There has been a lot of talk about how to file paper documents. Here is how I handle this situation which doesn't require using RIN, MRIN, or UserID.
First off, I scan every piece of paper document and photo. I asign a name to this item as follows: Last-First-YOB.jpg (YOB=Year of Birth.) (I use .tif for archival purposes and .jpg, thumbnail images, for web and attachments in Legacy) The following are a few examples: Smith-John-1894.jpg (photo) Smith-John-1894a.jpg (other photos) Smith-John-1894a1.jpg (other photos) Smith-John-1894bc.jpg (birth certificate) Smith-John-1894dc.jpg (death certificate) Smith-John-1894mc.jpg (marriage certificate) Smith-John-1894fb.pdf (Family Book - PDF format for multiple pages and ease of sharing on the web) Smith-John-1894gs.jpg (gravestone photo) Smith-John-1894gsback.jpg (back of gravestone) Smith-John-1894will.jpg (first page of will document) Smith-John-1894will2.jpg (2nd page of will document) The possibilities are endless with the type of document. You can name it anything after Last-First-YOB (Smith-John-1894xxx.jpg or Smith-John-1894xxx.tif). I then take a plain 5th cut folder and place any of these documents into this folder. I have around 32,000 individuals and so far I haven't had any duplicate people (same last name, same first name, and born in the same year. If I do, I will use middle initial of 2nd individual) With this system I don't have to remember any numbers (except which year a family member was born) and I don't have to worry about anything getting re-numbered. I hope this helps someone with their filing system. Glen Legacy User Group Etiquette guidelines can be found at: http://www.LegacyFamilyTree.com/Etiquette.asp To find past messages, please go to our searchable archives at: http://www.mail-archive.com/legacyusergroup%40mail.millenniacorp.com/ To unsubscribe please visit: http://www.legacyfamilytree.com/LegacyLists.asp
