In reality I need to track both. We use EMu as our Collections and DAM system for photos, ect. But Exhibits hasn't moved over to using it for Media yet. I know they would prefer if we did, but we are hesitant to.
Starting off I am mostly looking for physical asset tracking. ------- Patrick Davis | Exhibitions AV Specialist | The Field Museum 1400 S Lake Shore Drive, Chicago, IL 60605 312-665-7968 <https://www.fieldmuseum.org/email-signature> On Fri, Sep 2, 2016 at 3:35 AM, Erwin Verbruggen < everbrug...@beeldengeluid.nl> wrote: > Hi Patrick, > > Had to read your message twice to discern your need for tracking AV Assets > (physical) vs AV Assets (as in DAM systems). But think I got the hang of > it. We use off-the-shelf (and 'closed') software called TopDesk for this - > not sure whether it supports the range you describe, but perhaps worth to > investigate. > http://www.topdesk.com/software/modules-and-features/ > modules/asset-management > > Kind regards, > > Erwin Verbruggen > Project lead R&D > > Netherlands Institute for Sound and Vision > Media Parkboulevard 1, 1217 WE Hilversum | Postbus 1060, 1200 BB > Hilversum | beeldengeluid.nl > > > On Thu, Sep 1, 2016 at 6:45 PM, Bryan Kennedy <bkenn...@smm.org> wrote: > > > We're been tracking materials like this for several years now in the > > Science Museum of Minnesota's exhibit design/production group. We use a > > custom built database to track all exhibit components and each of their > > constituent parts (graphics, objects, media assets, media hardware). This > > database has evolved over the years from a series of custom Filemaker > > templates to a standardized online web tool. The current web tool was > built > > in PHP and MySQL (Drupal), but we are currently working on a new system > > built in JS/Node/Mongo (Meteor). > > > > When we first built these systems we looked for off the shelf software > that > > would meet our needs. And each time we look at improving the system, we > ask > > ourselves whether we should be spending internal resources to build and > > maintain this custom piece of software. However, we've never been able to > > find any tool that meets our custom needs. While we develop this system > in > > the open on GitHub and are happy to share the code ( > > https://github.com/scimusmn/agora), I suspect that our system would have > > limited use even for another museum in the same exhibit business. A tool > > like this is just so linked to your internal business process, which will > > differ across institutions. That being said, I'd be interested in hearing > > from anyone who feels like a collaboration on a tool like this might be > > fruitful. > > > > Standardizing processes across groups is one of the biggest challenges > and > > pay-offs in building a tool like this. Each group has to get together and > > define the precarious balance between tracking too much information and > > making a tool that people will actually use. It's useless to have the > > verbose system that tracks every detail, if no one updates the database > > when you move a monitor from one floor to another, or resize the graphic > to > > fit a change in the furniture. We also found that spending time on visual > > design and performance was especially important. It probably is obvious, > > but was saw better engagement and use when we spent time to make the > system > > more attractive looking and shaved a second off the page load time. > > > > If you're limiting your inventory needs to computer hardware assets you > > might be able to find some useful tools in the IT sector. Unfortunately, > > I've found these tools a bit restricted to network discovery which > doesn't > > help much for non-networked hardware like old projectors, cameras, > > monitors, etc.: > > > > - https://www.spiceworks.com/ > > - http://www.solarwinds.com/ > > - > > http://www.open-source-guide.com/en/Solutions/ > > Infrastructure/It-asset-and-inventory-management > > - http://www.ocsinventory-ng.org/ > > > > I'm super curious to hear how other institutions (large and small) are > > tracking assets like these. > > > > Best, > > bk > > ---------------------------------------------------- > > bryan kennedy > > director, exhibit media > > science museum of minnesota > > bkenn...@smm.org 651.221.2522 > > ---------------------------------------------------- > > > > On Thu, Sep 1, 2016 at 10:33 AM, Patrick Davis <pda...@fieldmuseum.org> > > wrote: > > > > > We are starting to look at asset management needs to keep track of all > of > > > our AV inventory throughout the building as it has gotten out of hand. > I > > > was wondering what other institutions, specifically large institutions, > > > like ours, are doing. > > > > > > As a educated guess off the top of my head we are in the 1000-1500 > items > > > range, when you get down to the level of each speaker, monitor, > > projector, > > > computer, media player, ect.... > > > ------- > > > Patrick Davis | Exhibitions AV Specialist | The Field Museum > > > 1400 S Lake Shore Drive, Chicago, IL 60605 > > > 312-665-7968 > > > > > > <https://www.fieldmuseum.org/email-signature> > > > > > > _______________________________________________ > > > You are currently subscribed to mcn-l, the listserv of the Museum > > Computer > > > Network (http://www.mcn.edu) > > > > > > To post to this list, send messages to: mcn-l@mcn.edu > > > > > > To unsubscribe or change mcn-l delivery options visit: > > > http://mcn.edu/mailman/listinfo/mcn-l > > > > > > The MCN-L archives can be found at: > > > http://www.mail-archive.com/mcn-l@mcn.edu/ > > > > > > > > > > _______________________________________________ > > You are currently subscribed to mcn-l, the listserv of the Museum > Computer > > Network (http://www.mcn.edu) > > > > To post to this list, send messages to: mcn-l@mcn.edu > > > > To unsubscribe or change mcn-l delivery options visit: > > http://mcn.edu/mailman/listinfo/mcn-l > > > > The MCN-L archives can be found at: > > http://www.mail-archive.com/mcn-l@mcn.edu/ > > > > > > _______________________________________________ > You are currently subscribed to mcn-l, the listserv of the Museum Computer > Network (http://www.mcn.edu) > > To post to this list, send messages to: mcn-l@mcn.edu > > To unsubscribe or change mcn-l delivery options visit: > http://mcn.edu/mailman/listinfo/mcn-l > > The MCN-L archives can be found at: > http://www.mail-archive.com/mcn-l@mcn.edu/ > >
_______________________________________________ You are currently subscribed to mcn-l, the listserv of the Museum Computer Network (http://www.mcn.edu) To post to this list, send messages to: mcn-l@mcn.edu To unsubscribe or change mcn-l delivery options visit: http://mcn.edu/mailman/listinfo/mcn-l The MCN-L archives can be found at: http://www.mail-archive.com/mcn-l@mcn.edu/
