Dear Csaba,
when you get into the vicinity of 300 participants and somewhere between
75 and 100 issues and have only one day and want folks to get into their
breakout sessions without too much delay you might do what HO always
does, be the microphone stand...I tried that with the 2108 and we were
all surprised how quickly it went.
Your guess at 75 issues (3 times X 25 breakoutspaces) might be a little
on the low end. I always like to have a little reserve...which is easy
with the balloons because participants just grab one and create their space.
The balloons need to be tested! Floating signs is nice because the signs
turn and move a bit all the time and because they are sort of out of the
way taking up a bit of the space above people. But we were surprised how
large the balloons had to be and how many we needed to obtain a stable
float. You need high-quality balloons that will hold the gas well...we
found a supplier in Berlin and got a whole bunch of balloons and some
large bottles of Helium gas and experimented, actually it was fun and it
turned out that we learned a lot about this simple technology.
For the breakout sessions small balloons will do since they themselves
carry the number of the breakout spaces...little cotton bags filled with
sand will keep the balloons grounded.
We actually transported the Helium bottles from Berlin to Wuerzburg in a
station waggon...its about a 7 hour drive.
I know you will enjoy the event!!
Greetings from Berlin
mmp
Csaba Lengyel schrieb:
Dear Michael, Phelim, Peggy, Lisa and Barry,
Thank you very much for your valuable insights related to my issue. I have
to realise againn that OSLIST is such a great community!
Summing up the learnings:
- we will try to use masking tape (if allowed) to mark at least the inner
and outer circle of the sitting area + marking corridors for entry into
the circle (if not allowed we'll simply use Barry's suggestion - using
some objects/volunteers to mark the outer and inner circle
and "instructing" the first few people arriving at the venue how we will
sit)
- we'll consult the sponsors if there are people with specific mobility
issues and if yes, we arrange some facilities for them (Lisa, thank you
for this consideration).
- for announcments we will use a microphone stand at the edge of the
circle (something like the Berlin WOSonOS setup)
You also gave me sports hall specific ideas (to tell the truth I haven't
had the chance to see the venue - also have to admit I was a bit afraid,
once I had a bad experience with sports hall as a potential venue, it was
so unconvenient for setting up the OS environment, we have to change it),
they are also very useful:
- big issue is placement of the agenda wall and the memos (I hope there is
some solution for this - I will let you know :-)
- the balloons for marking the breakout places and hanging the texts is a
great idea (thank you Michael - BTW, how did you get the helium tanks? :-)
Also I'm quite visual, so the photos, and videos were very useful for me
(Peggy, Phelim, Michael special thanks to you :), also the auditorium
setup of Phelim is brilliantly innovative - I would have probably run away
having looked at the place...)
The event will take place in 2 weeks time - well... a bit close, but we
have just been asked to facilitate the event, so we have to live with it.
We won't see the place before next weekend (it's in a quite remote city),
but I will ask for good photos asap (now it's quite clear we might have a
lot of issues to solve...)
I hope we can manage it :)
Also one last question, taking into consideration that we will have 300
very active students for one full day of OS (let's say with 3 breakout
sessions), how many berakout places would you calculate? (My first guess
is 20-25.)
Many thanks again from a (finally) little cooler ans windy but still sunny
Budapest afternoon,
Csaba
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++49-30-772 8000
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www.boscop.org
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