Thanks, Dwight. I don't have many/any recurring tasks in the branches that I am looking to archive (as far as I can see)
I have just been looking at this in more detail and have (re-)discovered the Manual Archive option which allows you to archive a branch based on a date different to that used for the auto archive. Which is useful. What isn't clear from the Help is whether the rule (from the Help): "Note: archiving is not performed in the following cases: 1) Completed subtasks from open projects. Complete the project to archive its completed subtasks" is applied for manual archiving. The Help has it on the Auto Archiving page and a similar warning only appears on the Auto Archive dialog box. On Tuesday, 27 May 2014 23:12:55 UTC+1, Dwight Arthur wrote: > > Hi, Richard – I believe that you have it pretty much covered, except > possibly for repeating tasks and their subtasks. A repeating task is by > definition never completed (unless “end by” or “end after” was specified) – > when marked complete it just regenerates. To make it available for > archiving you would need to remove the recurrence and then mark it > complete. Any subtasks of a recurring task (or recurring project) are also > protected from archiving, so that they will be available for regeneration > if/when the parent task reoccurs. Again, remove recurrence, then mark the > parent and all subchildren complete and they will be available for > archiving. > > -Dwight > > > > *From:* mylifeo...@googlegroups.com <javascript:> [mailto: > mylifeo...@googlegroups.com <javascript:>] *On Behalf Of *Richard C > *Sent:* Tuesday, May 27, 2014 3:18 PM > *To:* mylifeo...@googlegroups.com <javascript:> > *Subject:* [MLO] Archiving a deep hierarchy of tasks > > > > I am very bad a marking tasks as done so I have ended up with a massive > hierarchy of stuff that has been done but which is not marked as done in > MLO. I cheat by filtering my To Do views to only show stuff that doesn't > have a start date or start date in the last 30 days - so this stuff just > disappears from my day to day views. > > > > However, the time has come to clean some of this up. What I want to do is > mark it as done so that it gets archived (it may come in useful at some > stage!). But the rules for archiving are quite complex so I just want > to check that I am doing this right. > > > > Here what I am doing and why > > 1. Selecting the whole hierarchy and clicking on the Folder tick box > twice - this changes any folders in the hierarchy to normal tasks (because > folders can't be marked as done and therefore can't be archived) > 2. Marking every item in the hierarchy as done - this makes them > archivable > 3. Making sure that there are no parent items that are marked as > projects (because items under a project don't get archived until the > project is marked as done) > > Have I missed anything. Are there any other factors that prevent an item > being archived. > > > > Richard > > -- > You received this message because you are subscribed to the Google Groups > "MyLifeOrganized" group. > To unsubscribe from this group and stop receiving emails from it, send an > email to mylifeorganiz...@googlegroups.com <javascript:>. > To post to this group, send email to mylifeo...@googlegroups.com<javascript:> > . > Visit this group at http://groups.google.com/group/mylifeorganized. > To view this discussion on the web visit > https://groups.google.com/d/msgid/mylifeorganized/5bbab08c-a1a1-4804-9ada-5a73c6188f51%40googlegroups.com<https://groups.google.com/d/msgid/mylifeorganized/5bbab08c-a1a1-4804-9ada-5a73c6188f51%40googlegroups.com?utm_medium=email&utm_source=footer> > . > For more options, visit https://groups.google.com/d/optout. > -- You received this message because you are subscribed to the Google Groups "MyLifeOrganized" group. To unsubscribe from this group and stop receiving emails from it, send an email to mylifeorganized+unsubscr...@googlegroups.com. To post to this group, send email to mylifeorganized@googlegroups.com. Visit this group at http://groups.google.com/group/mylifeorganized. To view this discussion on the web visit https://groups.google.com/d/msgid/mylifeorganized/d3a0e6d1-970e-4438-9d0e-6ae716a02dd7%40googlegroups.com. For more options, visit https://groups.google.com/d/optout.
