server-based storage/Outlook questions
As I'm moving my company from PST files to server-based storage, two questions have come across my mind. 1) Now that we can actually use cool features like folder-sharing, is it possible to actually open another user's sub-Contacts folder (or any subfolder for that matter)? It seems that you can set permissions for any folder, including subfolders of the main Contacts folder, but when you click File--Open--Other User's Folder, you can only select the Calendar, Contacts, Inbox, Journal, Notes, and Tasks folders. What about Sent Items or Deleted Items or any of the other folders? Is it possible to open them too? I have one user who wants the receptionist to be able to open several sub-contacts folders to modify/add more contacts and another one who needs to open her manager's Sent Items folder. 2) I have the main Recipients container on Exchange 5.5 SP4 along with five subcontainers. When we download the offline address book for the Outlook 2000 clients, it only lets me download the main recipients container, not the subcontainers. I have a subcontainer for Contractors, Customer Recipients, Distribution Lists, etc. How can I download the complete GAL for offline use? Thanks, Allen List Charter and FAQ at: http://www.sunbelt-software.com/exchange_list_charter.htm
RE: server-based storage/Outlook questions
1) Yes. You can add the entire mailbox as a secondary store, then set permissions so that folder by folder access is restricted. 2) defer to others -Original Message- From: Allen Crawford [mailto:[EMAIL PROTECTED]] Sent: Thursday, June 27, 2002 14:05 To: MS-Exchange Admin Issues Subject: server-based storage/Outlook questions As I'm moving my company from PST files to server-based storage, two questions have come across my mind. 1) Now that we can actually use cool features like folder-sharing, is it possible to actually open another user's sub-Contacts folder (or any subfolder for that matter)? It seems that you can set permissions for any folder, including subfolders of the main Contacts folder, but when you click File--Open--Other User's Folder, you can only select the Calendar, Contacts, Inbox, Journal, Notes, and Tasks folders. What about Sent Items or Deleted Items or any of the other folders? Is it possible to open them too? I have one user who wants the receptionist to be able to open several sub-contacts folders to modify/add more contacts and another one who needs to open her manager's Sent Items folder. 2) I have the main Recipients container on Exchange 5.5 SP4 along with five subcontainers. When we download the offline address book for the Outlook 2000 clients, it only lets me download the main recipients container, not the subcontainers. I have a subcontainer for Contractors, Customer Recipients, Distribution Lists, etc. How can I download the complete GAL for offline use? Thanks, Allen List Charter and FAQ at: http://www.sunbelt-software.com/exchange_list_charter.htm List Charter and FAQ at: http://www.sunbelt-software.com/exchange_list_charter.htm
RE: server-based storage/Outlook questions
From what I have seen the best way to accomplish this is to grant reviewer rights at the mailbox (Outlook Today) level. Then grant access to whatever folders you need under that. Finally, set Outlook to open this mailbox in addition to the primary user mailbox. This will grant them the ability to view the folders under mailbox and get to any data that you have given them rights to. (Hope that made sense, if you have questions, let me know.) Peter Dahl. -Original Message- From: Allen Crawford [mailto:[EMAIL PROTECTED]] Sent: Thursday, June 27, 2002 5:05 PM To: MS-Exchange Admin Issues Subject: server-based storage/Outlook questions As I'm moving my company from PST files to server-based storage, two questions have come across my mind. 1) Now that we can actually use cool features like folder-sharing, is it possible to actually open another user's sub-Contacts folder (or any subfolder for that matter)? It seems that you can set permissions for any folder, including subfolders of the main Contacts folder, but when you click File--Open--Other User's Folder, you can only select the Calendar, Contacts, Inbox, Journal, Notes, and Tasks folders. What about Sent Items or Deleted Items or any of the other folders? Is it possible to open them too? I have one user who wants the receptionist to be able to open several sub-contacts folders to modify/add more contacts and another one who needs to open her manager's Sent Items folder. 2) I have the main Recipients container on Exchange 5.5 SP4 along with five subcontainers. When we download the offline address book for the Outlook 2000 clients, it only lets me download the main recipients container, not the subcontainers. I have a subcontainer for Contractors, Customer Recipients, Distribution Lists, etc. How can I download the complete GAL for offline use? Thanks, Allen List Charter and FAQ at: http://www.sunbelt-software.com/exchange_list_charter.htm This communication is confidential and may be legally privileged. If you are not the intended recipient, (i) please do not read or disclose to others, (ii) please notify the sender by reply mail, and (iii) please delete this communication from your system. Failure to follow this process may be unlawful. Thank you for your cooperation. List Charter and FAQ at: http://www.sunbelt-software.com/exchange_list_charter.htm
RE: server-based storage/Outlook questions
Cool, that should work. It would be nice if it worked the other way though... I didn't realize you could assign permissions at the Outlook Today level, but I got it now. I think just making the folder visible is enough to make it work, but haven't tested it yet. -Original Message- From: Dahl, Peter [mailto:[EMAIL PROTECTED]] Sent: Thursday, June 27, 2002 4:19 PM To: MS-Exchange Admin Issues Subject:RE: server-based storage/Outlook questions From what I have seen the best way to accomplish this is to grant reviewer rights at the mailbox (Outlook Today) level. Then grant access to whatever folders you need under that. Finally, set Outlook to open this mailbox in addition to the primary user mailbox. This will grant them the ability to view the folders under mailbox and get to any data that you have given them rights to. (Hope that made sense, if you have questions, let me know.) Peter Dahl. -Original Message- From: Allen Crawford [mailto:[EMAIL PROTECTED]] Sent: Thursday, June 27, 2002 5:05 PM To: MS-Exchange Admin Issues Subject: server-based storage/Outlook questions As I'm moving my company from PST files to server-based storage, two questions have come across my mind. 1) Now that we can actually use cool features like folder-sharing, is it possible to actually open another user's sub-Contacts folder (or any subfolder for that matter)? It seems that you can set permissions for any folder, including subfolders of the main Contacts folder, but when you click File--Open--Other User's Folder, you can only select the Calendar, Contacts, Inbox, Journal, Notes, and Tasks folders. What about Sent Items or Deleted Items or any of the other folders? Is it possible to open them too? I have one user who wants the receptionist to be able to open several sub-contacts folders to modify/add more contacts and another one who needs to open her manager's Sent Items folder. 2) I have the main Recipients container on Exchange 5.5 SP4 along with five subcontainers. When we download the offline address book for the Outlook 2000 clients, it only lets me download the main recipients container, not the subcontainers. I have a subcontainer for Contractors, Customer Recipients, Distribution Lists, etc. How can I download the complete GAL for offline use? Thanks, Allen List Charter and FAQ at: http://www.sunbelt-software.com/exchange_list_charter.htm This communication is confidential and may be legally privileged. If you are not the intended recipient, (i) please do not read or disclose to others, (ii) please notify the sender by reply mail, and (iii) please delete this communication from your system. Failure to follow this process may be unlawful. Thank you for your cooperation. List Charter and FAQ at: http://www.sunbelt-software.com/exchange_list_charter.htm List Charter and FAQ at: http://www.sunbelt-software.com/exchange_list_charter.htm
RE: server-based storage/Outlook questions
Giving Reviewer permission at the top of the mailbox (Outlook Today) allows you to add the secondary mailbox to your current Outlook Profile, so in the Folder List you'll see your mailbox the secondary mailbox, in alphabetical order. You also need to grant permissions like this (at Outlook Today) if you want to drag a shortcut to a person's inbox or other folder, to your desktop. This is because you need permission to the root of the mailbox to expand the folders. You need to explicitly give permission to any mailbox component you want visible, so if you give someone reviewer permission to Outlook Today, they still won't be able to view a calendar, inbox, tasks... unless you give them permission to those individual items (can also be done with delegates tab in Outlook-Tools-Options-Delegates For Admin Assistants we usually give reviewer at the mailbox root calendar (more if mailbox owner requests) Cool, that should work. It would be nice if it worked the other way though... I didn't realize you could assign permissions at the Outlook Today level, but I got it now. I think just making the folder visible is enough to make it work, but haven't tested it yet. -Original Message- From: Dahl, Peter [mailto:[EMAIL PROTECTED]] Sent: Thursday, June 27, 2002 4:19 PM To: MS-Exchange Admin Issues Subject: RE: server-based storage/Outlook questions From what I have seen the best way to accomplish this is to grant reviewer rights at the mailbox (Outlook Today) level. Then grant access to whatever folders you need under that. Finally, set Outlook to open this mailbox in addition to the primary user mailbox. This will grant them the ability to view the folders under mailbox and get to any data that you have given them rights to. (Hope that made sense, if you have questions, let me know.) Peter Dahl. -Original Message- From: Allen Crawford [mailto:[EMAIL PROTECTED]] Sent: Thursday, June 27, 2002 5:05 PM To: MS-Exchange Admin Issues Subject: server-based storage/Outlook questions As I'm moving my company from PST files to server-based storage, two questions have come across my mind. 1)Now that we can actually use cool features like folder-sharing, is it possible to actually open another user's sub-Contacts folder (or any subfolder for that matter)? It seems that you can set permissions for any folder, including subfolders of the main Contacts folder, but when you click File--Open--Other User's Folder, you can only select the Calendar, Contacts, Inbox, Journal, Notes, and Tasks folders. What about Sent Items or Deleted Items or any of the other folders? Is it possible to open them too? I have one user who wants the receptionist to be able to open several sub-contacts folders to modify/add more contacts and another one who needs to open her manager's Sent Items folder. 2)I have the main Recipients container on Exchange 5.5 SP4 along with five subcontainers. When we download the offline address book for the Outlook 2000 clients, it only lets me download the main recipients container, not the subcontainers. I have a subcontainer for Contractors, Customer Recipients, Distribution Lists, etc. How can I download the complete GAL for offline use? Thanks, Allen List Charter and FAQ at: http://www.sunbelt-software.com/exchange_list_charter.htm This communication is confidential and may be legally privileged. If you are not the intended recipient, (i) please do not read or disclose to others, (ii) please notify the sender by reply mail, and (iii) please delete this communication from your system. Failure to follow this process may be unlawful. Thank you for your cooperation. List Charter and FAQ at: http://www.sunbelt-software.com/exchange_list_charter.htm List Charter and FAQ at: http://www.sunbelt-software.com/exchange_list_charter.htm
