[Archivesspace_Users_Group] Many archives, one ASpace instance

[Jordon Steele]

Hi,

We have a few archival repositories in our institution's universe that are 
administratively separate. It's possible that in the future some of us will 
begin using a single instance of ASpace. I'm wondering if anyone who has 
experience building a successful partnership with multiple repositories using 
the same ASpace instance would be willing to speak with me about how you 
managed this cooperation and continue manage it. Feel free to message me 
off-list and we can set up a time to chat. Thanks!

Best,

Jordon

Jordon Steele
Hodson Curator of the University Archives
The Sheridan Libraries
Johns Hopkins University
3400 N Charles St
Baltimore, MD 21218
410-516-5493
jste...@jhu.edu

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Re: [Archivesspace_Users_Group] ARCHON sort titles not migrating

[Teitelbaum, Jesse]

I don't see a "Finding Aid Filing Title" field in my data:
[cid:image001.png@01D276F4.33835AF0]

And I did not create a user defined field for SORT TITLE at this point.  It was 
a preliminary test.  So is it safe to say a plug-in is necessary?

From: archivesspace_users_group-boun...@lyralists.lyrasis.org 
[mailto:archivesspace_users_group-boun...@lyralists.lyrasis.org] On Behalf Of 
Linda Hocking
Sent: Tuesday, January 24, 2017 5:19 PM
To: Archivesspace Users Group
Subject: Re: [Archivesspace_Users_Group] ARCHON sort titles not migrating


Not sure if this helps to know, but we had the same issue. There is a field 
called "Finding Aid Filing Title" within the Finding Aid Data which seems to 
perform the same function, but the sort titles did not migrate to it.



Linda Hocking

Litchfield Historical Society


From: 
archivesspace_users_group-boun...@lyralists.lyrasis.org
 
mailto:archivesspace_users_group-boun...@lyralists.lyrasis.org>>
 on behalf of Prom, Christopher John 
mailto:p...@illinois.edu>>
Sent: Tuesday, January 24, 2017 4:23:06 PM
To: Archivesspace Users Group
Subject: Re: [Archivesspace_Users_Group] ARCHON sort titles not migrating

Hi,

According the the specs, this should be migrating into a user defined field 
with value "Sort Title"-can you check to see if it ended up there, Jesse?  I 
don't think, however, that ASpace would sort on that field w/out a plugin.

Thanks,

Chris Prom
Univeristy of Illinois

On Jan 24, 2017, at 2:48 PM, Teitelbaum, Jesse 
mailto:jteitelb...@pabmc.net>> wrote:

We are migrating ARCHON records to  AS 1.4.2 and the collection titles are 
coming over alphabetically by title and not the "sort title."  For example, in 
ARCHON, the "Papers of John Doe" are listed under D for DOE, but when brought 
over to AS, all the collections beginning with "Papers of..." are listed under 
"P."

Does 1.5.2 fix this?  Or is a plug-in required?  Thanks.

Jesse Teitelbaum | Associate Archivist
Pennsylvania House of Representatives | Archives
469 Forum Building | Harrisburg PA 17120
Phone: 717.783.3866 | Fax: 717.772.1233
Email: jteitelb...@pabmc.net
www.house.state.pa.us/BMC/archives


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[Archivesspace_Users_Group] Ingesting lcnaf

[Bowers, Kate A.]

Searching list archives and google, I understand someone has written a plugin 
that ingests LCNAF.

Can anyone point me to documentation of what this plugin is meant to do?

If you use it, I'd appreciate any documentation you have written or reviews of 
your experiences with it?  Screenshots of agent records post-ingest would be 
extremely helpful.

Thanks!

Kate Bowers
Collections Services Archivist for Metadata, Systems, and Standards
Harvard University Archives
kate_bow...@harvard.edu
voice: (617) 998-5238
fax: (617) 495-8011
web: http://nrs.harvard.edu/urn-3:hul.eresource:archives
Twitter: @k8_bowers




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[Archivesspace_Users_Group] Can't see all repositories in manage repositories list

[Klish, Heather J]

Hi everyone,

We have two repositories on our production server - our original repository 
that we've been using for a while and one that we've just created.  When we 
click on the 'Manage Repositories' link, we only see the new repository in the 
list.

We've replicated the new repository on a test server and on that server, we can 
see both repositories in the list.  Can anyone help with why we can't see both 
repositories on our production server?

Thanks!
Heather
. . . . . . . . . . . . . . . . . . . . . . . . . . . .
Heather Klish | Systems Librarian
TTS : Library Technology Services
Tufts University
heather.kl...@tufts.edu | 617.627.5853

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Re: [Archivesspace_Users_Group] Can't see all repositories in manage repositories list

[Kottman, Miloche]

I would double-check the access/permissions.  If you are logged in as a system 
administrator then you should be able to see all the repositories.  Anyone else 
would need to have their permissions set up for each repository by having a 
system administrator open the "missing" repository and adding individual users 
to appropriate groups via the Manage Groups function.

--Miloche

Miloche Kottman
Head of Cataloging and Archival Processing
University of Kansas Libraries
Lawrence, KS 66045
mkott...@ku.edu
785-864-3916



From: archivesspace_users_group-boun...@lyralists.lyrasis.org 
[mailto:archivesspace_users_group-boun...@lyralists.lyrasis.org] On Behalf Of 
Klish, Heather J
Sent: Wednesday, January 25, 2017 10:38 AM
To: archivesspace_users_group@lyralists.lyrasis.org
Subject: [Archivesspace_Users_Group] Can't see all repositories in manage 
repositories list

Hi everyone,

We have two repositories on our production server - our original repository 
that we've been using for a while and one that we've just created.  When we 
click on the 'Manage Repositories' link, we only see the new repository in the 
list.

We've replicated the new repository on a test server and on that server, we can 
see both repositories in the list.  Can anyone help with why we can't see both 
repositories on our production server?

Thanks!
Heather
. . . . . . . . . . . . . . . . . . . . . . . . . . . .
Heather Klish | Systems Librarian
TTS : Library Technology Services
Tufts University
heather.kl...@tufts.edu | 617.627.5853

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Re: [Archivesspace_Users_Group] EAD import error - indicator mismatch

[Bria Lynn Parker]

Well, so it turns out the issue wasn't so much with my data, but that I did
not realize that deleting a resource does not also delete the top
containers created when importing a resource and associated with that
resource. So my own testing was my downfall! Thankfully this was all on a
test server, so I could easily purge all the old top containers...

Thanks all for the guidance, though!

On Tue, Jan 24, 2017 at 11:24 AM, Majewski, Steven Dennis (sdm7g) <
sd...@eservices.virginia.edu> wrote:

>
> I was getting that error on 1.5.2 migration ( see other email thread ) and
> that one turned out to be due to an erroneous duplicate  barcode assigned
> to different containers with different indicators.
>
> In the other cases, where there were trailing spaces in one of the
> barcodes, the message was a mismatch between barcode and barcode_1 — the
> inverse error of the one above: same container, different barcodes.
>
> — Steve.
>
>
>
> On Jan 24, 2017, at 11:10 AM, Bria Lynn Parker  wrote:
>
> I should add:
>
> I'm running 1.5.2, and I have checked for sneaky whitespaces within any of
> these attributes and have found none.
>
> On Tue, Jan 24, 2017 at 11:06 AM, Bria Lynn Parker  wrot
> e:
>
>> Hi all - I'm hoping someone has a tip or hint at where I'm going wrong:
>>
>> We've finished cleaning up/normalizing our EAD (including implementing
>> container attributes and the like for container management). The majority
>> are importing fine, no errors (or, at least no errors I can't find and fix,
>> like bad begin/ends). However, for some of our finding aids, I'm getting
>> the following:
>>
>> indicator_1 : Mismatch when mapping between indicator and indicator_1
>>
>> No other info about location, etc. I've about torn my hair out trying to
>> find *any* mismatch of container data - I've checked every instance's
>> dummy barcode (which is constructed in part from the id), id, and parent
>> against itself, crosschecked with the container indicator, and they all
>> match within themselves. We're importing barcodes in the label attribute,
>> which
>> works (except when it doesn't here?). The error message getting thrown is
>> from this ruby function https://github.com/archivesspa
>> ce/archivesspace/blob/5e1ca66f1f04f142f2695024efb72008250463
>> 25/backend/app/lib/aspace_json_to_managed_container_mapper.rb#L173
>>
>> Help? If someone has encountered this and figured it out, let me know -
>> I'd love some help. If you want to contact me off list, I can sent you a
>> full xml file.
>> Here's an example from my xml:
>>
>>
>>
>> 
>>   
>> Financial Records -- General -- Bound Volumes --
>> Financial Reports
>> 1905-1908
>> 1
>> 1.0
>>   
>> 
>>
>>
>>   
>> Financial Records -- General -- Bound Volumes --
>> Financial Reports
>> 1909
>> 1
>> 2.0
>>   
>> 
>>
>>
>> 
>>   
>> Financial Records -- General -- Bound Volumes --
>> Financial Reports
>> 1910-1911
>> 1
>> 3.0
>>   
>> 
>>
>> (historical background - some of our series restart box numbers at 1, and
>> the container ids reflect that, so 89.1 is the 89th box in the collection,
>> but 1st in the series. This is not causing the error as far as I can tell,
>> since other collections with same numbering style import fine)
>>
>>
>> --
>> Bria L. Parker
>> Metadata Librarian
>> 2200 McKeldin Library
>> University of Maryland
>> College Park, MD 20742-7011
>> (301) 405-9067
>> blpar...@umd.edu
>>
>
>
>
> --
> Bria L. Parker
> Metadata Librarian
> 2200 McKeldin Library
> University of Maryland
> College Park, MD 20742-7011
> (301) 405-9067
> blpar...@umd.edu
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>


-- 
Bria L. Parker
Metadata Librarian

2200 McKeldin Library

University of Maryland

College Park, MD 20742-7011

(301) 405-9067

blpar...@umd.edu
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Re: [Archivesspace_Users_Group] Ingesting lcnaf

[Christine Di Bella]

Dear Kate,

This is a plugin but comes with a standard ArchivesSpace installation and is 
described in the user manual at 
https://docs.archivesspace.org/Default.htm#AgentsImportLCNAF.htm. It is also 
described and demonstrated in the Authorities overview video at 
http://docs.archivesspace.org/screencasts/KLNwebinars/17-AuthoritiesOverview.mp4
 (it's discussed at about the 10:45 mark in the video). The ability to import 
subject headings from LCSH has been added since the instructions were last 
revised.

A few caveats: even though it's distributed with a standard ArchivesSpace, your 
system administrator has to have enabled use of this plugin for it to be 
available to you. Also, you have to have advanced data entry privileges or 
above to access it from the gear menu. You can try it out in the sandbox 
(http://sandbox.archivesspace.org - use the username admin and the password 
admin) if you don't have access locally and want to try it out.

This plugin is partially proof of concept - a demonstration of what could be 
done rather than a fully realized mechanism for importing all kinds of 
authorities. There are many other external databases that could interact with 
ArchivesSpace this way, and many ways this plugin itself could be improved, and 
I'd be very interested to hear if others have expanded on this plugin in their 
local installations.

Christine

Christine Di Bella
ArchivesSpace Program Manager
christine.dibe...@lyrasis.org
800.999.8558 x2905
678-235-2905
cdibella13 (Skype)




From: archivesspace_users_group-boun...@lyralists.lyrasis.org 
[mailto:archivesspace_users_group-boun...@lyralists.lyrasis.org] On Behalf Of 
Bowers, Kate A.
Sent: Wednesday, January 25, 2017 11:35 AM
To: Archivesspace Users Group 
Subject: [Archivesspace_Users_Group] Ingesting lcnaf

Searching list archives and google, I understand someone has written a plugin 
that ingests LCNAF.

Can anyone point me to documentation of what this plugin is meant to do?

If you use it, I'd appreciate any documentation you have written or reviews of 
your experiences with it?  Screenshots of agent records post-ingest would be 
extremely helpful.

Thanks!

Kate Bowers
Collections Services Archivist for Metadata, Systems, and Standards
Harvard University Archives
kate_bow...@harvard.edu
voice: (617) 998-5238
fax: (617) 495-8011
web: http://nrs.harvard.edu/urn-3:hul.eresource:archives
Twitter: @k8_bowers




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[Archivesspace_Users_Group] Can't add new rows in RDE with a template

[Ladd, Marcus]

This seems to be a problem that only occurred some time after the last
update so I'm not sure what has changed.

When a template is active in the Rapid Data Entry view, I am not able to
add new rows - either individually or as a batch. Without a template, I can
add rows like normal.

Has anyone else encountered this?

Thanks,
Marcus


*Marcus Ladd*
Special Collections Digital Librarian
Miami University, Oxford, OH
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