Re: [Archivesspace_Users_Group] Approximate, Inferred, Questionable - how are you using it?

2016-08-22 Thread Tang, Lydia 
Carolyn and Leilani,
Thanks for your feedback!  Since the distinction doesn’t seem to print in the 
PDF version of the finding aid, and since my institution doesn’t yet been 
implementing a public interface, one thing I am concerned about is whether 
these distinctions will actually be reflected, and what sort of capabilities 
they can open up as far as being machine-actionable.  I’d want as many things 
to be as machine-actionable as possible, but I also don’t want to be 
duplicating more work than I have to, especially if the machine-actionable 
function may not be functionable.  Does anyone in the ASpace team know?  Thanks!
Lydia
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Re: [Archivesspace_Users_Group] Approximate, Inferred, Questionable - how are you using it?

2016-08-22 Thread Dawson, Leilani 
What we’ve found helpful have been guides from the College of William and Mary 
(http://scrc.wmwikis.net/ArchivesSpace+User+Manual#x-Create%20New%20Resources-Dates-Certainty)
 and Arizona State University 
(http://www2.archivists.org/sites/all/files/asu_processing_manual.pdf, pp 17-18 
of the pdf).

Based on their guides, we’re not using ‘questionable’ at all.   We’re using 
‘inferred’ for situations where the date range can be guessed based on the 
content of the materials, and ‘approximate’ for situations where the materials 
themselves give clues about their dates.

For example, film on polyester base has to be from after 1955, and is likely to 
be from after the 1980s: in this case we would give a ‘circa’ date range in the 
Date Expression field, and mark it as ‘approximate’.   By contrast, for an 
aerial photo of a location that can be given a range of dates based on which 
buildings appear in it we would mark the ‘circa’ Date Expression as ‘inferred’. 
  For our collections, ‘inferred’ comes up much more often than ‘approximate’.

-Leilani Dawson.
- -
Leilani Dawson
Processing Archivist
Wildlife Conservation Society Library and Archives
2300 Southern Boulevard | Bronx NY 10460
ldaw...@wcs.org  |  www.wcs.org/library



From: archivesspace_users_group-boun...@lyralists.lyrasis.org 
[mailto:archivesspace_users_group-boun...@lyralists.lyrasis.org] On Behalf Of 
Runyon, Carolyn
Sent: Monday, August 22, 2016 8:49 AM
To: Archivesspace Users Group
Subject: Re: [Archivesspace_Users_Group] Approximate, Inferred, Questionable - 
how are you using it?

I’ve also wondered about how my repository might best use the Date Certainty 
options. At present, we’re simply leaving this field blank.

DACS 2.4.12 suggests using approximately or circa to indicate estimated dates, 
but inferred and questionable are not discussed. Lydia, have you received any 
replies of list? If so, would you mind sharing?

All best,
Carolyn


Carolyn Runyon
Assistant Head of Collection Services and Director of Special Collections
University of Tennessee at Chattanooga Library
615 McCallie Ave., Chattanooga, TN  37403
carolyn-run...@utc.edu<mailto:carolyn-run...@utc.edu>, (423) 425-4503
Dept. 6456, LIB 439D

On Aug 18, 2016, at 10:33 AM, Tang, Lydia 
<lta...@mail.lib.msu.edu<mailto:lta...@mail.lib.msu.edu>> wrote:

Hello everyone,
How people are interpreting and using the drop down menu within Dates for 
Approximate, Inferred, and Questionable?  It seems that those labels don’t 
print in the PDF view, and there isn’t an equivalent drop down menu in Rapid 
Data Entry, so I was just wondering on its functionality and the distinction 
between the terms.  I am still on version 1.4.2, if that makes any difference.  
Thanks for your thoughts!
Lydia
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Re: [Archivesspace_Users_Group] Approximate, Inferred, Questionable - how are you using it?

2016-08-22 Thread Runyon, Carolyn 
I’ve also wondered about how my repository might best use the Date Certainty 
options. At present, we’re simply leaving this field blank.

DACS 2.4.12 suggests using approximately or circa to indicate estimated dates, 
but inferred and questionable are not discussed. Lydia, have you received any 
replies of list? If so, would you mind sharing?

All best,
Carolyn


Carolyn Runyon
Assistant Head of Collection Services and Director of Special Collections
University of Tennessee at Chattanooga Library
615 McCallie Ave., Chattanooga, TN  37403
carolyn-run...@utc.edu, (423) 425-4503
Dept. 6456, LIB 439D

On Aug 18, 2016, at 10:33 AM, Tang, Lydia 
> wrote:

Hello everyone,
How people are interpreting and using the drop down menu within Dates for 
Approximate, Inferred, and Questionable?  It seems that those labels don’t 
print in the PDF view, and there isn’t an equivalent drop down menu in Rapid 
Data Entry, so I was just wondering on its functionality and the distinction 
between the terms.  I am still on version 1.4.2, if that makes any difference.  
Thanks for your thoughts!
Lydia
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[Archivesspace_Users_Group] Approximate, Inferred, Questionable - how are you using it?

2016-08-18 Thread Tang, Lydia 
Hello everyone,
How people are interpreting and using the drop down menu within Dates for 
Approximate, Inferred, and Questionable?  It seems that those labels don’t 
print in the PDF view, and there isn’t an equivalent drop down menu in Rapid 
Data Entry, so I was just wondering on its functionality and the distinction 
between the terms.  I am still on version 1.4.2, if that makes any difference.  
Thanks for your thoughts!
Lydia
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http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group