and recommended edits to a MS-Word 2010 document. Everyone on the team provides their input to the document through "track changes" or by making pen marks on the hardcopy. The business need of the task flow will determine the order in which each team member receives the document for their input. The second person gets to see the first person's feedback, and the third person gets to see the feedback from both the first and second person. This is to eliminate duplication, making it easier for the final person to make decisions about what will be changed. It is clear to everyone that the hardcopy method needs to be eliminated and everyone needs to provide their feedback electronically, or a human reader needs to be provided as an accommodation. If electronic is the path taken, here are my questions. 1. Is there a viable way for a JAWS user to gain valuable information from "track changes". I have not figured out how, so any feedback, suggestions, and/or recommended resources to learn how to do this will be appreciated. 2. Is there any improvements in the use of MS-Words Comment feature with JAWS 14? For me it appears that the access to the Comments feature in MS-Word 2010 by JAWS 12 has been broken. I used to use it in Office 2003. I would highlight the character, word, phrase, etc. and insert a comment containing my suggested changes, question, recommendations, etc. Is it possible to use the comments feature in MS-Word 2010 and some version of JAWS? 3. If anyone has a suggestion for a different way of accomplishing this task, your feedback will be appreciated. Thanks, Annette From: Brian Lee Hello Annette, Here are a few things you might be able to use. I had some notes that I created some time ago that I am pasting below. Take care. TRACKING REVISIONS USING JAWS AND WORD 2010 Turn tracking on by using CTRL+shift+E. If using insert+v to bring up JAWS verbosity, press the letter T until the track changes choice is found. Use spacebar to cycle between the choices JAWS gives for what is spoken when revisions are found and then press enter key to accept a choice. Choices include type, type and author, type, author and date, as well as others. You can use Windows key with semicolon in Word 2010 to bring up a virtual window with options for viewing comments, footnotes, endnotes or revisions. The virtual window will have links to the comments, revisions, etc. Use enter key on any link to move to the targeted reference. If a change has been made in a document and the document has been saved you can use the Windows key with semicolon and press enter on the revision choice. If you follow the link to a revision you can read the revision. You can then use the application key and the accept and reject revision choices will be present. Press enter key on the appropriate choice. You can create a comment using the hotkey CTRL with Alt and M. If that hotkey has been used by you for a different purpose then the New Comment choice is under the review tab. You can list all comments in the document by using CTRL with Shift and apostrophe. This will list all reviewer's comments and you can arrow to the one you want to move to and press enter key. Alt with Shift and apostrophe will read a comment at the cursor position. You can list the comments and move to one and then delete either that one or all in the document by choosing the review tab and tabbing to the delete menu, which contains those choices. You can also use Windows key with semicolon and use the Footnote choice to move to a footnote. Focus will go into the footnote pane but you can use shift with function key 5 to move to your previous position in the document. If you do any coauthoring you can set the status bar to show such things as "number of authors editing", "track changes", and "document updates available." When you move to a revision the contextual menu accessed by using the application key gives choices for accepting or rejecting the revision. If you use the Accept and Reject options frequently for revisions, you might want to consider setting those options to hotkeys. The following steps can be followed to set a hotkey for the "accept and move to next" action found on the lower part of the ribbon under the review tab. 1. Press Alt followed by R followed by A to move focus to the Accept and Move to Next option. 2. Press the Application key or Shift+f10. (Right click with the mouse). 3. Use up arrow key a couple times and press enter key on the "Customize the Ribbon" menu item. 4. Use tab key a couple of times to a list of commands and make sure that the selected command is "Accept and Move to Next." 5. Use tab key one more time to move to the Customize button and use the spacebar. 6. In the category list make sure you select the Review option. Press R in the list of categories until that option is selected. 7. Use tab key to the Commands list box. 8. The first three options in the list have to do with accepting changes. Use up or down arrow key to select the one you want to use with a hotkey. 9. Use tab key one time to find out if there is a current key combination applied to the command. If not, use tab key again to the edit box for the new hotkey. 10. Type in the hotkey combination. You might consider using Alt+CTRL+Shift+A. Be sure to actually use the hotkey when entering what you want to use in the edit box. In other words, hold down all three modifier keys, press A and then release all keys. 11. Use tab key one more time and choose if you want to use this key combination in the normal template so it will be available in all new documents based on the normal template. Arrow down one time in the Save In combo box if you want your changes to only be for the current document. 12. Use tab key and find the Assign button. Use spacebar on that button. The new hotkey combination should appear in the list of currently assigned keys. I have found that it sometimes takes a few seconds before showing in the list. 13. Use tab key to the Close button and use spacebar. 14. Use tab key to the OK button and use spacebar. Brian Lee Take care. Mike Remember folks, it's tax time! If you add, IRS to the word, the, you get "T H E I R S". That spells THEIRS! ----- Original Message ----- From: Jason White To: Jaws-Users Sent: Friday, April 01, 2016 8:45 AM Subject: [JAWS-Users] Change tracking in Microsoft Word Hello JAWS users, I'm working with documents that contain tracked changes in Microsoft Word, and I need to ensure that my own changes are also tracked. I'm running JAWS 17 with the latest update applied. For each change, is there a way to find out what the original text was and what it was changed to? JAWS announces that I am in a revision, but not what the change consists in. I also notice that the braille display sometimes presents both the original text and the newly inserted text after a change is made, without any indication of which is which - rather confusing. I don't normally use Microsoft Word as my writing tool, but in some cases I'm dealing with other peoples' documents or their well established review practices based on MS-Word files, where comments and change tracking are used extensively. This kind of editing work stretches the limits of every screen reader that I've tried, on every operating system. For answers to frequently asked questions about this list visit: http://www.jaws-users.com/help/ For answers to frequently asked questions about this list visit: http://www.jaws-users.com/help/
