RE: Charge for meetings

2011-02-08 Thread Will Swain

Cheap option -  <http://repositoryhosting.com/>
http://repositoryhosting.com/

 

SVN, Git, HG and Trac support for $6 a month. Unlimited users, projects and
repos. 

 

We've been using them for around 6/7 months and not had any issues.

 

Will

 

From: Justin Scott [mailto:leviat...@darktech.org] 
Sent: 08 February 2011 02:14
To: cf-talk
Subject: Re: Charge for meetings

 

 

>> Unfuddle.com seems to be the most accessible for clients in terms of
>> friendly terminology etc.
>>
>> And I use git with it.
>
> Hey wow.  Me too :)

I'm glad this topic came up as I'm in the market for a new centralized
repository for git as well as an issue tracking system, so this looks
to be just what I'm looking for.


-Justi



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Re: Charge for meetings

2011-02-07 Thread Justin Scott

>> Unfuddle.com seems to be the most accessible for clients in terms of
>> friendly terminology etc.
>>
>> And I use git with it.
>
> Hey wow.  Me too :)

I'm glad this topic came up as I'm in the market for a new centralized
repository for git as well as an issue tracking system, so this looks
to be just what I'm looking for.


-Justi

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Re: Charge for meetings

2011-02-07 Thread Charlie Griefer

On Mon, Feb 7, 2011 at 4:33 PM, Sean Corfield  wrote:
>
> On Mon, Feb 7, 2011 at 6:15 AM, Marc Funaro  
> wrote:
>> Sean, it would be interesting to learn what source code repository + 
>> ticketing system you use.
>
> Unfuddle.com seems to be the most accessible for clients in terms of
> friendly terminology etc.
>
> And I use git with it.

Hey wow.  Me too :)

-- 
Charlie Griefer
http://charlie.griefer.com/

I have failed as much as I have succeeded. But I love my life. I love
my wife. And I wish you my kind of success.

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Re: Charge for meetings

2011-02-07 Thread Sean Corfield

On Mon, Feb 7, 2011 at 6:15 AM, Marc Funaro  wrote:
> Sean, it would be interesting to learn what source code repository + 
> ticketing system you use.

Unfuddle.com seems to be the most accessible for clients in terms of
friendly terminology etc.

And I use git with it.
-- 
Sean A Corfield -- (904) 302-SEAN
Railo Technologies, Inc. -- http://getrailo.com/
An Architect's View -- http://corfield.org/

"If you're not annoying somebody, you're not really alive."
-- Margaret Atwood

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RE: Charge for meetings

2011-02-07 Thread Jason Fisher

+1 to 15-minute increments.  As an employee, tracking at this level is 
annoying, but as an independent contractor, it's crucial.  Very easy to get 
nickel-and-dime'd to pieces, but this way you at least get compensated for 
it.



From: "Mark A. Kruger" 
Sent: Monday, February 07, 2011 9:12 AM
To: "cf-talk" 
Subject: RE: Charge for meetings

We also set a policy to charge in 15 minute increments. Any phone call is
going to incur at least 15 minute charge. That way we have substantive
discussions with customers over the phone or in meetings and avoid those 5
minute phone calls ("I had a thought..."). 




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Re: Charge for meetings

2011-02-07 Thread Marc Funaro

I've done botha, and I vote "iterative" as well.  Velocity seems to stay 
higher, and you can still make the bean counters happy by regularly discussing 
overall budget, timeline, and number/complexity of changes.  It may not work 
for all clients, but I'd definitely encourage defining and trying both methods.

Sean, it would be interesting to learn what source code repository + ticketing 
system you use.



>> You can't budget on "pay us $X an hour and we'll see where it goes."
>
>That's how a lot of agile practitioners do work tho'... very
>successfully (for both them and their clients).
>
>But I agree it doesn't work for all clients. 

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RE: Charge for meetings

2011-02-07 Thread Mark A. Kruger

We also set a policy to charge in 15 minute increments. Any phone call is
going to incur at least 15 minute charge. That way we have substantive
discussions with customers over the phone or in meetings and avoid those 5
minute phone calls ("I had a thought..."). 


-Original Message-
From: Mark Drew [mailto:mark.d...@gmail.com] 
Sent: Saturday, February 05, 2011 5:27 PM
To: cf-talk
Subject: Re: Charge for meetings


+1

Remember, if you are a consultant, you are charging for your knowledge and
experience. If you do coding that is part of it, so are meetings. 

A solicitor (or "Lawyer") charges all his time. You are also a professional
in your field. 

MD
Apologies for the brevity. Sent from my iPhone 

On 5 Feb 2011, at 23:08, Michael Firth  wrote:

> 
>> Hi All,
>> I have a question; when you guys do consulting or freelance programming,
do
>> you charge for meetings? Or do you absorb meeting time into your fees?
>> 
>> Thanks,
>> Paul 
> 
> 



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Re: Charge for meetings

2011-02-06 Thread Sean Corfield

On Sun, Feb 6, 2011 at 1:45 PM, Michael Grant  wrote:
> You can't budget on "pay us $X an hour and we'll see where it goes."

That's how a lot of agile practitioners do work tho'... very
successfully (for both them and their clients).

But I agree it doesn't work for all clients.
-- 
Sean A Corfield -- (904) 302-SEAN
Railo Technologies, Inc. -- http://getrailo.com/
An Architect's View -- http://corfield.org/

"If you're not annoying somebody, you're not really alive."
-- Margaret Atwood

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Re: Charge for meetings

2011-02-06 Thread Sean Corfield

On Sun, Feb 6, 2011 at 1:31 PM, Michael Grant  wrote:
>> That sounds suspiciously like Big Design Up Front which is a practice
> I think you've jumped to some conclusions. I never said anything about fixed
> costs.

BDUF != fixed cost. Sorry if you incorrectly inferred that I was equating them.

I generally offer a fixed range on the initial requirements phase and
once that's complete I generally offer a (wider) fixed range on the
design phase - because those are usually easy to estimate. Then I
switch to T&M for phased implementation since I encourage clients to
change their mind during implementation. The iterations provide
transparency, showing how many features they get for a given dollar
spend, based on estimated complexity.

> Ultimately your mileage may vary. I'm simply giving my advice based on my
> experience. I'm not trying to get anyone to drink any kool-aid.

Likewise. Your approach clearly works for you. My approach works for
me. Some clients won't accept anything other than a completely fixed
bid - and I just move on to other clients who are comfortable with an
iterative approach. I've had some clients change their mind repeatedly
on a feature, often weeks apart, going back and forth between two
completely different implementations. I don't discourage that as it
allows them to explore what works best for their business - and they
can't know that until they've tried both approaches.

One thing that I find really helps transparency is using a hosted
source code repository with integrated ticket system. That way it's
easy to generate reports showing the velocity of the project as well
as reports showing how much the client is adding to the backlog. The
latter acts like your Scope Change Requests but allows the client much
more freedom to prioritize as well as allowing me to collaborate more
easily, drilling into tickets and breaking them up into smaller child
tickets if appropriate - since everything stays on the table until it
becomes part of an iteration.
-- 
Sean A Corfield -- (904) 302-SEAN
Railo Technologies, Inc. -- http://getrailo.com/
An Architect's View -- http://corfield.org/

"If you're not annoying somebody, you're not really alive."
-- Margaret Atwood

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Re: Charge for meetings

2011-02-06 Thread Michael Grant

>
> The iterative approach embraces change rather than 'punishing' the client
> for wanting change.


I wanted to reply to this separately because I feel that my other reply was
about a disagreement on approach, whereas this single statement to me is
just lipstick on the pig. It's the same bloody thing. You can gussy it up
anyway you want but the fact of the matter is the end result is identical:
The client paying for what they want. The only difference is that you don't
define what you're going to do ahead of time.

It seems like you've gotten to a point in your career where you've
established enough of a personal rep that you can behave a bit like an
artist. And that's great. However you are giving someone who,
I'm assuming is fairly new to the game, advice that isn't very applicable to
most real world clients. Or ones that I've had to deal with anyway. Bean
counters are skeptical as hell of the iterative approach because it doesn't
work into their budgets very well. You can't budget on "pay us $X an hour
and we'll see where it goes."


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Re: Charge for meetings

2011-02-06 Thread Michael Grant

>
> That sounds suspiciously like Big Design Up Front which is a practice
>
I abandoned a long time ago...
>

I think you've jumped to some conclusions. I never said anything about fixed
costs. I said defining the scope of the project and making the client pay
for deviations from it. I didn't say give a client a solid number and
then nickel and dime them. I think you've got some "Big Business" axe to
grind that's causing you to read something into my post that frankly isn't
there. I'm not talking about fixing costs. I'm talking about managing a
clients expectations and staying on budget.

Look, it sounds like you've structured your business around the idea that
you don't have to give estimates. And that's great. From the sounds of it
your clients are willing to pay while you organically come across the scope
of a project through multiple discovery phases. That sounds fantastic. And
if that approach works for you then by all means carry on good sir because
it sounds ideal. Sadly, the clients I've worked with generally have to
report to a bean counter. They want to know, within reason, what a project
is going to cost, what's involved and when it's going to be completed. They
won't accept paying for multiple discovery phases. In their eyes this isn't
the arts or the sciences. They have a need, a budget and a deadline. In
those circumstances my approach works for me.

Ultimately your mileage may vary. I'm simply giving my advice based on my
experience. I'm not trying to get anyone to drink any kool-aid.


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RE: Charge for meetings

2011-02-06 Thread Eric Roberts

I treat meeting as work.  If you are a permanent employee, you get paid for
the time you are in meeting...

-Original Message-
From: Cameron Childress [mailto:camer...@gmail.com] 
Sent: Sunday, February 06, 2011 10:43 
To: cf-talk
Subject: Re: Charge for meetings


On Sat, Feb 5, 2011 at 5:05 PM, Paul Alkema 
wrote:
> I have a question; when you guys do consulting or freelance 
> programming, do you charge for meetings? Or do you absorb meeting time
into your fees?

You should definitely charge for your time.  How you charge for it can vary.
You can track it per hour and charge per hour, or if it's a flat fee project
you can roll it up into the overall cost.  Like anything in a flat fee
project though, the scope must be very narrowly defined or it an run away
from you.  This includes meetings.

If you roll it into a flat fee project, I would describe the meetings in
whatever scope or work or statement of work document you produce.
Describe how many are included, how long you expect them to be, and what
location they should be (your office or theirs).

Basically, treat it just like you would a software requirement in the scope
of a software project and react to meeting requests accordingly.

-Cameron

...



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Re: Charge for meetings

2011-02-06 Thread Sean Corfield

On Sun, Feb 6, 2011 at 12:17 PM, Michael Grant  wrote:
> This could easily be a topic unto itself. It's very important before you
> begin a project to have a scope document. I call it a PDG (project
> development guideline) but you can call it whatever. The most important role
> of the PDG is to clearly define the scope and detail of the project. Leave
> no stone unturned and then have the client sign off on it before you begin
> any work. It can be tedious but it's benefits far, far outweigh the tedium.

That sounds suspiciously like Big Design Up Front which is a practice
I abandoned a long time ago...

A client never knows their entire set of requirements. It's
unreasonable to think they do.

I generally take a phased approach. I don't charge for the initial
discovery meeting but out of that meeting I propose a phase to dig
into the project requirements and produce a document outlining the
basic constraints of the project - and I charge for that - followed by
at least two phases to dig into design and implementation. But none of
those are fixed cost. I simply don't do fixed cost projects (unless
they're mind-numbingly simple).

The design phase is intended to get the client some sort of site
skeleton that they can click around in - and a document specifying a
technical approach for implementation (frameworks, databases, overall
architecture, selection of 3rd party integration / tools).

Implementation is always T&M (per hour) and provides iterations that
deliver incremental functionality.

That way, the client is getting a continuous stream of value but they
can also walk away at any milestone and decide to go with another
vendor - armed with documentation and working code.

> The beauty of the PDG is that it actually becomes easier to
> get a client to pay for changes because they've already signed off on the
> project scope. Then you create a Scope Change Request document when they
> want changes.

The iterative approach embraces change rather than 'punishing' the
client for wanting change. Each iteration has an agreed set of
functionality to be implementation and the client can, at any time,
de-prioritize any item to swap in any higher-priority feature they've
just thought up. Clients like this because they feel they can explore
options and they aren't locked into some pre-agreed document that
represents what (they thought) their business needed at some point in
the past.

Michael's approach is a very traditional waterfall style process and a
lot of people like that. My approach is more in line with Agile
methodologies which have become a lot more prevalent in recent years.
-- 
Sean A Corfield -- (904) 302-SEAN
Railo Technologies, Inc. -- http://getrailo.com/
An Architect's View -- http://corfield.org/

"If you're not annoying somebody, you're not really alive."
-- Margaret Atwood

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Re: Charge for meetings

2011-02-06 Thread Michael Grant

So shall we assume then Michael that you were just having a laugh with your
"goodbye cruel world" post in the 300 dpi thread?

On Sat, Feb 5, 2011 at 6:08 PM, Michael Firth  wrote:

>
> >Hi All,
> >I have a question; when you guys do consulting or freelance programming,
> do
> >you charge for meetings? Or do you absorb meeting time into your fees?
> >
> >Thanks,
> >Paul
>
> 

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Re: Charge for meetings

2011-02-06 Thread Michael Grant

>
> >  the scope must be very narrowly defined or it an run away from you.


This could easily be a topic unto itself. It's very important before you
begin a project to have a scope document. I call it a PDG (project
development guideline) but you can call it whatever. The most important role
of the PDG is to clearly define the scope and detail of the project. Leave
no stone unturned and then have the client sign off on it before you begin
any work. It can be tedious but it's benefits far, far outweigh the tedium.
In my PDG's I include the following: Define all major functional aspects of
the project with a brief description of how these requirements will be
met. Delivery Date(s). Purpose, Rationale, Mechanics, Key Messages,
Dependencies, Format, Reference Materials and finally Tone & Voice of
project. Like I said, it may seem tedious but your clients will appreciate
your thoroughness and have a clear understanding of what they are getting
for their money. The beauty of the PDG is that it actually becomes easier to
get a client to pay for changes because they've already signed off on the
project scope. Then you create a Scope Change Request document when they
want changes. The client signs off on that too. Rinse and repeat. In the end
everyone is happier. You know if you've missed anything that's within scope
and your client knows what they are paying for. And they don't argue as much
when they have to pay for out of scope changes.

Sorry for the O.T. but I thought it might be poignant.


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Re: Charge for meetings

2011-02-06 Thread Cameron Childress

On Sat, Feb 5, 2011 at 5:05 PM, Paul Alkema  wrote:
> I have a question; when you guys do consulting or freelance programming, do
> you charge for meetings? Or do you absorb meeting time into your fees?

You should definitely charge for your time.  How you charge for it can
vary.  You can track it per hour and charge per hour, or if it's a
flat fee project you can roll it up into the overall cost.  Like
anything in a flat fee project though, the scope must be very narrowly
defined or it an run away from you.  This includes meetings.

If you roll it into a flat fee project, I would describe the meetings
in whatever scope or work or statement of work document you produce.
Describe how many are included, how long you expect them to be, and
what location they should be (your office or theirs).

Basically, treat it just like you would a software requirement in the
scope of a software project and react to meeting requests accordingly.

-Cameron

...

~|
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Re: Charge for meetings

2011-02-05 Thread wattw...@telarushq.com

I charge for meeting and drive time, past the initial sell.  I then charge 
extra for in person meetings, so clients don't have me driving all over for 
something that can handkerchief over email or phone. 

Sent from my HTC on the Now Network from Sprint!

- Reply message -
From: "Michael Firth" 
Date: Sat, Feb 5, 2011 16:08
Subject: Charge for meetings
To: "cf-talk" 


>Hi All,
>I have a question; when you guys do consulting or freelance programming, do
>you charge for meetings? Or do you absorb meeting time into your fees?
>
>Thanks,
>Paul 



~|
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Re: Charge for meetings

2011-02-05 Thread Mark Drew

+1

Remember, if you are a consultant, you are charging for your knowledge and 
experience. If you do coding that is part of it, so are meetings. 

A solicitor (or "Lawyer") charges all his time. You are also a professional in 
your field. 

MD
Apologies for the brevity. Sent from my iPhone 

On 5 Feb 2011, at 23:08, Michael Firth  wrote:

> 
>> Hi All,
>> I have a question; when you guys do consulting or freelance programming, do
>> you charge for meetings? Or do you absorb meeting time into your fees?
>> 
>> Thanks,
>> Paul 
> 
> 

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Re: Charge for meetings

2011-02-05 Thread Michael Firth

>Hi All,
>I have a question; when you guys do consulting or freelance programming, do
>you charge for meetings? Or do you absorb meeting time into your fees?
>
>Thanks,
>Paul 

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Re: Charge for meetings

2011-02-05 Thread Jason Durham

I agree with Brian Cane.

Jason Durham


On Sat, Feb 5, 2011 at 4:37 PM, Brian Cain  wrote:

>
> I follow the same basic rule. No charge on the initial consult, but hourly
> after that. It helps force the client to prepare and think through why they
> really want.
>
> Sent from my iPhone
>
> On Feb 5, 2011, at 4:19 PM, Phillip Vector 
> wrote:
>
> >
> > I charge per hour. If you want to have a meeting for that time, I
> > charge for it. Talk away. :)
> >
> > Now, the initial meeting, I tend not to charge for. But those I like
> > to keep short and focused.
> >
> > On Sat, Feb 5, 2011 at 2:05 PM, Paul Alkema 
> wrote:
> >>
> >> Hi All,
> >> I have a question; when you guys do consulting or freelance programming,
> do
> >> you charge for meetings? Or do you absorb meeting time into your fees?
> >>
> >> Thanks,
> >> Paul
> >>
> >>
> >>
> >
> >
>
> 

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Re: Charge for meetings

2011-02-05 Thread Jason Fisher

Completely agree.  Once into a project, all the project time is client 
time; bill accordingly.



On 2/5/2011 5:37 PM, Brian Cain wrote:
> I follow the same basic rule. No charge on the initial consult, but hourly 
> after that. It helps force the client to prepare and think through why they 
> really want.
>
> Sent from my iPhone
>
> On Feb 5, 2011, at 4:19 PM, Phillip Vector  wrote:
>
>> I charge per hour. If you want to have a meeting for that time, I
>> charge for it. Talk away. :)
>>
>> Now, the initial meeting, I tend not to charge for. But those I like
>> to keep short and focused.
>>
>> On Sat, Feb 5, 2011 at 2:05 PM, Paul Alkema  
>> wrote:
>>> Hi All,
>>> I have a question; when you guys do consulting or freelance programming, do
>>> you charge for meetings? Or do you absorb meeting time into your fees?
>>>
>>> Thanks,
>>> Paul
>>>
>>>
>>>
>>
> 

~|
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Re: Charge for meetings

2011-02-05 Thread Brian Cain

I follow the same basic rule. No charge on the initial consult, but hourly 
after that. It helps force the client to prepare and think through why they 
really want. 

Sent from my iPhone

On Feb 5, 2011, at 4:19 PM, Phillip Vector  wrote:

> 
> I charge per hour. If you want to have a meeting for that time, I
> charge for it. Talk away. :)
> 
> Now, the initial meeting, I tend not to charge for. But those I like
> to keep short and focused.
> 
> On Sat, Feb 5, 2011 at 2:05 PM, Paul Alkema  
> wrote:
>> 
>> Hi All,
>> I have a question; when you guys do consulting or freelance programming, do
>> you charge for meetings? Or do you absorb meeting time into your fees?
>> 
>> Thanks,
>> Paul
>> 
>> 
>> 
> 
> 

~|
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Re: Charge for meetings

2011-02-05 Thread Maureen

Absolutely.  Otherwise, the client will use a ton of your time picking
your brain and discussing changes.  Just make sure they know in
advance that you will be charging.

On Sat, Feb 5, 2011 at 2:05 PM, Paul Alkema  wrote:
>
> Hi All,
> I have a question; when you guys do consulting or freelance programming, do
> you charge for meetings? Or do you absorb meeting time into your fees?
>
> Thanks,
> Paul

~|
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Re: Charge for meetings

2011-02-05 Thread Phillip Vector

I charge per hour. If you want to have a meeting for that time, I
charge for it. Talk away. :)

Now, the initial meeting, I tend not to charge for. But those I like
to keep short and focused.

On Sat, Feb 5, 2011 at 2:05 PM, Paul Alkema  wrote:
>
> Hi All,
> I have a question; when you guys do consulting or freelance programming, do
> you charge for meetings? Or do you absorb meeting time into your fees?
>
> Thanks,
> Paul
>
>
> 

~|
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Charge for meetings

2011-02-05 Thread Paul Alkema

Hi All,
I have a question; when you guys do consulting or freelance programming, do
you charge for meetings? Or do you absorb meeting time into your fees?

Thanks,
Paul


~|
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