When you click the Sources button from the Individual Information screen, the Assigned Sources window appears. This form shows all the sources that have been assigned to the various pieces of information for the current individual. This includes an Unspecified source, which applies to the individual as a whole, and specific source assignments that have been made to each event for the individual. Also included are any sources assigned to any marriages for the current person. As you scroll up and down in the list, the full information of each master source and its individual detail is displayed in the bottom half of the window. The Source Information tab shows some of all the parts of the citation. The next four tabs, Publ Facts, Text, Comments and Detail show the complete entries. The last tab, Output, shows how the source will look when cited on a report. You can filter the list to just show the events that have had a source attached to them by selecting the Show All Events check box. Unchecking the box returns the display showing all events. Adding a Source from the Master Source List: All main source information is kept in the Master Source List. Often a single source will contain many pieces of information that apply to many different people. Rather than record all the information for a source location for each fact that it contains, Legacy just points each fact to its source in the master list and lets you record specific details about it, like the page numbers, microfilm item, etc. To make a link between the piece of information you are documenting and a source in the master list, place the cursor on the desired event by clicking anywhere on the line in the grid and then click Add a Source from Master List... The Master Source List window appears containing all the sources currently defined for this Family File. To select a particular source, highlight the line and click Select, or double-click the line. You are then prompted for the Detail information that applies to the current person. This is usually the page number where the information was found within the source record. It may also include an item number of a microfilm roll or a page and line number of a census record. After filling in the Detail, (which can be left blank), you are returned to the Assigned Sources window with the citation in the proper place. Adding a New Source: To add an entirely new source, one that is not in the Master Source List yet, click Add a NEW Source.. . The Add Master Source Definition window appears. Fill in the new source information fields and click Save. The new source is then added to the Master Source List. See Defining or Editing a Master Source for more information. . You are then prompted for the Detail information that applies to the current person. This is usually the page number where the information was found within the source record. Source Detail: Sources recorded in the Master Source List are general locations and do not contain specific page numbers or item numbers. These are recorded in the Source Detail that is associated with each source citation. Editing the Source Detail: To make changes to the source detail information, place the cursor on the desired line and click Edit Detail. The Source Detail window appears where you can specify the exact location within a source where the information was found. This is usually a page, page range, item number, plot number, etc. Editing a Source Citation: Once in a while you might find that you need to change a master source entry because of a typing error or because of misinformation. To change an entry, highlight the line and click Edit Source. The Edit Master Source Definition window appears where you can make changes. When you save the changes, Legacy informs you that you have changed a master source and asks if you would like to "1. Apply the changes to all references to the original Master Source" or "2. Create a new Master Source from the changes for this Event." Indicate your choice by clicking the corresponding button. There are specific examples that show how Sources should be added at http://www.legacyfamilytree.com/tipsSourceSamples.asp. Thanks, Jim Terry Millennia Corporation http://www.LegacyFamilyTree.com We are changing the world of genealogy! To unsubscribe: http://www.legacyfamilytree.com/LegacyLists.asp
