Memberships needing renewal (2018-2)

2018-02-15 Thread GNOME Foundation Membership Committee 

Hi,

as per point 1.3 of [1], here it comes a list of members in need of a
renew in case they didn't receive their individual e-mail:

First name Last name, (Last renewed on)

Ali Jawad, 2016-02-18
Juan A. Suárez Romero, 2016-02-16
Thomas Haller, 2016-02-18


The Renewal form can be found at [2].

Cheers,
   GNOME Membership and Elections Committee

[1] https://mail.gnome.org/archives/foundation-list/2011-November/msg0.html
[2] http://www.gnome.org/foundation/membership/apply/

___
foundation-list mailing list
foundation-list@gnome.org
https://mail.gnome.org/mailman/listinfo/foundation-list

Seeking keynote speaker ideas for GUADEC

2018-02-15 Thread Ekaterina Gerasimova 
Hi all,

we are currently looking for keynote ideas for GUADEC. If you have a
suggestion for an interesting speaker, please feel free to add them to
https://wiki.gnome.org/GUADEC/2018/Talks/Keynotes


You can browse last year's ideas for inspiration at
https://wiki.gnome.org/GUADEC/2017/Ideas

If you are not a trusted editor on the wiki, please feel free to ping
me and I can add you to the group.


Kat
___
foundation-list mailing list
foundation-list@gnome.org
https://mail.gnome.org/mailman/listinfo/foundation-list

Minutes of the Foundation Board, 6th February

2018-02-15 Thread Allan Day 
= Foundation Board Minutes for Tue, February 6th 2018, 18:00 UTC =

Next meeting date Tue, February 13th 2018, 18:00 UTC

== Attending ==

 * Alexandre Franke
 * Allan Day
 * Didier Roche
 * Carlos Soriano
 * Nuritzi Sanchez
 * Neil McGovern
 * Rosanna Yuen

== Regrets ==

 * Meg Ford
 * Cosimo Cecchi

== Missing ==


== Agenda ==

 * Raising internship stipends to 7000$
 * Membership committee call update
 * Report from Adboard meeting at FOSDEM
 * Kat's request for funds for Travel Box
 * Review ongoing items

== Minutes ==

 * Raising internship stipends to $7000
  * Previous agreement was on $6500
  * Google Summer of code can go up to $6600
  * Current total budget from the privacy campaign is $2
  * Outreachy does $5500 + $500 travel stipend, although they don’t
have a travel committee
   * also $500 administrative fee, so total cost $6500
  * We are targetting a fall internship
  * ACTION: Carlos to take everything into account and come up with a
new proposal

 * Membership committee call update
  * Notes from the call at https://etherpad.gnome.org/p/MembershipCommitteeCall
  * Emeritus member's list is available at
https://wiki.gnome.org/MembershipCommittee/EmeritusMembers#List_of_Emeritus_Members
  * VOTE: approve Emeritus status as a class of Foundation member with
no voting rights under section 6.2 of the constitution
   * +1 unanimous.
  * ACTION: Carlos to notify committee of approval and ask them to
update the wiki
  * Calls with other committees still to be arranged - travel, sponsorship

 * Report from Adboard meeting at FOSDEM
  * Attending Foundation representatives were Neil McGovern, Carlos
Soriano, Didier Roche and Alexandre Franke
  * Attending adboard members were Canonical, SUSE, FSF, PIA and TDF
  * Positive atmosphere, constructive discussions about shared issues
  * ACTION: Neil to send a summary to adboard list
  * ACTION: Neil to extract action items and conversation starters for
the adboard list

 * Kat's request for funds for Travel Box
  * Shipping falls into marketing budget, the request should be
redirected to the marketing budget holder
  * Hardware request is above the threshold for the budget holder,
should go through them and be pushed to the ED
  * ACTION: Alexandre to get back to Kat and indicate the process

== Ongoing ==

'''This section includes items which have seen an update in the last
30 days. Format is "-MM-DD, action|discussion|abstract" for this
and subsequent minutes sections'''

 * LAS update and budget request
  * A bid for Denver has been put together
  * They want to book the venue as soon as possible
  * We didn’t get any information before the meeting and we would like
some time to get through it
  * Vote will happen on the list.
  * 2018-01-09 Sri joins the call
   * 
https://mail.gnome.org/mailman/private/board-list/2018-January/msg00038.html
(with slides)
  * 2018-01-23
   * ACTION: Carlos to email the LAS team with a summary of the
board's thoughts on the latest proposal, and to ask the team to send
us a fresh proposal to decide on

 * GNOME Maps and Amisha's email
  * The Mapbox service is going to run out at the end of the year
  * Meg spoke to some of the Maps developers about this the last time
it was an issue. Available options back then:
   1. Get another coupon for free access
   2. Pay, but with a discounted rate
   3. Run our own tile server
  * We probably need a short-term solution before the coupon runs out,
and we don't have long
  * We think that the current coupon was organised directly between
the Maps developers and Mapbox - the Foundation Board probably wasn't
involved
  * Neil backs a short-term solution by renewing the coupon; then need
to calculate how much capacity we're using and what it would cost
  * ACTION: Meg to speak to the Maps developers about renewing the
coupon and calculating the long-term cost
  * 2017-12-19
   * We got a cost estimate and they are willing to give us a
discount, we need to tell them how much we’d be able to pay
   * They are willing to extend the free coupon temporarily
   * We need to explore options
* Client-side rendering + our own vector server should be the preferred one
   * ACTION: Meg to discuss with the Maps team
  * 2018-01-23
   * Meg had a meeting with their team last week, and proposed work on
client-side rendering
* That would not actually help the problem of many downloads
* What may help is working on client-side caching to reduce the
number of requests instead
* Another option could be to also write and maintain our own caching server
* Ideally we'd love to formulate a longer-term plan with the team
   * ACTION: Meg to ask the Maps team about what kind of resources
we'd need to build a caching server on GNOME's side, and if client
side caching with pre-made data packs could work as well.
   * ACTION: Neil to ask Mapbox if they can put a cap on the number of
requests on their side
   * ACTION: Neil to ask advisory board members if there's anything

Reagarding current board meeting minutes

2018-02-15 Thread Oliver Propst 
Yeah as a foundation member it feels great to see them published, thanks.

*hope the board manage to keep up with the pace (mostly at least) going
forward. again thanks.
-- 
-mvh Oliver Propst
___
foundation-list mailing list
foundation-list@gnome.org
https://mail.gnome.org/mailman/listinfo/foundation-list

Minutes of the Foundation Board, 30th January

2018-02-15 Thread Allan Day 
= Foundation Board Minutes for Tue, January 30th 2018, 18:00 UTC =

Next meeting date Tue, February 6th 2018, 18:00 UTC

== Attending ==

 * Allan Day
 * Alexandre Franke
 * Nuritzi Sanchez
 * Didier Roche
 * Carlos Soriano
 * Cosimo Cecchi
 * Rosanna Yuen
 * Neil McGovern

== Regrets ==

 * Meg Ford

== Missing ==


== Agenda ==

 * Welcome to Didier
 * Conference spending policy updates (see ongoing agenda item and
mailing list proposal) (Allan)
 * Review ongoing items

== Postponed ==

 * Membership committee call update
 * Role of the Executive Director and Director of Operations with
regards to the Board
 * Report from Adboard meeting at FOSDEM (Neil)

== Minutes ==

 * Welcome to Didier
  * Nuritzi has a draft announcement
  * Allan will help her get it out tomorrow

 * Conference spending policy updates (see ongoing agenda item and
mailing list proposal)
  * Allan proposed updates on the list
  * VOTE: accept the proposed changes
* Unanimous +1, vote PASSED.
  * ACTION: Allan to update the wiki page and announce to foundation-list

 * Adboard meeting
  * All booked
  * Slides are coming together

== Ongoing ==

'''This section includes items which have seen an update in the last
30 days. Format is "-MM-DD, action|discussion|abstract" for this
and subsequent minutes sections'''

 * LAS update and budget request
  * A bid for Denver has been put together
  * They want to book the venue as soon as possible
  * We didn’t get any information before the meeting and we would like
some time to get through it
  * Vote will happen on the list.
  * 2018-01-09 Sri joins the call
   * 
https://mail.gnome.org/mailman/private/board-list/2018-January/msg00038.html
(with slides)
  * 2018-01-23
   * ACTION: Carlos to email the LAS team with a summary of the
board's thoughts on the latest proposal, and to ask the team to send
us a fresh proposal to decide on

 * GNOME Maps and Amisha's email
  * The Mapbox service is going to run out at the end of the year
  * Meg spoke to some of the Maps developers about this the last time
it was an issue. Available options back then:
   1. Get another coupon for free access
   2. Pay, but with a discounted rate
   3. Run our own tile server
  * We probably need a short-term solution before the coupon runs out,
and we don't have long
  * We think that the current coupon was organised directly between
the Maps developers and Mapbox - the Foundation Board probably wasn't
involved
  * Neil backs a short-term solution by renewing the coupon; then need
to calculate how much capacity we're using and what it would cost
  * ACTION: Meg to speak to the Maps developers about renewing the
coupon and calculating the long-term cost
  * 2017-12-19
   * We got a cost estimate and they are willing to give us a
discount, we need to tell them how much we’d be able to pay
   * They are willing to extend the free coupon temporarily
   * We need to explore options
* Client-side rendering + our own vector server should be the preferred one
   * ACTION: Meg to discuss with the Maps team
  * 2018-01-23
   * Meg had a meeting with their team last week, and proposed work on
client-side rendering
* That would not actually help the problem of many downloads
* What may help is working on client-side caching to reduce the
number of requests instead
* Another option could be to also write and maintain our own caching server
* Ideally we'd love to formulate a longer-term plan with the team
   * ACTION: Meg to ask the Maps team about what kind of resources
we'd need to build a caching server on GNOME's side, and if client
side caching with pre-made data packs could work as well.
   * ACTION: Neil to ask Mapbox if they can put a cap on the number of
requests on their side
   * ACTION: Neil to ask advisory board members if there's anything
that they can help with (money or developers)
   * 2018-01-30: They can cap the requests and voucher the rest if we need.

 * Events code of conduct arrangements
  * Draft in progress
  * Once ready, we can start a community consultation phase
  * Current draft mentions a committee that would help resolving incidents
   * Is the board ok with forming a committee for that purpose?
   * No objections, the responsabilities and attributions will be
explored further down the line
  * When a local organisation handles the event in Europe for us, we
need a contract with them
   * This contract should cover handling of personal data that they
collect for us
   * See 
http://ec.europa.eu/justice/data-protection/international-transfers/transfer/index_en.htm
for the standard contracts
  * The board needs to consider letting the community vote eventually

 * GNOME.Asia committee & Board membership
  * Nuritzi is considering joining the organizing committee, to be the
board liaison
  * Other directors can think about it and eventually join too

 * Follow-up on "Reviving Free Software Macedonia"
  * Monthly rental fee for the place where they meet (€300)
  * They

Minutes of the Foundation Board, 23rd January

2018-02-15 Thread Allan Day 
= Foundation Board Minutes for Tue, January 23th 2018, 18:00 UTC =

Next meeting date Tue, January 30th 2018, 18:00 UTC

== Attending ==

 * Allan Day
 * Carlos Soriano
 * Nuritzi Sanchez
 * Meg Ford
 * Cosimo Cecchi
 * Rosanna Yuen
 * Neil McGovern

== Regrets ==

 * Alexandre Franke
 * Didier Roche

== Missing ==

== Agenda ==

 * Conference spending policy updates (see ongoing agenda item and
mailing list proposal) (Allan)
 * GNOME Maps (Meg)
 * Publishing of minutes (Allan)
 * Ad board prep for FOSDEM (Carlos)
 * FOSDEM/Libreplanet approvals (Neil)
 * LAS conference proposal (Allan)
 * Review ongoing items
 * Membership committee call update (Carlos)

== Minutes ==

 * Conference spending policy updates
  * Postponed until next week

 * GNOME Maps
  * Meg had a meeting with their team last week, and proposed work on
client-side rendering
   * That would not actually help the problem of many downloads
   * What may help is working on client-side caching to reduce the
number of requests instead
   * Another option could be to also write and maintain our own caching server
   * Ideally we'd love to formulate a longer-term plan with the team
  * They want to have some time to adjust their infrastructure to
reduce the number of requests, and would like in the meantime to have
the ability to work with the same current number of requests
  * If Maps is installed by default on more distributions the requests
would go up
   * Considering this, it strikes as a good idea to have a limit of
requests server-side
  * Right now we'd pay a discounted price compared to market
  * Is there a possibility for a targeted fundraiser for this?
   * Possibly, if a fundraiser is appropriate would be a conversation
for the Engagement team if the Board decides to raise money for this
  * ACTION: Meg to ask the Maps team about what kind of resources we'd
need to build a caching server on GNOME's side, and if client side
caching with pre-made data packs could work as well.
  * ACTION: Neil to ask Mapbox if they can put a cap on the number of
requests on their side
  * ACTION: Neil to ask advisory board members if there's anything
that they can help with (money or developers)

 * Publishing of minutes
  * Minutes have not been published since last October
  * Alexandre is not here today, so we may need to discuss this another time
  * ACTION: Cosimo to review the current minutes backlog and publish them

 * Ad board prep for FOSDEM
  * There's going to be a call tomorrow to prepare for the advisory
board meeting at FOSDEM

 * FOSDEM/Libreplanet approvals
  * Approve FOSDEM travel
   * VOTE: approve Neil's travel to FOSDEM
* +1 Carlos, Nuritzi, Cosimo, Allan, Meg. VOTE PASSED
  * Hire the room for FOSDEM advisory board and an USB speakerphone
for people to dial in
   * Neil will pay for these with his own spending powers
  * Approve Libreplanet travel
   * End of March in Cambridge, MA
   * VOTE: approve Neil's travel to Libreplanet
* +1 Nuritzi, Allan, Meg, Cosimo, Carlos. VOTE PASSED

 * LAS conference proposal
  * We need to respond to Sri's proposal
  * ACTION: Carlos to email the LAS team with a summary of the board's
thoughts on the latest proposal, and to ask the team to send us a
fresh proposal to decide on

 * LAS update and budget request
  * A bid for Denver has been put together
  * They want to book the venue as soon as possible
  * We didn’t get any information before the meeting and we would like
some time to get through it
  * Vote will happen on the list.
  * 2018-01-09 Sri joins the call
   * 
https://mail.gnome.org/mailman/private/board-list/2018-January/msg00038.html
(with slides)
  * 2018-01-23
   * ACTION: Carlos to email the LAS team with a summary of the
board's thoughts on the latest proposal, and to ask the team to send
us a fresh proposal to decide on

 * GNOME Maps and Amisha's email
  * The Mapbox service is going to run out at the end of the year
  * Meg spoke to some of the Maps developers about this the last time
it was an issue. Available options back then:
   1. Get another coupon for free access
   2. Pay, but with a discounted rate
   3. Run our own tile server
  * We probably need a short-term solution before the coupon runs out,
and we don't have long
  * We think that the current coupon was organised directly between
the Maps developers and Mapbox - the Foundation Board probably wasn't
involved
  * Neil backs a short-term solution by renewing the coupon; then need
to calculate how much capacity we're using and what it would cost
  * ACTION: Meg to speak to the Maps developers about renewing the
coupon and calculating the long-term cost
  * 2017-12-19
   * We got a cost estimate and they are willing to give us a
discount, we need to tell them how much we’d be able to pay
   * They are willing to extend the free coupon temporarily
   * We need to explore options
* Client-side rendering + our own vector server should be the preferred one
   * ACTION: Meg to discuss with the Maps team

Re: Minutes of the Foundation Board, January 16th

2018-02-15 Thread Allan Day 
Apologies for the incorrect subject line - these minutes are for the 9th of
January.

Allan

On Thu, Feb 15, 2018 at 10:31 AM, Allan Day  wrote:

> = Foundation Board Minutes for Tue, January 9th 2018, 18:00 UTC =
>
> Next meeting date Tue, January 16th 2018, 18:00 UTC
>
> == Attending ==
>
>  * Alexandre Franke
>  * Carlos Soriano
>  * Meg Ford
>  * Allan Day
>  * Nuritzi Sanchez
>  * Rosanna Yuen
>  * Neil McGovern
>  * Sriram Ramkrishna
>
> == Regrets ==
>
>  * Cosimo Cecchi
>
> == Missing ==
>
> == Agenda ==
>
>  * LAS update & Sri joins the call
>
> == Postponed agenda ==
>
>  * Conference spending policy updates (see ongoing agenda item and mailing 
> list proposal) (Allan)
>  * GNOME Maps (Meg)
>  * Review outgoing items
>
> == Minutes ==
>
>  * Sri joined the call to give an update on LAS
>
> == Ongoing ==
>
> '''This section includes items which have seen an update in the last 30 days. 
> Format is "-MM-DD, action|discussion|abstract" for this and subsequent 
> minutes sections'''
>
>  * LAS update and budget request
>   * A bid for Denver has been put together
>   * They want to book the venue as soon as possible
>   * We didn’t get any information before the meeting and we would like some 
> time to get through it
>   * Vote will happen on the list.
>
>  * GNOME Maps and Amisha's email
>   * The Mapbox service is going to run out at the end of the year
>   * Meg spoke to some of the Maps developers about this the last time it was 
> an issue. Available options back then:
>1. Get another coupon for free access
>2. Pay, but with a discounted rate
>3. Run our own tile server
>   * We probably need a short-term solution before the coupon runs out, and we 
> don't have long
>   * We think that the current coupon was organised directly between the Maps 
> developers and Mapbox - the Foundation Board probably wasn't involved
>   * Neil backs a short-term solution by renewing the coupon; then need to 
> calculate how much capacity we're using and what it would cost
>   * ACTION: Meg to speak to the Maps developers about renewing the coupon and 
> calculating the long-term cost
>   * 2017-12-19
>* We got a cost estimate and they are willing to give us a discount, we 
> need to tell them how much we’d be able to pay
>* They are willing to extend the free coupon temporarily
>* We need to explore options
> * Client-side rendering + our own vector server should be the preferred 
> one
>* ACTION: Meg to discuss with the Maps team
>
>  * Events code of conduct arrangements
>   * Draft in progress
>   * Once ready, we can start a community consultation phase
>   * Current draft mentions a committee that would help resolving incidents
>* Is the board ok with forming a committee for that purpose?
>* No objections, the responsabilities and attributions will be explored 
> further down the line
>   * When a local organisation handles the event in Europe for us, we need a 
> contract with them
>* This contract should cover handling of personal data that they collect 
> for us
>* See 
> http://ec.europa.eu/justice/data-protection/international-transfers/transfer/index_en.htm
>  for the standard contracts
>   * The board needs to consider letting the community vote eventually
>
>  * GNOME.Asia committee & Board membership
>   * Nuritzi is considering joining the organizing committee, to be the board 
> liaison
>   * Other directors can think about it and eventually join too
>
>  * Follow-up on "Reviving Free Software Macedonia"
>   * Monthly rental fee for the place where they meet (€300)
>   * They seem to have a lead for sponsors, but would like us to help bootstrap
>   * Not clear what their ask is.
>   * We recommend they come up with a clear plan and specific outcomes for 
> GNOME, then take it to the engagement budget holder
>
>  * Conference spending policy updates
>   * The current policy would allow organizers to spend money they haven’t 
> raised yet, which could lead to a loss
>   * Carlos suggested to approve two complementary budgets
>* a part that can only be spent if raised
>* a part that can be spent even if not raised, to make sure the conference 
> happens
>   * Organizers are expected to make a profit, but a small loss would not be a 
> problem
>   * The main goal should be to make a good conference
>   * How does the organizers forecast the amount they’ll raise?
>   * How does the newly appointed sponsorship committee tie in with that?
>* Coordination between the two is expected
>   * VOTE: approve new policy with 2 budgets for conferences (minimal + extras 
> depending on money raised)
>+1 Carlos, -1 Allan, Meg. Abstained: Alexandre. VOTE DOESN’T PASS
>   * VOTE: conference organizers should be required to have a new budget 
> approved by the board if they raised less than 70% of their budgeted income
>+1 Allan, Meg, Abstained: Carlos, Alexandre. VOTE PASSED
>   * 70% by what time? The problem is that

Minutes of the Foundation Board, January 16th

2018-02-15 Thread Allan Day 
= Foundation Board Minutes for Tue, January 9th 2018, 18:00 UTC =

Next meeting date Tue, January 16th 2018, 18:00 UTC

== Attending ==

 * Alexandre Franke
 * Carlos Soriano
 * Meg Ford
 * Allan Day
 * Nuritzi Sanchez
 * Rosanna Yuen
 * Neil McGovern
 * Sriram Ramkrishna

== Regrets ==

 * Cosimo Cecchi

== Missing ==

== Agenda ==

 * LAS update & Sri joins the call

== Postponed agenda ==

 * Conference spending policy updates (see ongoing agenda item and
mailing list proposal) (Allan)
 * GNOME Maps (Meg)
 * Review outgoing items

== Minutes ==

 * Sri joined the call to give an update on LAS

== Ongoing ==

'''This section includes items which have seen an update in the last
30 days. Format is "-MM-DD, action|discussion|abstract" for this
and subsequent minutes sections'''

 * LAS update and budget request
  * A bid for Denver has been put together
  * They want to book the venue as soon as possible
  * We didn’t get any information before the meeting and we would like
some time to get through it
  * Vote will happen on the list.

 * GNOME Maps and Amisha's email
  * The Mapbox service is going to run out at the end of the year
  * Meg spoke to some of the Maps developers about this the last time
it was an issue. Available options back then:
   1. Get another coupon for free access
   2. Pay, but with a discounted rate
   3. Run our own tile server
  * We probably need a short-term solution before the coupon runs out,
and we don't have long
  * We think that the current coupon was organised directly between
the Maps developers and Mapbox - the Foundation Board probably wasn't
involved
  * Neil backs a short-term solution by renewing the coupon; then need
to calculate how much capacity we're using and what it would cost
  * ACTION: Meg to speak to the Maps developers about renewing the
coupon and calculating the long-term cost
  * 2017-12-19
   * We got a cost estimate and they are willing to give us a
discount, we need to tell them how much we’d be able to pay
   * They are willing to extend the free coupon temporarily
   * We need to explore options
* Client-side rendering + our own vector server should be the preferred one
   * ACTION: Meg to discuss with the Maps team

 * Events code of conduct arrangements
  * Draft in progress
  * Once ready, we can start a community consultation phase
  * Current draft mentions a committee that would help resolving incidents
   * Is the board ok with forming a committee for that purpose?
   * No objections, the responsabilities and attributions will be
explored further down the line
  * When a local organisation handles the event in Europe for us, we
need a contract with them
   * This contract should cover handling of personal data that they
collect for us
   * See 
http://ec.europa.eu/justice/data-protection/international-transfers/transfer/index_en.htm
for the standard contracts
  * The board needs to consider letting the community vote eventually

 * GNOME.Asia committee & Board membership
  * Nuritzi is considering joining the organizing committee, to be the
board liaison
  * Other directors can think about it and eventually join too

 * Follow-up on "Reviving Free Software Macedonia"
  * Monthly rental fee for the place where they meet (€300)
  * They seem to have a lead for sponsors, but would like us to help bootstrap
  * Not clear what their ask is.
  * We recommend they come up with a clear plan and specific outcomes
for GNOME, then take it to the engagement budget holder

 * Conference spending policy updates
  * The current policy would allow organizers to spend money they
haven’t raised yet, which could lead to a loss
  * Carlos suggested to approve two complementary budgets
   * a part that can only be spent if raised
   * a part that can be spent even if not raised, to make sure the
conference happens
  * Organizers are expected to make a profit, but a small loss would
not be a problem
  * The main goal should be to make a good conference
  * How does the organizers forecast the amount they’ll raise?
  * How does the newly appointed sponsorship committee tie in with that?
   * Coordination between the two is expected
  * VOTE: approve new policy with 2 budgets for conferences (minimal +
extras depending on money raised)
   +1 Carlos, -1 Allan, Meg. Abstained: Alexandre. VOTE DOESN’T PASS
  * VOTE: conference organizers should be required to have a new
budget approved by the board if they raised less than 70% of their
budgeted income
   +1 Allan, Meg, Abstained: Carlos, Alexandre. VOTE PASSED
  * 70% by what time? The problem is that conferences often don't know
what their income is going to be until very late - sponsors are often
confirmed at the last minute.
  * VOTE: invalidate the previously passed vote (let's give this more
time to see if we can find a good solution)
   +1 Alexandre, Allan, Carlos, Abstained: Meg. VOTE PASSED
  * 20171031 - Neil suggests new rule that allows to limit the loss
and gives organizers a bit of leeway,