The one comment I will add to Ed's excellent instructions is there are times when jaws has completely failed me in moving from revision to revision. This tends to happen in large documents with many comments and revisions. I'm talking about documents that exceed 100 pages.
I may be going along perfectly fine using the jaws quick keys to jump from revision to revision, when suddenly jaws seems to think there are no more revisions. For me this seems to occur somewhere around page 115 or so. I have no idea why, and neither did Freedom Scientific when I called them. So the bottomline is don't rely too heavily on those jaws quick keys. It is a much safer bet to create key commands on the qat as Ed suggested. Good luck. You'll need it. Kim On 5/1/15, Ed Marquette via Jfw <[email protected]> wrote: > Hello Paul: > I don't know that my solution has semantic significance, but here > is what I did. > I assigned the "Next" and "Previous" commands to the quick access > toolbar. That way, when I want to go forward I use Alt plus 4, > and if I want to go backwards, I use Alt plus 3. That way, I move > by revision. It is at least fast. > I thought you said you were in Word 2010. When I checked the key > sequence, I found that Alt followed by r and then f moves back a > change and Alt followed by r and then h moves forward to the next > change. (I had to check since I assigned these keys so long ago > that I forgot them.) > Actually, that key sequence does not has semantic significance at > first blush, but "r" does relate to "revisions," though it > actually stands for "review" in the Microsoft world, and f is to > the left (going backwards on a line) and h is to the right (going > forward on a line. So, it isn't impossible to remember. > To assign a key sequence to the quick access toolbar, just hit alt > and then r. Be sure to hit tab next. Then, hit right arrow until > you come to the end of the comment section. The track change > sequence of ribbon commands should come next. Then use the tab > key (otherwise, you will skip over some of the commands). You > will come to a series of 4 ribbon commands. > The first is previous revision, then comes accept and move to > next. Then follows reject and move on. Finally you come simply > to next revision. > Once you have landed on the option you want, JAWS should announce > the key sequence to get there faster. Confirm that the key > sequences I gave you (above) are correct. > Again, once there, hit the applications key and choose to put the > command you want on the quick access toolbar. You should do > previous first. That should assign it a lower numbered hotkey > (like my Alt plus 3 for previous). Then assign your next revision > key to the quick access toolbar (or QAT). That should give you a > higher number, e.g., Alt plus 4. Of course, your numbers will > depend upon what you already have on the QAT. Out of the box, > Word has some utterly worthless commands (commands where other > shortcut keys are faster). Get rid of those, and put useful ones > on the QAT. > Of course, Alt plus r and then f and Alt plus r and then h isn't > really all that bad. The only unfortunate thing is that "f" gets > associated in my mind with "forward," when it is really backward. > As for comments, the same principles apply. JAWS, however, in my > experience, does a lousy job with comments. Once inside them, it > is nearly impossible to get out and not land somewhere entirely > unexpected. > Using the Windows plus semicolon is about as good as any. Find > the comment you want that way and then tab to OK. Press ENTER and > you'll be in the document (right in front of the comment. If, in > your verbosity menu, you have turned on the reading of comments, > as your cursor passes over the comment, you will hear it. > If you ever get inside a comment and want to get out, may God have > mercy on you. The only way I've found to get out of a comment > halfway gracefully is to make sure you are in "draft" before you > start the adventure. If you are in "Print," you may have to close > down Word to get out. > If you are in "Draft," escape will get you out, but you may be > thrown to the top of the document. > Also, you know JAWSKEY plus z allows you to use navigation keys. > In a small document, those work OK. In a big document, not so > much. > Hope this helps. As I mentioned in a recent post DO NOT depend on > JAWS commands to tell you the color of the track changes. JAWS, > especially JAWS 16, is hopelessly unreliable. > > > > > -----Original Message----- > From: Jfw [mailto:[email protected]] On Behalf Of Paul > Martz via Jfw > Sent: Thursday, April 30, 2015 7:42 PM > To: 'The Jaws for Windows support list.' > Cc: Paul Martz > Subject: RE: Shortcuts for track changes in Word > > That's interesting, and thanks. But it seems to bring up either > comments or changes, not both at once. And unfortunately it's > doesn't stay open for an > alt+tab. I'm using Office 2010, if that matters, and current / > latest JAWS. > > On a related topic, does anyone know how to get JAWS to read a > comment? I'm having some luck here by selecting the comment text > with ctrl+A, but I wonder if there's a more elegant way. > -Paul > > > > > -----Original Message----- > From: Jfw [mailto:[email protected]] On Behalf Of Tim > Ford via Jfw > Sent: Thursday, April 30, 2015 5:27 PM > To: The Jaws for Windows support list. > Cc: Tim Ford > Subject: Re: Shortcuts for track changes in Word > > Hi Paul, > > For starters, I use the windows key plus the ;. That brings up a > JAWS-friendly list box of the fields in the Word document that are > comments, revisions, footnotes, endnotes,and provide a link to > each, along with the author's name and at least the opening part > of the comment. Very helpful, and I think you can leave that > window with the list open, and with alt-tab, an easy way of > navigating between the document and that list. Let me know how > things go with that approach. > > Tim Ford > > > -----Original Message----- > From: Paul Martz via Jfw > Sent: Thursday, April 30, 2015 3:54 PM > To: JAWS Users > Cc: Paul Martz > Subject: Shortcuts for track changes in Word > > Hi all. I need to develop a scheme of keyboard shortcuts for > reviewing MS Word documents using track changes. I'd rather not > reinvent the wheel, so if someone here has already devised an > efficient system, could you please share it? > > The simplest idea would be to assign keyboard shortcuts for the > "next/previous change or comment" commands. I'd use those > shortcuts to place the PC cursor at the desired change or comment, > review it, and then take an action using the context menu. > > Not sure what key commands I would assign, though. Ctrl+shift+O / > P for the "next/previous change or comment" would work well > ergonomically, as an example, but lacks semantic significance, so > I'm open to other ideas. > > Thanks for any input. > -Paul > > -------------- next part -------------- > An HTML attachment was scrubbed... > URL: > <http://lists.the-jdh.com/pipermail/jfw_lists.the-jdh.com/attachme > nts/201504 > 30/4a80b368/attachment.html> > _______________________________________________ > Jfw mailing list > [email protected] > http://lists.the-jdh.com/mailman/listinfo/jfw_lists.the-jdh.com > > > _______________________________________________ > Jfw mailing list > [email protected] > http://lists.the-jdh.com/mailman/listinfo/jfw_lists.the-jdh.com > > > _______________________________________________ > Jfw mailing list > [email protected] > http://lists.the-jdh.com/mailman/listinfo/jfw_lists.the-jdh.com > > > _______________________________________________ > Jfw mailing list > [email protected] > http://lists.the-jdh.com/mailman/listinfo/jfw_lists.the-jdh.com > -- Kimberly _______________________________________________ Jfw mailing list [email protected] http://lists.the-jdh.com/mailman/listinfo/jfw_lists.the-jdh.com
