They ignore the warnings. Been there, done that, got the t-shirt. They would rather blame their inability to get work done on lack of storage rather than the fact they didn't clean up all of their old "stuff" to begin with. This is an old battle. One I'm weary of fighting.
-----Original Message----- From: VIPCS [mailto:vi...@stny.rr.com] Sent: Friday, December 03, 2010 4:34 PM To: NT System Admin Issues Subject: RE: document sprawl We think you can automatically send them warnings when they are close to their quotas. You also have leverage to negotiate with them at that point - an extra 10% increase in exchange for deleting old files, and you know what the quota was before, and can tell whether they are fulfilling their end of the agreement. Sincerely, Jeffrey and Mary Jane Harris VIPCS -----Original Message----- From: Maglinger, Paul [mailto:pmaglin...@scvl.com] Sent: Friday, December 03, 2010 5:26 PM To: NT System Admin Issues Subject: RE: document sprawl Doesn't work. They let them fill up and then gripe that they can't save their files because the file system is full. -----Original Message----- From: VIPCS [mailto:vi...@stny.rr.com] Sent: Friday, December 03, 2010 4:14 PM To: NT System Admin Issues Subject: RE: document sprawl A bit simplistic, but have you considered disk quotas for server file storage? Sincerely, Jeffrey and Mary Jane Harris VIPCS -----Original Message----- From: Stephen Wimberly [mailto:swimbe...@gmail.com] Sent: Friday, December 03, 2010 12:17 PM To: NT System Admin Issues Subject: Re: document sprawl I have attempted to tackle this issue before, I like to call it "encourage spring cleaning!" but my words always seem to fall on deaf ears. Lately every time I bring it up we end up buying more hard drives for the server! I give up. Maybe I'm just too cheap? On Fri, Dec 3, 2010 at 11:50 AM, Jeff Brown <2jbr...@gmail.com> wrote: > In regards to email, we were able to establish a retention policy that > messages in the Inbox, Sent Items, and Deleted Items folders are all deleted > after 90 days. Exchange mailbox manager allowed to do that weekly. Don't > manage other folders. Not perfect, but it helped. > > On Fri, Dec 3, 2010 at 10:25 AM, Don Guyer <don.gu...@prufoxroach.com> > wrote: >> >> I'd be interested in a solution to this. Been fighting it for years to no >> avail, other than running a "data inventory" program (such as TreeSize) and >> doing a manual compare. >> >> >> >> Don't forget all of the email attachments saved along with the original >> email. >> >> >> >> J >> >> >> >> Don Guyer >> >> Systems Engineer - Information Services >> >> Prudential, Fox & Roach/Trident Group >> >> 431 W. Lancaster Avenue >> >> Devon, PA 19333 >> >> Direct: (610) 993-3299 >> >> Fax: (610) 650-5306 >> >> don.gu...@prufoxroach.com >> >> >> >> From: S Powell [mailto:powe...@gmail.com] >> Sent: Friday, December 03, 2010 11:17 AM >> To: NT System Admin Issues >> Subject: document sprawl >> >> >> >> Hello Everybody </Dr. Nick> >> >> >> >> I'd like to pick your brains about how you deal with document sprawl, I >> was reading in another thread about how users would use their "Recycle >> Bin" as their archive. <shudder> >> >> we have users that will keep tens of copies of the same document in >> various locations around their "My Documents"; as well as in tens of >> locations within our "shared" folders on the network ... >> >> >> >> User education only goes so far when it comes to "please don't do that" as >> they nod and then keep doing it. >> >> I think we've moved beyond being nice and we've found ourselves >> >> mired in needing a sledgehammer. I'd just like to wrap it in a bit of >> velvet. >> >> >> >> Thoughts, Policies, procedures etc, would be helpful in this. >> >> >> >> TIA >> >> >> >> ./s >> Google.com Learn it. Live it. Love it. >> >> ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ >> ~ <http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/> ~ >> >> --- >> To manage subscriptions click here: >> http://lyris.sunbelt-software.com/read/my_forums/ >> or send an email to listmana...@lyris.sunbeltsoftware.com >> with the body: unsubscribe ntsysadmin >> >> ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ >> ~ <http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/> ~ >> >> --- >> To manage subscriptions click here: >> http://lyris.sunbelt-software.com/read/my_forums/ >> or send an email to listmana...@lyris.sunbeltsoftware.com >> with the body: unsubscribe ntsysadmin > > ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ > ~ <http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/> ~ > > --- > To manage subscriptions click here: > http://lyris.sunbelt-software.com/read/my_forums/ > or send an email to listmana...@lyris.sunbeltsoftware.com > with the body: unsubscribe ntsysadmin ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ ~ <http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/> ~ --- To manage subscriptions click here: http://lyris.sunbelt-software.com/read/my_forums/ or send an email to listmana...@lyris.sunbeltsoftware.com with the body: unsubscribe ntsysadmin ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ ~ <http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/> ~ --- To manage subscriptions click here: http://lyris.sunbelt-software.com/read/my_forums/ or send an email to listmana...@lyris.sunbeltsoftware.com with the body: unsubscribe ntsysadmin ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ ~ <http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/> ~ --- To manage subscriptions click here: http://lyris.sunbelt-software.com/read/my_forums/ or send an email to listmana...@lyris.sunbeltsoftware.com with the body: unsubscribe ntsysadmin ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ ~ <http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/> ~ --- To manage subscriptions click here: http://lyris.sunbelt-software.com/read/my_forums/ or send an email to listmana...@lyris.sunbeltsoftware.com with the body: unsubscribe ntsysadmin ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ ~ <http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/> ~ --- To manage subscriptions click here: http://lyris.sunbelt-software.com/read/my_forums/ or send an email to listmana...@lyris.sunbeltsoftware.com with the body: unsubscribe ntsysadmin
