On Donnerstag, 23. Juli 2020 10:38:10 CEST Ben Cooksley wrote: > On Thu, Jul 23, 2020 at 4:55 PM Valorie Zimmerman > <valorie.zimmer...@gmail.com> wrote: > > > > On Wed, Jul 22, 2020 at 3:31 PM Albert Astals Cid <aa...@kde.org> wrote: > >> > >> Dear Community, > >> > >> One important part of mailing lists being healthy is owners/moderators[1]. > >> > >> They moderate the lists, they help users that want to > >> subscribe/unsubscribe but don't know how to, they enact emergency > >> moderation in the very very seldom case that it is needed, etc. > >> > >> So to keep our mailing lists healthy we need to be sure to have healthy > >> list owners. > >> > >> In plural, more than one, because from time to time, we go on vacation and > >> the list duties still need taking care of. > >> > >> For that I'd like to enact this policy: > >> > >> Mailing lists should have at least 2 active owners, ideally 3 > >> [Obviously exceptions apply, like if we just started a mailing list to > >> coordinate translators for a language that has no translation in KDE yet, > >> we'd probably have no way to get 2 list owners] > >> > >> One keyword in that sentence is "active". > >> > >> Mailing list ownership/moderation un-activity is hard to detect. > >> > >> One way to potentially detect it, is by those summaries that sysadmin > >> sends periodically for lists with lots of mails to moderate, but that > >> doesn't cover all the cases. > >> > >> For example, it's possible that a mailing list has 2 owners and only one > >> of them is inactive, since the other one is keeping the list in working > >> condition we don't see it as a problem, but if that person goes on > >> holiday, then it suddenly is. > >> > >> For that I'd like to enact this policy sub-point: > >> > >> Mailing list owners will be contacted every year asking if they are > >> still active and if they want to continue being list owner or if they'd > >> prefer we find a substitute. > >> > >> If they say "please find a substitute" or fail to answer in a given time > >> frame (I'd say a month is fair), they will be removed as owners and in > >> case the "at least 2 active owners, ideally 3" policy is broken we'll find > >> a new person. > >> > >> Does that sound something like we could agree on? > > > > > > I think this is a good idea. > > > >> Then the big question is "who will do this work?" Because it seems quite a > >> bit of work (albeit only once a year). I would suggest the Community > >> Working Group does this, as it's a way to keep our community healthy, but > >> i understand it's quite some work, so i volunteer to do it if the CWG > >> doesn't feel this is a task they want to take on. > > > > > > As a member of CWG, I think that this is a suitable task for us, and I'm > > willing to do it. However, surely there is a master list of all the lists > > and who the stated owners and mods are. If so, can't the sending be done > > somewhat automatically? With the answers going to the CWG or whoever, to > > find replacement people. > > > > You'd need a way of catching the exceptions - the people who don't reply > though. > Not sure how easy that would be to automate, but it's probably possible. > > In terms of getting a list of all lists, we can provide one of those > (it's attached). I'm not sure if Mailman provides anything out of the > box that lists who the owners of a list are though.
list_admins -a should provide that. Cheers Thomas > >> Things I'm missing? > > > > > > Healthy lists are somewhat active. While a major protective duty of owners > > and mods is to keep spam out and keep conversations moving in a positive > > way, another is to keep the list active by bringing to it appropriate > > topics of discussion. I don't want that forgotten. Too often issues are > > discussed in IRC and never brought to the list where they ought to be. > > > >> Improvement suggestions? > >> > >> Cheers, > >> Albert > >> > >> [1] yes, i know they are not the same, but since one is a subset of the > >> other, let's pretend they are. > > > > > > I would like to hear from Sysadmin how many lists we have and how many > > owners and if there is a way to automatically send an email to all owners > > along with the names of the lists they administer. > > > > Valorie > > Cheers, > Ben
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