Hi Michele, there are many different methods of naming your scans and photos, the method that you choose is up to you. The method that I use is quite simple. If I have a photo that is linked to a person (picture, announcements, cemetery stone, etc.), I use the person's name: John Smith, for additional photos or scans these would be called John Smith (1), John smith (2) and so on. If you have in your program more than one John Smith, then I would include the persons RIN number; John Smith (2354), John Smith (2354) (1), etc. If I have photo's or scans relating to a couple (married, common law, divorced, etc.) then I would use the couples names: John Smith and Mary Roberts, John Smith and Mary Roberts (1) etc.
Since you are just starting, I would suggust that you learn a bit about what type of format that you want to use for your scans and pictures. There are many types, the choice is yours to make, some of these include; TIF, BMP, JPG, etc. I only mentioned these three file types as they are the ones that I have been using, the TIF format creates a large file but is recommended as the best of the three for saving, BMP's files are not as large af TIF's and the JPG's are the smallest of the three. I will just briefly mention here that when making changes to your scans or photos, then saving these changes, you will also get the best quality with TIF's followed by BMP's and the poorest quality with JPG's. On my computer I have two drives, I have my Legacy program installed on my "C" drive. In the Legacy program or folder there is another folder called "Data", this is where I store all my photo that are attached to Legacy program, the photo's and scans in this folder are all JPG's and I have reduced these to a size of no more then 900 pixels in either width or height. When reducing a written document to this size, it is hard to see the writing when it is attacher to a report, what I do is I attach the document to an event and then transcribe the document in the notes section for the event. I have attached the smaller JPG format pictures and scans to my Legacy program because when I produce a Descendant Report and want to share it with someone by email with the pictures embedded, the size of the PDF file is small enough to attach it and send. On my "D" drive on my Computer I have a file folder set up that I have named "Legacy Backup", in this folder I copy my Legacy Data Files and my Legacy Multimedia Files, also in this folder I have another folder set up called Legacy BMP Pictures, where I save all of my BMP and TIF photos and scans that have the exact same file names as the JPG's that are attached to my Legacy program. When I run across a photo or document, I will save or scan it as a BMP and save it to my "D" drive>Legacy Backup folder>Legacy BMP Pictures folder. Then I have to go to this folder and locate the scan or picture, then copy it to the "C" drive>Legacy Folder>Data Folder, then attach it to my event, person or source. I hope this helps you out and is not too long and confusing. Leo ---------------------------------------- > From: [EMAIL PROTECTED] > To: LegacyUserGroup@legacyfamilytree.com > Subject: [LegacyUG] pictures and scanned documents > Date: Sun, 24 Aug 2008 10:42:23 -0400 > > I have never scanned photos or documents and attached them to my file but > that is what I have decided to do (finally). It should only take me a > couple of years :) > > My question is... what is the best way to do the file names so that > everything stays organized. I am thinking something like... > > Doe, John - photo 01 > Doe, John - photo 02 > Doe, John - obituary (can use numbers if more than one) > Doe, John - death certificate > Doe, John - marriage license > Doe, John - deed 01 > > Do you keep everything in a single file? (I am thinking that if I titled > the files this way it would be easy to locate). > > What system do you use? > > If you use "back up multimedia" option do the photos/documents have to be in > the default path? (and if so, can someone give the proper path because I > scanned and saved a photo as a test and I just saved it to the desktop so my > default path is now to there) > > Thanks, > > Michele > > > > > Legacy User Group guidelines: > http://www.LegacyFamilyTree.com/Etiquette.asp > Archived messages: > http://www.mail-archive.com/legacyusergroup@legacyfamilytree.com/ > Online technical support: http://www.LegacyFamilyTree.com/Help.asp > To unsubscribe: http://www.LegacyFamilyTree.com/LegacyLists.asp > > > Legacy User Group guidelines: http://www.LegacyFamilyTree.com/Etiquette.asp Archived messages: http://www.mail-archive.com/legacyusergroup@legacyfamilytree.com/ Online technical support: http://www.LegacyFamilyTree.com/Help.asp To unsubscribe: http://www.LegacyFamilyTree.com/LegacyLists.asp
