Boyd, I agree that the system one uses is personal, but I do have one minor correction to make before people who use RINs or MRINs go into panic mode. They *are* permanent unless one chooses to change them oneself, an excercise which I happen to believe to be a waste of energy. Provided one keeps secure back-ups even a complete computer crash need not change them!
Ron Ferguson _____________________________________________________________________ *New* Insert Pictures Into your Web Pages - Blogs http://www.fergys.co.uk View the Grimshaw Family Tree at: http://www.fergys.co.uk/Grimshaw/ For The Fergusons of N.W. England See: http://myweb.tiscali.co.uk/fergys/ _____________________________________________________________________ > From: [EMAIL PROTECTED] > To: LegacyUserGroup@legacyfamilytree.com > Subject: RE: [LegacyUG] pictures and scanned documents > Date: Mon, 25 Aug 2008 11:07:39 +1200 > > File names for such a diverse collection of information is always going to > be a matter of personal preference and the degree of organisation we want to > go to. I only have a couple of hundred images so far but this is growing > rapidly. I generally label them this way, but with more or less information > as is required so that I can easily find any particular file. > > Census - downloaded images of original census pages (Ancestry images or > transcriptions and similar), scanned images and, photos of census docs. > File name: [census year date], [place], [head of house name], [original > image file name] > > Certificates - scanned images of birth, christening, marriage death, and any > other relevant certificates. File name: [surname, given names], [type of > certificate], [date, or original image file name which includes date] > > Monuments - cemetery headstones, monuments with names. File name: > [principal surname (and sometimes given names) on headstone], [oldest date > of death], [cemetery and/or location] > > Pictures - photos or scanned images of individuals or groups, scanned > documents not covered elsewhere relating to an individual. File name: > [surname, given names], [approx or actual year date], [identifying note, or > a, b, c where several pictures otherwise similarly labelled] > > Places - photos, maps, scanned pictures of places. File mane: [place], > [date], [significance] > > Each of the five groups of files is subdivided into my two main family > databases. I like the look of the JGEN system but I've yet to get that > deeply into it. I'd rather not use RIN or MRIN numbers because they are not > permanent, and I haven't used any User ID numbers, but that may be a better > index link. However many of the images are used with more than one > individual or marriage or source. > > I would like to see anyone else's system before my collection gets so big > that I'm unwilling to change it all to something better than I have at > present! > > Boyd > > -----Original Message----- > From: [EMAIL PROTECTED] > [mailto:[EMAIL PROTECTED] On Behalf Of JLB > Sent: Monday, 25 August 2008 4:44 a.m. > To: LegacyUserGroup@legacyfamilytree.com > Subject: Re: [LegacyUG] pictures and scanned documents > > > It might take you a couple more years to sort through all the answers > you get. Deciding on a filing system is no small or casual matter. I > changed mine dozens of times trying to find something to suit all my > uses of it. (But I'm settled now. ;-) ) > > I put all my source documents that link into Legacy into one folder > using the MRIN filing system. > http://www3.telus.net/Jgen/2007-06-01-mrin_filing_revisited.shtml > That also includes smaller copies of gravestone pictures that I use for > Source Detail. > > Generally, photos and Legacy are not a huge priority for me as I'm not > big on conventional reports and all the foofooraw over arranging and > rearranging data constantly to get this or that result. I put smaller > copies of 'portraits' in the Legacy Picture folder filed by "surname, > name" so they line up in the Picture Center in sync with the Name list > there. I also have a collection of maps and places that I keep in my > general filing system so I don't have extra copies in the Legacy Picture > folder. I don't use them for anything in particular in Legacy except to > brighten the place up. Just quirky - I like to see photos of churches > and cemeteries as I'm going around. I used to have separate copies for > Legacy but there was no point, it was just another set to keep track > of. So I link them from my general filing where I also use the same > ones for other projects. No numbering, just names. > > I don't use 'Back Up Multimedia' as I have other backup systems already > to take care of all the folders I use. I think you can pick whatever > path you want. > ------------- > JL > JLiki - creating your own genealogy wiki > http://www3.telus.net/Jgen/jliki.html > > > > Michele Lewis wrote: >> >> I have never scanned photos or documents and attached them to my file >> but that is what I have decided to do (finally). It should only take >> me a couple of years :) >> >> My question is... what is the best way to do the file names so that >> everything stays organized. I am thinking something like... >> >> Doe, John - photo 01 >> Doe, John - photo 02 >> Doe, John - obituary (can use numbers if more than one) >> Doe, John - death certificate >> Doe, John - marriage license >> Doe, John - deed 01 >> >> Do you keep everything in a single file? (I am thinking that if I >> titled the files this way it would be easy to locate). >> >> What system do you use? >> >> If you use "back up multimedia" option do the photos/documents have to >> be in the default path? (and if so, can someone give the proper path >> because I scanned and saved a photo as a test and I just saved it to >> the desktop so my default path is now to there) >> >> Thanks, >> >> Michele >> _________________________________________________________________ Make a mini you on Windows Live Messenger! http://clk.atdmt.com/UKM/go/107571437/direct/01/ Legacy User Group guidelines: http://www.LegacyFamilyTree.com/Etiquette.asp Archived messages: http://www.mail-archive.com/legacyusergroup@legacyfamilytree.com/ Online technical support: http://www.LegacyFamilyTree.com/Help.asp To unsubscribe: http://www.LegacyFamilyTree.com/LegacyLists.asp
