I have found it helpful to "copy and paste" the details from emails and other online sources directly into my Legacy database- it either ends up in the "notes" section on a person (head of family if it is about several members of one family) or directly as a source (I use "correspondence" as a catch-all source, and enter the date, letter or email, who from, etc in the source details) I rarely print up the emails since I don't have an entire room to dedicate to genealogy files... (nor do I save the email once I put the information into Legacy). I no longer save every piece of paper either.... I used to save all of the census records and so forth- it takes up more room than it's worth. If I document exactly where they were in a census, then I can find them again easily if I have any questions... About the only records I save now are vital records that I had to pay for to get. They get filed under each family. I love the filing system recommended at family search- it's color coded (4 colors, based on your 4 grandparents), and each folder is a direct ancestor family. I just file all documents in the appropriate family folder. Then I have all of my research for a particular family all together in one place. It makes it so much easier when analyzing a family to see what you need to do next. I have a big wall chart that is color-coordinated to match the filing system too- I love color, so this works well for me :-). I have found it to be very helpful to take the time and go back over the past 30 years of research, and enter every bit of information into Legacy (typing in exactly what it says on each document)-- I notice details I hadn't before, and now, I can easily share all of my documents and research with my children without the hassle or expense of copying each record. If my house burned down, I would not have to retrace any of my research- it's all on my computer, and I regularly send copies (email or on cd) to my daughters who live elsewhere... Simple, efficient, easy... Works for me. Susan Malone
-----Original Message----- From: [EMAIL PROTECTED] [mailto:[EMAIL PROTECTED] On Behalf Of Paula Ryburn Sent: Saturday, June 25, 2005 9:09 AM To: LegacyUserGroup@mail.millenniacorp.com Subject: Re: [LegacyUG] Correspondence Tracking Marina, Someone on this list recommended to me to enter the emails as sources, which is of course what you should do if the email is the source of information you are entering/have entered into Legacy. I think there are examples of that type of source on the Legacy website. Personally, I have a master source like "Aunt Suzi" and then details or letters, emails, interviews. That just seemed more manageable than each one being a master source. I don't know about your outbound emails though... Now, if you're getting multiple emails per day, I'm assuming you're not able to "keep up" entering the data. I keep my emails in folders by family line... my 4 grandparents, and my husband's line, since the cousins I communicate with typically talk about more than one surname. I don't print them. I also have not "kept up" entering the data. So, technically, I could lose information should I change email programs, etc. To "catch up" I plan to work on one family line at a time, rather than chronologically. And once the emails are entered as sources, they should be pretty easy to find within Legacy. (Interesting how other life events get in the way of doing the fun stuff, eh?) I don't know about the Correspondence flag, but now that you've mentioned it, I will take a look! ;) Thanks, --Paula Texas Currently researching: Goodale in Mass., NY, Mich. I am just wondering if anyone uses Legacy to track incoming and outgoing correspondence (particularly email). I am getting so many emails about various family lines that it is hard to keep track of them. Currently I store the emails in Outlook in a folder for the surname and print copies of them and put them in a file. But now that I have hundreds of emails this is becoming unmanageable when trying to find them. I notice that the to-do list area has a correspondence flag. Is this a viable option for storing emails Any comments/ideas? Marina Legacy User Group Etiquette guidelines can be found at: http://www.LegacyFamilyTree.com/Etiquette.asp To find past messages, please go to our searchable archives at: http://www.mail-archive.com/legacyusergroup%40mail.millenniacorp.com/ To unsubscribe please visit: http://www.legacyfamilytree.com/LegacyLists.asp Legacy User Group Etiquette guidelines can be found at: http://www.LegacyFamilyTree.com/Etiquette.asp To find past messages, please go to our searchable archives at: http://www.mail-archive.com/legacyusergroup%40mail.millenniacorp.com/ To unsubscribe please visit: http://www.legacyfamilytree.com/LegacyLists.asp
