Reflection on Alison's paragraph: "One of the facilitators then briefly ran through some of the necessities of a good action plan-concrete elements such as goals, who will execute the plan, in what time frame and with what resources".
This is good timing to offer what happened in an OS I conducted last week. In some previous OS events I have noticed that the Action Plans emerging have been somewhat sloppy and ill-defined. In the event last week I took an extra minute (JUST a minute) to explain the lay out of the Action Planning sheet , including drawing attention to columns at the bottom entitled "what", "who" and "when", and encourgaging people to complete all three columns. The result was a trippling of the number of action plan returns (related to similar group sizes in the past) , and with every single one completed with far more specificity than on any previous occasions, including with the same group 3 months earlier. So on the face of it, it seems that just that little bit of extra explanation was helpful in relation to the concreteness of final outcomes. So....I will continue to do this and monitor the results. Michael Wood Western Australia -----Original Message----- From: OSLIST [mailto:osl...@listserv.boisestate.edu] On Behalf Of Allison Hewlitt Sent: Saturday, 15 December 2007 1:32 AM To: osl...@listserv.boisestate.edu Subject: Re: OS for research planning Hi Bo, All My sense is that another example may not be necessary - especially as it doesn't involve doctors and other health care practitioners - BUT I thought that some might enjoy this story of an event which brought together a research team of some 30 members spread across seven countries in the spring of 2005 to develop plans for solving some of the key science issues confronting wheat improvement. It is one of my two most memorable OS experiences. Here is the write-up (taken from "Knowledge Sharing Solutions for a CGIAR without Boundaries") Open Space: Setting the agenda On Wednesday morning, with 39 people sitting in a large circle in the bodega (a warehouse that serves as a site for sorting and packing wheat seed samples), WIG coordinator Trethowan formally opened the group's first annual meeting. He stressed that the meeting would be an opportunity to discuss wheat science, specifically how to conduct high-quality research for CIMMYT's programs. One of the facilitators then explained the Open Space approach. During the facilitator's introduction, a scientist strongly objected to the process proposed and to the presence of the facilitators from the KS Project team-"Here we go again with a couple of management consultants who are going to waste our time and distract us from our own agenda." It was clear that he wasn't alone. There seemed to be particular concern about the large amount of time allocated to the exercise - especially in light of the brevity of the overall meeting. He preferred to have a more formal structure imposed on the meeting at the outset. The objection stopped the flow of the meeting dead in its tracks. There was an uncomfortable edge to the opening session. The facilitators offered further explanation of the process and Trethowan asked the group for a measure of trust. The session then continued as planned. Participants with topics to propose wrote them down on cards. All the cards were posted on a wall-the "marketplace"-with times and locations of discussion groups. The topics identified by participants covered a lot of scientific territory-from wheat breeding strategies to training for national research systems and biotechnology applications. The small-group discussions were generally animated, focused and at times provocative. Over the course of the day, participants continued to add new topics to the marketplace. Space had been created to discuss all issues of importance and participants were now willing to take advantage of it. By the end of the day, participants were engaged and energized and requesting additional time the following day to continue their discussions. When participants were asked to share their impressions of the day in a phrase or sentence, their responses included the following: "Where's the low morale?... I take my hat off to you all.... How can we put words into action?... Cross-fertilization of ideas.... I can now put faces to names.... Glad not to have regular presentations.... Hope we can get into the science tomorrow." Ranking topics and action planning Most of the second day, Thursday, was devoted to discussion of selected topics and to drafting of action plans for those priority topics. This process began with a 20-minute period of reading followed by quiet discussion of the brief reports that came out of the previous day's discussions. Upon completion of a voting process, the WIG coordinator announced the five priority topics for further discussion and action planning. One of the facilitators then briefly ran through some of the necessities of a good action plan-concrete elements such as goals, who will execute the plan, in what time frame and with what resources. With those guidelines made clear, the participants broke into subgroups. Once again, the discussions were lively, detailed, and fruitful, resulting in five plans. With day 2 of open space complete, what did the participants think of the process and results so far? Brief comments during the closing of the circle just before adjournment offer a few hints: "provocative ... interactive ... even better ... anxious ... mesmerized ... don't know what to believe ... family ... hungry ... tequila!" For the full article (and other examples of OS used by scientists and researchers) see http://www.ks-cgiar.org/images/stories/pdf/ks_magazine.pdf Best Allison Agneta Setterwall wrote: > Hi Bo, > > One year ago I facilitated together with a colleague of mine, who is a > doctorate scientist, an open space with invited scientists. The theme > was about sustainable rural development, and the goal was in fact to > generate /new ideas, questions, perspectives, methodologies and > collaborations/ in an interdisciplinary/multidisciplinary conference. > Some of the participants had a background i social science and others > in natural science. > > Of course it all went very well, but to be sure before I answered you > I now asked her about the longterm effects - did it really made a > difference? And she said yes, of course - but it had been better to > have more open space time. We had a 6 hour open space day 2 in a one > and a half day conference, that was all we could get at the time. Day > 1 some keynote speakers had their time, and the way we could find to > open up a little day 1 was to let all participants choose which one of > the keynote-speakers they wanted to discuss with in parallel groups > after the presentations. They did not have to decide which one before > the presentations. This was a little more open space spicy than usual > in conferences like this, but my friend and I felt a little frustrated > and longed to day 2 when we could at last let loose... > > I can tell you more if you are interested. I have facilitated several > open space with scientists, both before and after this one. > > best wishes > Agneta Setterwall, in a chilly and sooo grey Uppsala, Sweden > > > > Bo Laurent wrote: >> Hi OSList, >> >> I'm a newcomer to the list. I've been to a demonstration of OS by >> Lisa Heft, and I'm now involved in planning a conference (for spring >> of 2009) that will use OS, and a diverse group of invited >> participants, to generate new ideas for research. The field is a >> healthcare issue in which progress has been obstructed by isolation, >> adversarial factions, and too little attention to human functioning in social systems. >> >> We're working now on raising money to support the conference. Do you >> have examples you can share with me, or point me to, where OS has >> been used in scientific research? Especially in generating new ideas, >> questions, perspectives, methodologies, and collaborations? >> >> Thanks, >> >> Bo >> >> * >> * >> ========================================================== >> osl...@listserv.boisestate.edu >> ------------------------------ >> To subscribe, unsubscribe, change your options, view the archives of >> osl...@listserv.boisestate.edu: >> http://listserv.boisestate.edu/archives/oslist.html >> >> To learn about OpenSpaceEmailLists and OSLIST FAQs: >> http://www.openspaceworld.org/oslist >> >> >> > * * ========================================================== > osl...@listserv.boisestate.edu ------------------------------ To > subscribe, unsubscribe, change your options, view the archives of > osl...@listserv.boisestate.edu: > http://listserv.boisestate.edu/archives/oslist.html To learn about > OpenSpaceEmailLists and OSLIST FAQs: > http://www.openspaceworld.org/oslist -- Allison Hewlitt Senior Program Officer - IDRC/Bellanet mail: ahewl...@bellanet.org skype: allison_hewlitt -- tel: +1 613-236-6163 x2393 -- 150 Kent St Ottawa Canada * * ========================================================== osl...@listserv.boisestate.edu ------------------------------ To subscribe, unsubscribe, change your options, view the archives of osl...@listserv.boisestate.edu: http://listserv.boisestate.edu/archives/oslist.html To learn about OpenSpaceEmailLists and OSLIST FAQs: http://www.openspaceworld.org/oslist * * ========================================================== osl...@listserv.boisestate.edu ------------------------------ To subscribe, unsubscribe, change your options, view the archives of osl...@listserv.boisestate.edu: http://listserv.boisestate.edu/archives/oslist.html To learn about OpenSpaceEmailLists and OSLIST FAQs: http://www.openspaceworld.org/oslist