Thank you for the hard work for this detailed plan. On 2012/09/24 19:01, Oliver-Rainer Wittmann said: > Hi, > > I would like to discuss how the grainting processes for fund allocation > for ApacheCon EU (ACEU) 2012 could work. > Two processes are needed. One for granting travel expense subsidy and > one for ticket discount for non-committers of the OpenOffice community. > > The goal is to reach (lazy) consensus on the granting processes in the > next 72 hours. > > Here are my ideas regarding such processes: > (1) ticket discount for non-committers: > - 30 x 100 EUR ticket discount for non-committers can be granted. > > - To apply for the ticket discount people should send post to > ooo-private. The details should be: > -- subject = [ACEU 2012 - ticket discount] <Name> > -- content: > --- full name > --- email address > --- affiliation to the OpenOffice community (something like: "user", > "contributing X", "translator", ...) > --- description why applying for the ticket discount and why support is > needed. > --- job or eduation status (something like: "student", "employee", > "freeflancer", ...) > > - Announce on our mailing lists and in our forum that application > process is open until <ending date> - <announcement date> should be at > least 7 days ahead of the <ending date>. > > - The small group of volunteers collect the applications. The group > selects not more than 30 and post the decision details on ooo-private. > The selection process should not take more than 2 days. > The selection shall be based on the given description and the > job/eduation status. > > - Send out corresponding notifications and details how to get the ticket > discount. > > [Note: I will get in contact with ACEU 2012 planners, if it is possible > to get a promotion code for our ticket discount.] > [Another note: I will get in contact with treasu...@apache.org to assure > ASF's charity status and clarify the actual spending of the money] > > > (2) travel expense subsidy for OpenOffice community members: > - 10 x 300 resp. 600 EUR travel expense subsidy can be granted. > > - To apply for the travel expense subsidy people should send a post to > ooo-private. The details should be: > -- subject = [ACEU 2012 - travel subsidy] <Name> > -- content: > --- full name > --- email address > --- affiliation to the OpenOffice community (something like: > "committer", "user", "contributing X", "translator", ...) > --- Apache ID (if available) > --- accepted or stand-by speaker at ACEU? > --- description why applying for the travel expense subsidy and why > support is needed. > --- job or eduation status (something like: "student", "employee", > "freelancer", ...) > --- estimated travel expense > --- estimated needed accommodation - # of nights > --- other available funding (something like: "corporate", "ACEU - TAC", > ...) > --- applying for 300 EUR or 600 EUR? > > - Announce on our mailing lists and in our forum that application > process is open until <ending date> - <announcement date> should be at > least 7 days ahead of the <ending date>. > > - The small group of volunteers collect the applications. The group > selects not more than 10 and post the decision details on ooo-private. > The selection process should not take more than 3 days. > The selection should consider the following: > -- Application shall hold the following conditions, otherwise it is invalid > --- no corporate funding and no TAC funding > --- travel expense must be at least 300 EUR > --- accommodation needed for at least 2 nights > -- The selection shall be based on the given description and the > job/eduation status. > -- Applications are selected in the following order: > --- invited (accepted or stand-by) speakers > --- committers > --- non-committers > > - Send out corresponding notifications and details how to get the ticket > discount. > > [Note: I will get in contact with treasu...@apache.org to assure ASF's > charity status and clarify the actual spending of the money.] > > > Please provide your input. > > > Best regards, Oliver.
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