Thanks a lot for the notice Alyssa!
If my message is too long, *TL;DR: *the meetups will be restored, but it is
time to clean up the inactive meetups. There is a proposal below
Some updates there:
- As communicated by Tracy, the root cause is that meetup.com support
removed more meetups than it was requested by CDF.
- Last week we had a meeting with CDF where we discussed the issue.
Participants: Alyssa Tong (Jenkins Event Officer), Jacqueline Salinas
(Director of Ecosystem, CDF), Tracy Miranda and me
- At this meeting we agreed that:
- Removed meetups meetups will be restored. It will take a while since
it is a lengthy manual process by meetup.com support
- CDF will grant us an additional grace 3-month grace period to try
restoring inactive meetups in the Jenkins community (and/or to convert
them
to CI/CD meetups). Heads-up about cleaning up inactive meetups was sent
out
on *Oct 26* to meetup organizers, so we will need to reimplement the
process and do additional communications
- If meetups are not restored, CDF will use the "step down" process
<https://help.meetup.com/hc/en-us/articles/360002882191-Stepping-down-as-the-organizer-of-a-group>
instead of deleting the meetups. It will give the local communities an
additional chance to restore the meetups
Just to explain the reasons of the Jenkins Area Meetups cleanup:
- Running CI/CD Pro Meetup.com account
<https://www.meetup.com/pro/cicd-cdf/> costs *12k USD per quarter*. The
majority of these costs used to go to *106 *Jenkins Area Meetups
- CDF has a limited budget for Outreach programs and meetups. They are
happy to sponsor active meetups, but in the case of Jenkins we accumulated
a number of inactive ones
- Meanwhile, more than 60% of the meetups are dormant. Inactive meetups
cost the same amount of money as active ones
- *27* JAMs groups have NEVER had a meetup on meetup.com
- *40* other JAMs did not have any events organized in 2019
- Dormant JAMs prevent CDF from...
- Sponsoring swag/food/venue for meetups and other events
- Onboarding new CI/CD and Jenkins meetups in active local communities
- Organizing other events and running outreach programs
So you may see there is a good reason to cleanup meetups which are really
inactive. Some of us might be mentally attached to these meetups (e.g. I
was a co-org in several removed meetups), but IMO we need to face the
reality and adjust our meetup program. I would suggest the following
process:
1. Wait till meetups are restored
2. Do a best effort attempt to revive the meetups
- Communicate the incoming deprecation/cleanup of meetups AGAIN to
meetup organizers and all meetup members
- For meetups that never happened
- CDF steps down
<https://help.meetup.com/hc/en-us/articles/360002882191-Stepping-down-as-the-organizer-of-a-group>
as an organizer immediately after the meetup recovery. Current meetup
leaders can take it over. If it does not happen, all meetup members
will
have 2 weeks to react and take over the meetups
- If reactivated, meetups can rejoin again by following the process
defined by CDF <https://github.com/cdfoundation/meetups>
- For meetups with at least one event in the past
- 3-month grace period is applied
- During this period we will try to contact meetup organizers and
members through community channels and get the meetups scheduled
- If there are no meetups happen/get announced, CDF steps down as
an organizer. Current meetup leaders can take it over or step down as
leaders
- If reactivated, meetups can rejoin again by following the process
defined by CDF <https://github.com/cdfoundation/meetups>
3. Simplify the meetup process
- CDF takes over the most of the operations responsibilities (see the JAM
pull request from Alyssa
<https://github.com/jenkins-infra/jenkins.io/pull/2748>)
- We could simplify the meetup process and bound it to the
Advocacy&Outreach SIG to keep things simple
- Advocacy&Outreach SIG is open to help meetup organizers to get
their meetup started (mostly by advice since operations are managed by
CDF)
- jenkinsci-jam and events mailing lists are archived. The latter
one is just inactive, the first one is plagued by spam and no longer
used
for meetup operations purposes
- Advocacy&Outreach channels are used instead
- Jenkins project might still use some of its own money to
facilitate the meetups in addition to the CDF budget (SPI funds,
CommunityBridge, etc.), but it is something to be discussed later.
I will add it to the next governance meeting on 15th
<https://docs.google.com/document/d/11Nr8QpqYgBiZjORplL_3Zkwys2qK1vEvK-NYyYa4rzg/edit#heading=h.vylsknw2s91m>
and to the Advocacy&Outreach SIG meeting on 16th
<https://docs.google.com/document/d/1K5dTSqe56chFhDSGNfg_MCy-LmseUs_S3ys_tg60sTs/edit#heading=h.wynj4ac1a4f6>
with voting for immediate actions:
- Approve the suggested process in general && delegate the final process
decision to the event officer and Advocacy and Outreach SIG
(immediate/short-term stepdown for meetups which never happened, grace
period for stale ones)
- Approve archiving of jenkinsci-jam and events mailing lists mailing
lists in favor of Advocacy & Outreach channels
I would appreciate any feedback here.
Best regards,
Oleg
On Friday, January 10, 2020 at 9:07:07 PM UTC+1, alytong13 wrote:
>
> +Jenkins Dev <javascript:> to the communication.
>
> Hi All,
>
> A brief update on this matter. We are continuing to work on this - we are
> are working with meetup.com and CDF to re-instate the deleted JAMs and
> will provide follow up communications with the affected JAMs accordingly.
>
> With the transition of JAMs to CDF, we are also looking to make changes to
> the JAM process which will be discussed at the next governance meeting.
>
> BR,
> alyssa
>
>
> On Mon, Jan 6, 2020 at 12:02 PM Tracy Miranda <tmir...@cloudbees.com
> <javascript:>> wrote:
>
>> Hi all,
>>
>> We had folks asking about some Jenkins Area Meetups that seem to have
>> been deleted.
>>
>> A few (15) meetups were planned for removal after having been non active
>> for a while and with no response after organizers were contacted (This is
>> part of our now regular and ongoing maintenance of meetup groups that
>> CD.Foundation will do). Something seems to have gone wrong and many more
>> meetups were deleted by our account rep. CDF/Meetup are working on
>> restoring the meetups so please bear with us.
>>
>> The meetups that are planned for removal (they have been inactive for
>> >500 days) are:
>> New York JAM
>> Chennai JAM
>> Chicago JAM
>> Cologne JAM
>> Jenkins Oslo
>> Jenkins Bangalore
>> Milano Jenkins Area Meetup
>> Madrid Jenkins Area Meetup
>> Belarus Jenkins Meetup
>> Atlanta USA CI/CD CDF Meetup
>> Melbourne JAM
>> Boulder JAM
>> Hamburg JAM
>> Seville JAM
>> Budapest JAM
>>
>> If there is one on the list you think should not be there or perhaps you
>> would like to salvage and take ownership of it and run a meetup in the next
>> 3 months, please let me know as soon as you can.
>>
>> Regards,
>> Tracy
>>
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>>
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>>
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