On Thu, Aug 11, 2011 at 6:00 PM, Dave Fisher <[email protected]> wrote: > I haven't seen any recent progress on planning the transition for > openoffice.org email. > > Sooner or later the openoffice.org mail server will be replaced. We have seen > that the system is flakey and has been down for as much as one week in the > last month. > > (1) Mailing Lists. Maps have been proposed to transition the many mailing > lists into fewer lists. > > Do all of these openoffice.org mailing list addresses become aliases for > apache.org mailing list addresses? >
Please, no. OOo has an 100's of mailing lists, many of then with very few subscribers and only spam as traffic. For example, the "Afar Language" project has 5 separate mailings list, but only one across them. That is the commit message for the website: http://openoffice.org/projects/aa/lists Other projects get traffic, but it is entirely spam: http://openoffice.org/projects/about/lists/issues/archive So I think we end up, in the end, with a much much smaller number of lists. Avoid the fragmentation and encourage collaboration. If we have more than a dozen lists in the end I will be very disappointed. > What about the subscribers to the mailing lists? Do we need to make them all > resubscribe? > Perhaps we should decide that based on the existing OOo privacy policy. > (2) openoffice.org registered users. > > Should we have a way to maintain openoffice.org email aliases? Who do we do > this for? > The problem we're going to run into is that there are both official openoffice.org email addresses, like [email protected], [email protected], [email protected]. And then there are user accounts at the same domain, given out rather freely. If we are able to, under the site's existing privacy, to audit the user accounts, we should do so, to ensure that all of the "official" ones revert to the PPMC. This would include ones that were intended to be official, as well as ones that may have been accidentally or even surreptitiously created, with names that imply they represent the project, e.g., [email protected], either in English or in other languages. I'm not saying such accounts exist, but it is prudent to check. One might fairly point out that at Apache, we also use the same email domain for official and personal email addresses. This is true. But apache.org addresses are only given to committers, who have submitted an iCLA, giving their real name, address, etc. So we have recourses if such accounts are abused. >From the branding perspective, I would also be concerned if we had large numbers of people, not associated with the project, using email addresses that imply affiliation. Am I trying to solve a problem that doesn't exist yet? A fair question. I'll give an example of the things that we need to watch out for: http://contributing.openoffice.org/donate.html We need to tread very carefully. There are things here that potential could threaten Apache's non-profit status. I think that we should be vetting every web page, every email address, every source file, every online service that we put out as representing this Apache project. Also, whatever we do with the forwarding addresses, I'd recommend that existing users of such addresses switch to something else for their Apache forwarding addresses. Otherwise there is a real risk that during the migration that you would miss list traffic. This is especially important for anyone involved in the migration of the email forwarding service itself. > Do legalities prevent us from retaining the user database? > > I have no idea what the best answers are. I do think that the plan does need > to be communicated to places like [email protected]. > Yes. > Regards, > Dave > > > >
