Hello Thomas, How nice !! And good to have such a large space.
Clarity of instructions about the set-up really becomes important when the group size gets beyond a certain point. But unless you really have a powerful guardian angel, chances are there'll be quite a bit of work left - when the group size gets beyond 200 or so I always set things up the day before. And usually there are surprises - I'm sure you've all found yourselves in spaces where all the tables were still standing - but with larger events there may be, say, cranes driving through your carefully set up space to set up the lighting, a band playing preventing you to check the sound system, a camera crew (or several) going round and so on. A briefing some time ahead seems to help a bit. The fact 1200 participants some of whom it seems you would welcome to the OS are around makes me wonder how easy it would be if I was a participant in one of the other sessions to use my two feet and come to the OS (or the other way around). Could some sort of connection be created ? Given that it's so big, I would rather have fewer concentric circles and a larger space in the middle. I am glad I don't have to distribute (or count) your sticky dots. I am not sure how much more convergence it will be possible to get apart from the closing circle. Is there an opportunity later on in the program to collect ideas ? Is this the first or second day of the two-day conference ? Greetings from the west of Svenmark, Gerard Muller On Mar 21, 2005, at 3:30 PM, Thomas Herrmann wrote:
Dear friends in Open Space In a few weeks time I will facilitate the large OST meeting I mentioned earlier - 600 persons (municipal schoolmanagers from all over Sweden). Thanks for the input I gained last time! I am working on the logistics right now. This is a very short OS, just a half day, so the logistics are very important. The room is huge 52*42 meters so I plan to have 6-7 concentric circles in the centre and 30 circles with 20 chairs around. There will still be space for some 10+ extra circles more, if needed. I use PowerPoint to write where I want the large circles, the small circles and extra chairs. My experience is that one cannot be enough clear and this way has worked fine for me. Some more details: We will use a wall as agenda wall but also the issues will be "beamed" onto a large screen. A person will write them on a computer as soon as they get up on the wall. We will use large helium balloons to mark each of the groups. The timeschedule looks like this: 1 hour opening, angenda setting 2 spaces for sessions á 1 hour 1/2 hour for closing Any ideas for the closing? I usually invite for a reflection using the medicine wheel but this time it is hard to get it in. Would you recommend sending the talking stick and see what happens? (600 persons - 30 minutes, which might be less once we are seated is not more than 3 sec per person which might be fine actually? In order to get some more info for the follow up, we will invite the participants for a prioritization during lunch, using sticky dots. We are thinking about putting the dots out on each chair in the morning, somehow, so they get them straight away. This half day is part of a 2 day conference with 1800 participants. Unfortunately the politicians will be busy in their respective party this half day. If you get any ideas of important details with large groups and little time, I´d appreciate it! Kindest regards & have a great day! Thomas Herrmann Phone +46 (0)709-98 97 81 Open Space Consulting Fax +46 (0)300-713 89 Pensévägen 4 434 46 Kungsbacka, Sweden Email: tho...@openspaceconsulting.com www.openspaceconsulting.com * * ========================================================== osl...@listserv.boisestate.edu ------------------------------ To subscribe, unsubscribe, change your options, view the archives of osl...@listserv.boisestate.edu: http://listserv.boisestate.edu/archives/oslist.html To learn about OpenSpaceEmailLists and OSLIST FAQs: http://www.openspaceworld.org/oslist
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