I teach the use of categorizing before assigning File IDs. Twelve categories work for me. Less I feel is too disorganized. More becomes too unwieldy. This has worked for 25 years. I've been stumped a few times--should it go here or there. It happens. It becomes a judgment call. And then there's the "other" category. :)
Here's the list I follow: B - Buildings/Landmarks/Monuments C - Census Records D - Documents G - Directories H - Heirlooms K - Personal Knowledge L - Correspondence N - Newspaper O - Other P - Photograph R - Recordings X - Books/Periodicals Each category has a short description to aid in determining the kinds of records/items to be assigned. Items are filed as they are discovered. The first photograph I picked up was assigned P0001, the first document was assigned D0001, and so on. Each category receives its own designated/labeled filing area. Two 4-drawer filing cabinets and a 5-shelf book rack contain most. Some, such as Heirlooms, are handled differently. The File contains a photo of the heirloom and where it is physically located. I would place the items referred to in the email below in the D - Documents category. They could also fit into a category titled V - Vital. I prefer "Document" because I define Document in a broader sense. Joe Blow would become D0001, Amelia Carter D0002, Amelia Blow D0003, Amelia and Joe Blow D0004. The File ID assigned each item is entered in the appropriate Legacy File ID location for each person mentioned in the record. This is where a tool such as the Legacy Picture Center is most handy. Gary Near St Louis MO USA -----Original Message----- From: [EMAIL PROTECTED] [mailto:[EMAIL PROTECTED] On Behalf Of The Eccles Family Sent: Wednesday, January 03, 2007 8:23 PM To: LegacyUserGroup@LegacyFamilyTree.com Subject: [LegacyUG] Question about File Id and sourcing. I can see the wisdom of using File Id's for each piece of documentation. When sourcing each piece of documentation is it better to source each piece separately such as NSW Birth Certificate of Joe Blow File Id B001 NSW Birth Certificate of Amelia Carter File Id B002 NSW Death Certificate of Amelia Blow File Id D001 or general NSW Birth Certificate then details Birth Certificate of Joe Blow file Id B001 The second method gives you much less entries in the Master Source's but is the first better for reports etc. Regards Anne NSW, Australia Have you unlocked the real power of Legacy? Legacy 6.0 Deluxe has 92 features not found in the Standard Edition. Learn more about these features at http://legacyfamilytree.com/DeluxeEdition.asp. Legacy User Group guidelines can be found at: http://www.LegacyFamilyTree.com/Etiquette.asp To find past messages, please go to our searchable archives at: http://www.mail-archive.com/legacyusergroup@legacyfamilytree.com/ For online technical support, please visit http://www.LegacyFamilyTree.com/Help.asp To unsubscribe please visit: http://www.LegacyFamilyTree.com/LegacyLists.asp Have you unlocked the real power of Legacy? Legacy 6.0 Deluxe has 92 features not found in the Standard Edition. Learn more about these features at http://legacyfamilytree.com/DeluxeEdition.asp. Legacy User Group guidelines can be found at: http://www.LegacyFamilyTree.com/Etiquette.asp To find past messages, please go to our searchable archives at: http://www.mail-archive.com/legacyusergroup@legacyfamilytree.com/ For online technical support, please visit http://www.LegacyFamilyTree.com/Help.asp To unsubscribe please visit: http://www.LegacyFamilyTree.com/LegacyLists.asp
