Re: [MlMt] Handling project-based e-mails
On 23 Dec 2019, at 16:32, Niall O'Reilly wrote: What I do, and I'm not sure it matches your use case exactly, is to hang a number of project- or category-specify smart mailboxes from my Inbox, and add an extra one, named "Uncategorized", and with a "not in any of those folders" condition (which is what Robert seemed to be suggesting). A couple of years ago, I couldn't see how to do this, mailed Benny to ask for what I thought was a new feature, and got the advice I needed. I hardly ever visit my Inbox itself, as this set of smart mailboxes gives me the triage I need. I hope this helps. It does, but it's also something that's sorely missing from the documentation so that many of us have to go through the same awkward process in order to get the most out of MailMate. Following up on this I came across a related post from Brett Terpstra: https://brettterpstra.com/2019/08/26/mailmate-and-tagging/ As I'm still working out how I'm going to do this I thought I'd ask if anyone else has written up how they set up their folders? Charlie -- Charlie Clark Kronenstr. 27a Düsseldorf D- 40217 Tel: +49-211-938-5360 Mobile: +49-178-782-6226 ___ mailmate mailing list mailmate@lists.freron.com https://lists.freron.com/listinfo/mailmate
Re: [MlMt] Handling project-based e-mails
On 25 Dec 2019, at 08.51, David Ledger wrote: If it’s in the Inbox it will appear in the Inbox. The only way for it not to appear in the Inbox is to move it out of there with a real filter, not a ‘Smart Mailbox’. That’s not strictly true. If you use the ‘Edit Mailbox…’ command on the Inbox (the one under Mailboxes, not the one in Sources), there is a Conditions tab where you can specify which messages should/shouldn’t appear. For example, I have mine configured not to display Flagged messages (since I use a separate smart mailbox to see them). However, what that doesn’t give you is the ‘Mailboxes’ tab (which is indeed only for smart mailboxes), which is where you could say ‘don’t show messages that are in this other mailbox’. So I’d say your best bets are probably either to make a smart mailbox that you can use as your inbox (and, for example, drag it to the top of the list, while dragging the ‘actual’ inbox somewhere else out of the way), where you *could* use the Mailboxes tab to specify not to show anything that is in certain other mailboxes; or, to modify your other mailboxes so they use the Rules tab to add a tag to any messages they contain, and then use the Conditions tab on your actual inbox to set it not to show messages with those tags. David ___ mailmate mailing list mailmate@lists.freron.com https://lists.freron.com/listinfo/mailmate
Re: [MlMt] Handling project-based e-mails
On 24 Dec 2019, at 9:11, Charlie Clark wrote: On 23 Dec 2019, at 10:55, Robert Brenstein wrote: The real inbox is not smart. It is a proper IMAP mailbox. Create a smart mailbox called for example INCOMING and set to to inbox sans exclusion folders. Move inbox down the list out of way and use Incoming instead. Ugh! That would mean, for one account at least, three "in" folders because I already have two Inboxes (due to nesting, I think). I guess I'll have to set up some kind of rule/view combination so that my other MUAs can benefit from some filtering. And I'll then have to work on convincing Benny of the advantages of the approach in Opera Mail! ;-) If it’s in the Inbox it will appear in the Inbox. The only way for it not to appear in the Inbox is to move it out of there with a real filter, not a ‘Smart Mailbox’. David ___ mailmate mailing list mailmate@lists.freron.com https://lists.freron.com/listinfo/mailmate
Re: [MlMt] Handling project-based e-mails
On 23 Dec 2019, at 10:55, Robert Brenstein wrote: The real inbox is not smart. It is a proper IMAP mailbox. Create a smart mailbox called for example INCOMING and set to to inbox sans exclusion folders. Move inbox down the list out of way and use Incoming instead. Ugh! That would mean, for one account at least, three "in" folders because I already have two Inboxes (due to nesting, I think). I guess I'll have to set up some kind of rule/view combination so that my other MUAs can benefit from some filtering. And I'll then have to work on convincing Benny of the advantages of the approach in Opera Mail! ;-) Happy holidays! Charlie -- Charlie Clark Kronenstr. 27a Düsseldorf D- 40217 Tel: +49-211-938-5360 Mobile: +49-178-782-6226 ___ mailmate mailing list mailmate@lists.freron.com https://lists.freron.com/listinfo/mailmate
Re: [MlMt] Handling project-based e-mails
The real inbox is not smart. It is a proper IMAP mailbox. Create a smart mailbox called for example INCOMING and set to to inbox sans exclusion folders. Move inbox down the list out of way and use Incoming instead. On 23 Dec 2019, at 9:52, Charlie Clark wrote: On 23 Dec 2019, at 0:57, Robert Brenstein wrote: Smart folders can do such exclusions easily. You just use the “not in the folder” condition on the mailboxes tab. Right, but I want this other way round. I want to exclude stuff that is in a Smart Folder from being shown in my Inbox. At the moment I don't think this is possible and am beginning to think that I should probably set up rule-based project mailboxes and add smart folders to them. It seems to me that this involves possible redundancy in setting up the rules and viewing conditions. Charlie -- Charlie Clark Kronenstr. 27a Düsseldorf D- 40217 Tel: +49-211-938-5360 Mobile: +49-178-782-6226 ___ mailmate mailing list mailmate@lists.freron.com https://lists.freron.com/listinfo/mailmate ___ mailmate mailing list mailmate@lists.freron.com https://lists.freron.com/listinfo/mailmate
Re: [MlMt] Handling project-based e-mails
On 23 Dec 2019, at 8:52, Charlie Clark wrote: Right, but I want this other way round. I think Robert Brenstein's suggestion may be part of the solution you need. I want to exclude stuff that is in a Smart Folder from being shown in my Inbox. At the moment I don't think this is possible and am beginning to think that I should probably set up rule-based project mailboxes and add smart folders to them. It seems to me that this involves possible redundancy in setting up the rules and viewing conditions. What I do, and I'm not sure it matches your use case exactly, is to hang a number of project- or category-specify smart mailboxes from my Inbox, and add an extra one, named "Uncategorized", and with a "not in any of those folders" condition (which is what Robert seemed to be suggesting). A couple of years ago, I couldn't see how to do this, mailed Benny to ask for what I thought was a new feature, and got the advice I needed. I hardly ever visit my Inbox itself, as this set of smart mailboxes gives me the triage I need. I hope this helps. Niall O'Reilly ___ mailmate mailing list mailmate@lists.freron.com https://lists.freron.com/listinfo/mailmate
Re: [MlMt] Handling project-based e-mails
On 23 Dec 2019, at 0:57, Robert Brenstein wrote: Smart folders can do such exclusions easily. You just use the “not in the folder” condition on the mailboxes tab. Right, but I want this other way round. I want to exclude stuff that is in a Smart Folder from being shown in my Inbox. At the moment I don't think this is possible and am beginning to think that I should probably set up rule-based project mailboxes and add smart folders to them. It seems to me that this involves possible redundancy in setting up the rules and viewing conditions. Charlie -- Charlie Clark Kronenstr. 27a Düsseldorf D- 40217 Tel: +49-211-938-5360 Mobile: +49-178-782-6226 ___ mailmate mailing list mailmate@lists.freron.com https://lists.freron.com/listinfo/mailmate
Re: [MlMt] Handling project-based e-mails
Smart folders can do such exclusions easily. You just use the “not in the folder” condition on the mailboxes tab. On 22 Dec 2019, at 12:04, Charlie Clark wrote: I suspect that I'm going to have to do something like this but, with a little more support from MailMate, I'd be much happier. For example, it would be really nice to have some way of easily excluding mails from mailboxes that have already been filtered. Charlie ___ mailmate mailing list mailmate@lists.freron.com https://lists.freron.com/listinfo/mailmate
Re: [MlMt] Handling project-based e-mails
On 19 Dec 2019, at 22:55, Scott wrote: Replying to list, in case other people are interested. I don't have quite the same use case as you, but, I solved a similar problem by not relying on MailMate, but, by focussing on Sieve and THEN MailMate. I use FastMail for may email, and was able to use a variety of Sieve detection rules to add my own headers, change headers, and so on. With those changed/added/whatever headers, making Smart Mailboxes in MailMate was a LOT easier. MailMate finds these headers and lets you use them for searching and Smart Mailbox creation. I did this, in part, to ensure that other email clients would also have a shot at preserving filtering of content -- MailMate is what I use most of the time, but, I also use Preside on iOS and sometimes Mail.app. Preside can also do a lot of the Smart Mailbox stuff that I like in MailMate, so, again, having the server do "tagging" based upon header manipulation really, really helped. Not quite what you want, but, may be worth pursuing. I suspect that I'm going to have to do something like this but, with a little more support from MailMate, I'd be much happier. For example, it would be really nice to have some way of easily excluding mails from mailboxes that have already been filtered. Charlie -- Charlie Clark Kronenstr. 27a Düsseldorf D- 40217 Tel: +49-211-938-5360 Mobile: +49-178-782-6226 ___ mailmate mailing list mailmate@lists.freron.com https://lists.freron.com/listinfo/mailmate
[MlMt] Handling project-based e-mails
Hi, to some extent this rehashes some of a discussion I had in October when I first started using MailMate. I have several e-mail accounts for completely different tasks and I don't use e-mail exclusively to look at my e-mail. As a result I'd like to be able to move or hide e-mail from the relevant inboxes of my accounts to dedicated folders. Now, I've been using variants of Smart Mailboxes for years, and they're one of the reasons I've started using MailMate but, I can't seem to be able set them up to work as I would like, or as I'm used to. I'm sure I'm not the only one in this position so I'm open to advice. For example, I have an open source project (openpyxl if anyone's interested) that receives e-mail from a mailing list but also bug reports, CI reports, pull requests and relevant e-mail from the working group, ie. a very heterogeneous set of mails that I would like to be able to group in folders in one folder. I've managed to create a generic folder by adding a smart mailbox and removing all criteria. I can then put my defined smart mailboxes in this folder. But I have no easy way of tagging all the relevant e-mails so that I can set an ignore flag for them in the relevant account inbox. Instead I set the same rule for each smart mailbox to tag the e-mails and I have a filter for this tag on the account inbox. This works fine but is somewhat cumbersome, certainly more so than the way I used to do this in Opera Mail, which had handy options for ignoring things like mailing lists in views. I'd like to be able to set up something similar for a customer project where I could have a general filter for the company name, smart mailboxes for individual contacts and some more smart mailboxes for system notifications (task assignments, document updates, etc.). And before I embark on the same approach I've adopted with openpyxl I think I must be missing something obvious! If there is one, and preferably only one, obvious way to do this then I'm all ears and I also think it would be an excellent addition to the documentation, which would then be a great advert for the program. One thing I know I'll probably have to do is use IMAP folders if I want to keep my inbox clean in other mail programs (currently FairMail for Android), but that's not a huge problem. Thanks for your suggestions! Preferably in the form of a how-to that we might add to the docs. Charlie -- Charlie Clark Kronenstr. 27a Düsseldorf D- 40217 Tel: +49-211-938-5360 Mobile: +49-178-782-6226 ___ mailmate mailing list mailmate@lists.freron.com https://lists.freron.com/listinfo/mailmate
