Hi,
On 25.09.2012 10:31, Oliver-Rainer Wittmann wrote:
Hi,
see below some important refinement and status report for the proposed granting
processes.
On 24.09.2012 13:01, Oliver-Rainer Wittmann wrote:
Hi,
I would like to discuss how the grainting processes for fund allocation for
ApacheCon EU (ACEU) 2012 could work.
Two processes are needed. One for granting travel expense subsidy and one for
ticket discount for non-committers of the OpenOffice community.
The goal is to reach (lazy) consensus on the granting processes in the next 72
hours.
Here are my ideas regarding such processes:
(1) ticket discount for non-committers:
- 30 x 100 EUR ticket discount for non-committers can be granted.
- To apply for the ticket discount people should send post to ooo-private. The
details should be:
-- subject = [ACEU 2012 - ticket discount] <Name>
-- content:
--- full name
--- email address
--- affiliation to the OpenOffice community (something like: "user",
"contributing X", "translator", ...)
--- description why applying for the ticket discount and why support is needed.
--- job or eduation status (something like: "student", "employee",
"freeflancer", ...)
- Announce on our mailing lists and in our forum that application process is
open until <ending date> - <announcement date> should be at least 7 days ahead
of the <ending date>.
- The small group of volunteers collect the applications. The group selects not
more than 30 and post the decision details on ooo-private. The selection process
should not take more than 2 days.
The selection shall be based on the given description and the job/eduation
status.
- Send out corresponding notifications and details how to get the ticket
discount.
[Note: I will get in contact with ACEU 2012 planners, if it is possible to get a
promotion code for our ticket discount.]
[Another note: I will get in contact with treasu...@apache.org to assure ASF's
charity status and clarify the actual spending of the money]
ACEU 2012 planners confirmed that a promotion code is possible. Waiting now for
final approval from ASF treasurer that this way of spending the money is ok.
(2) travel expense subsidy for OpenOffice community members:
- 10 x 300 resp. 600 EUR travel expense subsidy can be granted.
- To apply for the travel expense subsidy people should send a post to
ooo-private. The details should be:
-- subject = [ACEU 2012 - travel subsidy] <Name>
-- content:
--- full name
--- email address
--- affiliation to the OpenOffice community (something like: "committer",
"user", "contributing X", "translator", ...)
--- Apache ID (if available)
--- accepted or stand-by speaker at ACEU?
--- description why applying for the travel expense subsidy and why support is
needed.
--- job or eduation status (something like: "student", "employee", "freelancer",
...)
--- estimated travel expense
--- estimated needed accommodation - # of nights
--- other available funding (something like: "corporate", "ACEU - TAC", ...)
--- applying for 300 EUR or 600 EUR?
- Announce on our mailing lists and in our forum that application process is
open until <ending date> - <announcement date> should be at least 7 days ahead
of the <ending date>.
- The small group of volunteers collect the applications. The group selects not
more than 10 and post the decision details on ooo-private. The selection process
should not take more than 3 days.
The selection should consider the following:
-- Application shall hold the following conditions, otherwise it is invalid
--- no corporate funding and no TAC funding
--- travel expense must be at least 300 EUR
--- accommodation needed for at least 2 nights
-- The selection shall be based on the given description and the job/eduation
status.
-- Applications are selected in the following order:
--- invited (accepted or stand-by) speakers
--- committers
--- non-committers
- Send out corresponding notifications and details how to get the ticket
discount.
[Note: I will get in contact with treasu...@apache.org to assure ASF's charity
status and clarify the actual spending of the money.]
Taking the advice that the selection processes have to be traceable and
auditable I propose that the applications should be sent to ooo-dev and that
also the decision making and the final decision are done on ooo-dev, too.
Thus, we have reached consensus on the granting processes.
I will thread another thread to bring the granting processes into practice.
Best regards, Oliver.
