Hi Deborah,
Many great suggestions and models were shared and they can all work
depending on what your client group needs.
Here are minor additions or variations related to your day-1 & day-2,
opening day-2 question, setting priorities or not and action
planning for
large groups.
- 1st NIGHT: if is a regular gathering to which people will come, my
impression is that it is better to get them hooked on the powerful
experience of OS right away. That will ensure they will return the
next day,
asking for more. They will be satisfied that they have had enough
time to
discuss the topics that matter most to them.
- DISCUSSIONS ON DAY-2 : Yes, the break between the discussions and
convergence is very important and it could be the lunch period on
day 2
which would give you time for 2 rounds of an hour and a half (1:30)
each on
that morning - time to better experience the law, bees and
butterflies (very
important components of OS). This also allows you to reduce rounds
to only
2, on the night before with real time for food and informal chatting.
- REFLECTION TIME BEFORE CONVERGENCE: The lunch hour gives
participants more
time to complete adequately their reports (instead of rushing after
1 round
on day-2 morning) and gives time for some silent reflection if
wanted or
some talks in pairs or larger informal groups. Time also for the
News room
team to post reports on the wall for participants to read. A
reminder email
the next day after OS to incite people to go look at reports
attached or on
a web helps.
- OPENING ON DAY-2: you asked if you should repeat the opening. If
many
participants are just joining, you can do a very abbreviated
version of the
opening so you don't loose the energy of the rest of the group.
Point only
to how one expresses their passion about the theme by posting a topic
(explain how, ie the grid, market place) and takes responsibility
(flip side
of passion) by documenting discussions. You might speak to the law
(so
fundamental!) then invite them to ask other participants about the
principles, bees & butterflies. That will give them a way to
integrate
easily and will show them that OS is about cooperation.
-PRIORITIZING OR NOT: There are circumstances where setting
priorities may
be useful although like others I too have found that prioritizing
of issues
is less important than going straight to action planning...for many
groups.
Verifying the following circumstances with your client group may
give you an
answer.
When the organization and participants want to act on a collective
vision,
having everyone involved at the Open Space event participate in
choosing
priorities can be critical to creating that collective focus.
Participants
of intact organizations who experienced the absence of priority
setting have
said they wanted to focus on group priorities instead of committing
organizational energy and resources to what they felt were
priorities of
individuals.
Prioritizing is also useful when leaders believe that organizational
resources, time and money can only be committed to a limited number
of
initiatives or that some sequencing is desirable.
-ACTION PLANNING - The processes Michael describes with people
summarizing
their plan on one large sheet and participants walking around works
best
when there are many plans. A blank sheet can be added below that
summary
where people are invited to add their names if interested in
contributing or
post their question if any. Presentations in plenary tend to put
people to
sleep especially after in OS because they have worked so intensely
until
then.
Follow your instincts and Enjoy!
Diane
------------------------------------------------------------------------
From: OSLIST [mailto:osl...@listserv.boisestate.edu] On Behalf Of
Déborah
Maarek
Sent: 20 octobre 2009 13:17
To: osl...@listserv.boisestate.edu
Subject: [OSLIST] OST 1,5 day: Any suggestion?
Hello again,
Working on a OST for Rennes City in France, I would like to have you
experience about the timing to propose for a 1,5 day event!
One of the pb is that the host is afraid that many people will come
only the
first day or only the second day.
How can we manage this kind of situation?
Just to give you the context: The OST is about Rennes, post carbon
city.
They have to reach -20% CO2 in 2020 and they want to consult the
citizen
(around 100 to 160 participants: inhabitants, companies, politics...)
My idea is to do most of the emergence part during the first day:
Day 1
16:00 Opening
17:00 Discussion 1
18:00 Discussion 2
19:00 Discussion 3
20:00 News of the day
20:45 End of the day
Day 2
9:00 Morning news*
9:30 Discussion 4
10:30 End of writting the reports
11:00 Reading
12:30 Vote of priorities
13:00 Lunch
14:00 Action Plan
15:30 Action Plan presentation
16:15 Personal Action Plan
17:00 Final cercle
18:00 End of the day
My idea is that after the morning news, I will explain to the "new"
participants the process so that they are not lost and they can do
the 4th
discussion.
Would it be strange?
I imagine that it is very short for printing 100 or 160 reports
after the
4th discussion...
But also if I take more time, what would the participants do during
this
"off" time?
If you have any suggestion, ideas or experience, I would love to
hear them!!
Thank you for your help and support
Best regards,
Déborah
Déborah Maarek
Awareness Consulting
Rue de Toulouse, 15 - 1040 Brussels, Belgique
T: +32 (0) 2 219 33 35 - Gsm: +32 (0) 495 38 98 88
deborahmaa...@awareness-consulting.net
www.awarenessconsulting.com
Skype: deborahmaarek
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