Merge Multiple Doc Styles?

[Karen Robbins]

Hello Frame Gurus,

I'm rather new to the list so please bear with me.

I have a book containing 12 files. Over time (starting before I ever 
worked with these files), each file's paragraph style sheet has been 
modified so that now the book's styles are a sea of inconsistency. 
Using Paragraph Tools I can reduce the mess to what's actually in use 
and eliminate what I don't need. I still need to re-name/spec what 
remains more consistently.

To get one file's formats into another, I know I could import 
paragraph formats to individual files. But I would have to re-create 
all the formats in one document first (even though they already 
exist, spread throughout several documents). Will this give the same 
result as if a single merged style sheet had been applied to all 
files in the book? Is there another (more 
effective/efficient/reliable) way?

Anticipating your wisdom

Karen
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Re: Merge Multiple Doc Styles?

[Art Campbell]

I think any method you choose depends on having one known-good file
that you can use as a template for the others. It may be a true
template or one of the chapters, but it should exist so you can clone
it to the others and enforce consistency. Depending on the version of
FM that you're running (you should provide that information, and your
OS, when you post).

There are a couple of methods you can use to reconcile the tags and
other styles -- tables, colors and so on. I'd recommend the Clean
Import plugin because it removes all existing styles from all catalogs
and then pulls in the set from your template file. Simply importing
formats will add the good tags to the existing ones but not remove
what's there.

At that point you need to apply your good tags to the content in the
files if there's a difference in tag names and remove any manual
over-rides. There are several other tools that can help with that,
although you can often just work with the Global commands in the
paragraph and character designer tools.

Art

Art Campbell
   art.campb...@gmail.com
  ... In my opinion, there's nothing in this world beats a '52
Vincent and a redheaded girl. -- Richard Thompson
  No disclaimers apply.
   DoD 358



On Thu, Jun 18, 2009 at 7:56 PM, Karen Robbinskarendes...@gmail.com wrote:
 Hello Frame Gurus,

 I'm rather new to the list so please bear with me.

 I have a book containing 12 files. Over time (starting before I ever
 worked with these files), each file's paragraph style sheet has been
 modified so that now the book's styles are a sea of inconsistency.
 Using Paragraph Tools I can reduce the mess to what's actually in use
 and eliminate what I don't need. I still need to re-name/spec what
 remains more consistently.

 To get one file's formats into another, I know I could import
 paragraph formats to individual files. But I would have to re-create
 all the formats in one document first (even though they already
 exist, spread throughout several documents). Will this give the same
 result as if a single merged style sheet had been applied to all
 files in the book? Is there another (more
 effective/efficient/reliable) way?

 Anticipating your wisdom

 Karen
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RE: Merge Multiple Doc Styles?

[Rick Quatro]

Hi Karen,

Here is how I would approach the problem. Find the component the book that
is the most solid as far as styles. Make a copy of this and call it your
template. Delete all of the paragraph format formats in this document that
still need work, leaving only the solid formats. 

For each of your other components, identify a one or more styles that you
know that are in good shape. Think in terms of categories; for example,
maybe you spent a lot of time getting your list styles in place in a
particular document. Make a temporary copy of this document and delete all
paragraph formats except the list styles. Now import these paragraph formats
into your template and discard the temporary document.

You do not necessarily have to do this in one sitting; you can do it over
time as you work on your book. What you are doing is building up your
template by adding solid formats to it. Since the paragraph catalog only
contains your good formats, you can at any time import the paragraph formats
from this document into all of the other components in the book. Once your
template's paragraph catalog has the same number of formats as the book's
components, then it should be pretty complete.

You can do this process with your template's other categories of styles,
like character and table formats. To round out the template, you could make
this into a style guide for your book. When you want to modify or add
formats in your book, do it in the style guide (template) first, and then
import the formats into your book's components.

Please let me know if you have any questions or comments. Thank you very
much. 

Rick Quatro
Carmen Publishing Inc.
r...@frameexpert.com
585-659-8267




Hello Frame Gurus,

I'm rather new to the list so please bear with me.

I have a book containing 12 files. Over time (starting before I ever 
worked with these files), each file's paragraph style sheet has been 
modified so that now the book's styles are a sea of inconsistency. 
Using Paragraph Tools I can reduce the mess to what's actually in use 
and eliminate what I don't need. I still need to re-name/spec what 
remains more consistently.

To get one file's formats into another, I know I could import 
paragraph formats to individual files. But I would have to re-create 
all the formats in one document first (even though they already 
exist, spread throughout several documents). Will this give the same 
result as if a single merged style sheet had been applied to all 
files in the book? Is there another (more 
effective/efficient/reliable) way?

Anticipating your wisdom

Karen
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Unavailable Fonts question

[Spectrum Writing]

Apologies upfront as I know that this has been asked and answered many times
before, but I can't get the archive search to fly, and I have been working
exclusively in Word for a client for awhile now (not by my choice), so I am
finding myself a bit rusty in some Frame skills (but with two new clients,
they will come back in full force!).

 

I have a Framemaker file that when it opens gives me the document uses
unavailable fonts message and asks me if I want to reformat the document
using available fonts. Of course I do, and click Yes, but that said, I don't
want to have to answer this question every time the document opens. I want
to search for the unavailable fonts and either replace them or delete them -
I don't remember which is the correct option. I just vaguely remember that I
had to do something to a .mif file to nuke the offending fonts.

 

If you Frame gurus out there can guide my fuzzy memory and put me back on
track to this basic function that I use to know, I would most appreciate it.

 

TIA, 

 

TVB

 

Tammy Van Boening

Owner/Principal

Spectrum Writing, LLC

www.spectrumwritingllc.com http://www.spectrumwritingllc.com/ 

 

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Re: Unavailable Fonts question

[Bill Swallow]

The fonts display in the console message window. You can save the
offending file to MIF and then search for those fonts, deleting them
carefully.

Or, if it's not so important to remove them all, you can go into FM
Preferences (via the UI) and clear the Remember missing font names
check box.

On Fri, Jun 19, 2009 at 10:14 AM, Spectrum Writing
spectrumwrit...@q.com wrote:

 I have a Framemaker file that when it opens gives me the document uses
 unavailable fonts message and asks me if I want to reformat the document
 using available fonts. Of course I do, and click Yes, but that said, I don't
 want to have to answer this question every time the document opens. I want
 to search for the unavailable fonts and either replace them or delete them -
 I don't remember which is the correct option. I just vaguely remember that I
 had to do something to a .mif file to nuke the offending fonts.

--
Bill Swallow

Twitter: @techcommdood
Blog: http://techcommdood.com
LinkedIn: http://www.linkedin.com/in/techcommdood

Available for contract and full time opportunities.
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Re: Unavailable Fonts question

[Stuart Rogers]

Spectrum Writing wrote:
 Apologies upfront as I know that this has been asked and answered many times
 before, but I can't get the archive search to fly, and I have been working
 exclusively in Word for a client for awhile now (not by my choice), so I am
 finding myself a bit rusty in some Frame skills (but with two new clients,
 they will come back in full force!).
 
  
 
 I have a Framemaker file that when it opens gives me the document uses
 unavailable fonts message and asks me if I want to reformat the document
 using available fonts. Of course I do, and click Yes, but that said, I don't
 want to have to answer this question every time the document opens. I want
 to search for the unavailable fonts and either replace them or delete them -
 I don't remember which is the correct option. I just vaguely remember that I
 had to do something to a .mif file to nuke the offending fonts.
 
  
 
 If you Frame gurus out there can guide my fuzzy memory and put me back on
 track to this basic function that I use to know, I would most appreciate it.
 

Have a look at the topic, Troubleshooting unavailable fonts
in the FM Help.

Best,

-- 
Stuart Rogers
Technical Communicator
Phoenix Geophysics Limited
Toronto, ON, Canada
+1 (416) 491-7340 x 325

srogers phoenix-geophysics com

It is not enough that I succeed.
  Others must fail.

-- Oscar Wilde
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RE: Unavailable Fonts question

[Rick Quatro]

Hi Tammy,

The easiest way to do this is to choose File  Preferences  General,
uncheck Remember Missing Font Names, and click Set. Open your document
again. You will receive the missing fonts message one more time, but this
time the font substitution that FrameMaker does will be permanent. Save the
file; the next time you open it, you should no longer get the message.

A couple of cautions are in order: First, you should check the Console
window and make sure that the substitution is acceptable to you. For
example, if a symbol font is being substituted by Times New Roman, you may
lose some important symbols from your document.

Second, your client may not appreciate the substitution when you deliver the
document back to them. They will have to re-import paragraph and character
formats from one of their documents to restore the correct fonts.

If neither of these is a concern, you should be all set with this method.
Please let me know if you have any questions or comments. Thank you very
much.

Rick Quatro
Carmen Publishing Inc.
r...@frameexpert.com
585-659-8267

-Original Message-
From: framers-boun...@lists.frameusers.com
[mailto:framers-boun...@lists.frameusers.com] On Behalf Of Spectrum Writing 
Sent: Friday, June 19, 2009 10:14 AM
To: framers@lists.frameusers.com
Subject: Unavailable Fonts question

Apologies upfront as I know that this has been asked and answered many times
before, but I can't get the archive search to fly, and I have been working
exclusively in Word for a client for awhile now (not by my choice), so I am
finding myself a bit rusty in some Frame skills (but with two new clients,
they will come back in full force!).

I have a Framemaker file that when it opens gives me the document uses
unavailable fonts message and asks me if I want to reformat the document
using available fonts. Of course I do, and click Yes, but that said, I don't
want to have to answer this question every time the document opens. I want
to search for the unavailable fonts and either replace them or delete them -
I don't remember which is the correct option. I just vaguely remember that I
had to do something to a .mif file to nuke the offending fonts.

If you Frame gurus out there can guide my fuzzy memory and put me back on
track to this basic function that I use to know, I would most appreciate it.

TIA, 

TVB

Tammy Van Boening
Owner/Principal
Spectrum Writing, LLC
www.spectrumwritingllc.com http://www.spectrumwritingllc.com/ 

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RE: Unavailable Fonts question

[Spectrum Writing]

Rick, Stuart, and Bill,

Thanks! Sigh - being away from Framemaker for months on end has been
rough! /Sigh. And Rick, nope, neither is a concern. The Times is simply
being substituted for Times new Roman and the offending font came from the
client who took my source files (against all recommendations) and copied and
pasted some information directly into it (the way they wanted to edit the
document - don't go there!) and so who knows where it came from. The source
fonts/layout weren't a concern - they just wanted to get the information to
me. 

Thanks again all and TGIF!!

TVB

Tammy Van Boening
Owner/Principal
Spectrum Writing, LLC
www.spectrumwritingllc.com

-Original Message-
From: Rick Quatro [mailto:r...@rickquatro.com] 
Sent: Friday, June 19, 2009 8:32 AM
To: 'Spectrum Writing '; framers@lists.frameusers.com
Subject: RE: Unavailable Fonts question

Hi Tammy,

The easiest way to do this is to choose File  Preferences  General,
uncheck Remember Missing Font Names, and click Set. Open your document
again. You will receive the missing fonts message one more time, but this
time the font substitution that FrameMaker does will be permanent. Save the
file; the next time you open it, you should no longer get the message.

A couple of cautions are in order: First, you should check the Console
window and make sure that the substitution is acceptable to you. For
example, if a symbol font is being substituted by Times New Roman, you may
lose some important symbols from your document.

Second, your client may not appreciate the substitution when you deliver the
document back to them. They will have to re-import paragraph and character
formats from one of their documents to restore the correct fonts.

If neither of these is a concern, you should be all set with this method.
Please let me know if you have any questions or comments. Thank you very
much.

Rick Quatro
Carmen Publishing Inc.
r...@frameexpert.com
585-659-8267

-Original Message-
From: framers-boun...@lists.frameusers.com
[mailto:framers-boun...@lists.frameusers.com] On Behalf Of Spectrum Writing 
Sent: Friday, June 19, 2009 10:14 AM
To: framers@lists.frameusers.com
Subject: Unavailable Fonts question

Apologies upfront as I know that this has been asked and answered many times
before, but I can't get the archive search to fly, and I have been working
exclusively in Word for a client for awhile now (not by my choice), so I am
finding myself a bit rusty in some Frame skills (but with two new clients,
they will come back in full force!).

I have a Framemaker file that when it opens gives me the document uses
unavailable fonts message and asks me if I want to reformat the document
using available fonts. Of course I do, and click Yes, but that said, I don't
want to have to answer this question every time the document opens. I want
to search for the unavailable fonts and either replace them or delete them -
I don't remember which is the correct option. I just vaguely remember that I
had to do something to a .mif file to nuke the offending fonts.

If you Frame gurus out there can guide my fuzzy memory and put me back on
track to this basic function that I use to know, I would most appreciate it.

TIA, 

TVB

Tammy Van Boening
Owner/Principal
Spectrum Writing, LLC
www.spectrumwritingllc.com http://www.spectrumwritingllc.com/ 


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Cross-Reference Building Blocks

[David Spreadbury]

Windows XP w/SP2
FrameMaker 8.0p277 Structured
 
Is there a way to build a cross-reference building block that, when linking to 
a Figure caption that is positioned below the anchored frame that, when viewed 
in a PDF, the link result displays the figure and not just the caption?
 
I realize that this could be corrected by changing the caption to Above the 
Anchored Frame, but there are a lot of figures and would be a major change.
 In Frame, the jump goes to the caption but the figure is displayed with the 
cursor in the caption. In a PDF, it goes to the caption, with it being 
positioned at the top of the display.
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Producing HTML help pages in FM for Eclipse help

[mathieu jacquet]

Hi all,

I'm using FM 7.2 on XP.

Just one question about FrameMaker and Eclipse help compatibility: Is there a 
specific way to develop the doc in FM when we intend to use the content with 
the Eclipse help afterwards? 

Any help appreciated,

Mathieu

_
Téléphonez gratuitement à tous vos proches avec Windows Live Messenger  !  
Téléchargez-le maintenant ! 
http://www.windowslive.fr/messenger/1.asp
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Getting Rid of Font Change Warning

[Fei Min Lorente]

Does anyone know how I stop this warning from appearing when I'm
printing a FrameMaker manual?
 
Font information for your system has changed. This change may affect
the format and output of your document(s)

I usually just click OK and carry on, but now we're trying to print as
part of an automated workflow process, and there's no one there to click
OK. In fact, you don't even see FrameMaker open on the screen.

I tried opening Print Setup for the book and selecting my default
printer. I've also tried selecting Adobe PDF as the printer.

I'm using FrameMaker 7.2 on an XP machine, and I'm actually creating a
PDF using the FDK, then converting the book to HTML files using Mif2Go.
It's creating the PDF just fine, then failing during the HTML
conversion. Nothing is wrong with the Mif2Go configuration; the same
files work just fine interactively.

Fei Min

---
Fei Min Lorente
Senior Technical Communicator
Medical Division
ON Semiconductor
feimin.lore...@onsemi.com
+1 519 884 9696 ext 2297 | office
+1 519 831 4931 | mobile
+1 519 884 0228 | fax
http://www.onsemi.com http://www.onsemi.com/ 
---

 
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RE: Getting Rid of Font Change Warning

[Kelly McDaniel]

Are you running more than one version of FM on your production
machine?...Kelly.

-Original Message-
From: framers-boun...@lists.frameusers.com
[mailto:framers-boun...@lists.frameusers.com] On Behalf Of Fei Min
Lorente
Sent: Friday, June 19, 2009 1:46 PM
To: framers@lists.frameusers.com
Subject: Getting Rid of Font Change Warning

Does anyone know how I stop this warning from appearing when I'm
printing a FrameMaker manual?
 
Font information for your system has changed. This change may affect
the format and output of your document(s)

I usually just click OK and carry on, but now we're trying to print as
part of an automated workflow process, and there's no one there to click
OK. In fact, you don't even see FrameMaker open on the screen.

I tried opening Print Setup for the book and selecting my default
printer. I've also tried selecting Adobe PDF as the printer.

I'm using FrameMaker 7.2 on an XP machine, and I'm actually creating a
PDF using the FDK, then converting the book to HTML files using Mif2Go.
It's creating the PDF just fine, then failing during the HTML
conversion. Nothing is wrong with the Mif2Go configuration; the same
files work just fine interactively.

Fei Min

---
Fei Min Lorente
Senior Technical Communicator
Medical Division
ON Semiconductor
feimin.lore...@onsemi.com
+1 519 884 9696 ext 2297 | office
+1 519 831 4931 | mobile
+1 519 884 0228 | fax
http://www.onsemi.com http://www.onsemi.com/ 
---

 
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Re: Merge Multiple Doc Styles?

[Karen Robbins]

Rick and Art,

Thanks for your insights. Both sensible approaches and at least 
somewhat less painful than rebuilding the entire thing from scratch 
:-).

--Karen

==Rick's Reply==

Hi Karen,

Here is how I would approach the problem. Find the component the book that
is the most solid as far as styles. Make a copy of this and call it your
template. Delete all of the paragraph format formats in this document that
still need work, leaving only the solid formats.

For each of your other components, identify a one or more styles that you
know that are in good shape. Think in terms of categories; for example,
maybe you spent a lot of time getting your list styles in place in a
particular document. Make a temporary copy of this document and delete all
paragraph formats except the list styles. Now import these paragraph formats
into your template and discard the temporary document.

You do not necessarily have to do this in one sitting; you can do it over
time as you work on your book. What you are doing is building up your
template by adding solid formats to it. Since the paragraph catalog only
contains your good formats, you can at any time import the paragraph formats
from this document into all of the other components in the book. Once your
template's paragraph catalog has the same number of formats as the book's
components, then it should be pretty complete.

You can do this process with your template's other categories of styles,
like character and table formats. To round out the template, you could make
this into a style guide for your book. When you want to modify or add
formats in your book, do it in the style guide (template) first, and then
import the formats into your book's components.

Please let me know if you have any questions or comments. Thank you very
much.

Rick Quatro
Carmen Publishing Inc.
rick at frameexpert.com
585-659-8267

==Art's Reply==

I think any method you choose depends on having one known-good file
that you can use as a template for the others. It may be a true
template or one of the chapters, but it should exist so you can clone
it to the others and enforce consistency. Depending on the version of
FM that you're running (you should provide that information, and your
OS, when you post).

There are a couple of methods you can use to reconcile the tags and
other styles -- tables, colors and so on. I'd recommend the Clean
Import plugin because it removes all existing styles from all catalogs
and then pulls in the set from your template file. Simply importing
formats will add the good tags to the existing ones but not remove
what's there.

At that point you need to apply your good tags to the content in the
files if there's a difference in tag names and remove any manual
over-rides. There are several other tools that can help with that,
although you can often just work with the Global commands in the
paragraph and character designer tools.

Art

Art Campbell
art.campbell at gmail.com


On Thu, Jun 18, 2009 at 7:56 PM, Karen Robbinskarendesign at gmail.com wrote:
  Hello Frame Gurus,

  I'm rather new to the list so please bear with me.

  I have a book containing 12 files. Over time (starting before I ever
  worked with these files), each file's paragraph style sheet has been
  modified so that now the book's styles are a sea of inconsistency.
  Using Paragraph Tools I can reduce the mess to what's actually in use
  and eliminate what I don't need. I still need to re-name/spec what
  remains more consistently.

  To get one file's formats into another, I know I could import
  paragraph formats to individual files. But I would have to re-create
  all the formats in one document first (even though they already
  exist, spread throughout several documents). Will this give the same
  result as if a single merged style sheet had been applied to all
  files in the book? Is there another (more
  effective/efficient/reliable) way?

  Anticipating your wisdom

  Karen
  ___
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Re: Getting Rid of Font Change Warning

[Stuart Rogers]

Art Campbell wrote:
 That's the typical message you receive when switching printers while a
 file is open. Try setting Adobe PDF as your default system printer and
 seeing if that makes a difference.
 
 If you don't want to make it the full-time default, there's a plug in
 that sets it only for Frame.


SetPrint from sundorne, for free:

http://sundorne.com/FrameMaker/Freeware/setPrint.htm

-- 
Stuart Rogers
Technical Communicator
Phoenix Geophysics Limited
Toronto, ON, Canada
+1 (416) 491-7340 x 325

srogers phoenix-geophysics com

It is not enough that I succeed.
  Others must fail.

-- Oscar Wilde
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RE: Getting Rid of Font Change Warning

[Kelly McDaniel]

Ack! (I forgot)...which I use in my handwritten automation...Kelly.


-Original Message-
From: framers-boun...@lists.frameusers.com
[mailto:framers-boun...@lists.frameusers.com] On Behalf Of Stuart Rogers
Sent: Friday, June 19, 2009 2:30 PM
Cc: framers@lists.frameusers.com; Fei Min Lorente
Subject: Re: Getting Rid of Font Change Warning

Art Campbell wrote:
 That's the typical message you receive when switching printers while a
 file is open. Try setting Adobe PDF as your default system printer and
 seeing if that makes a difference.
 
 If you don't want to make it the full-time default, there's a plug in
 that sets it only for Frame.


SetPrint from sundorne, for free:

http://sundorne.com/FrameMaker/Freeware/setPrint.htm

-- 
Stuart Rogers
Technical Communicator
Phoenix Geophysics Limited
Toronto, ON, Canada
+1 (416) 491-7340 x 325

srogers phoenix-geophysics com

It is not enough that I succeed.
  Others must fail.

-- Oscar Wilde
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Re: Getting Rid of Font Change Warning

[Jeremy H. Griffith]

On Fri, 19 Jun 2009 11:46:28 -0700, Fei Min Lorente 
feimin.lore...@onsemi.com wrote:

Does anyone know how I stop this warning from appearing when I'm
printing a FrameMaker manual?
 
Font information for your system has changed. This change may affect
the format and output of your document(s)

That means that the printer driver set for Frame changed.

I usually just click OK and carry on, but now we're trying to print as
part of an automated workflow process, and there's no one there to click
OK. In fact, you don't even see FrameMaker open on the screen.

I tried opening Print Setup for the book and selecting my default
printer. I've also tried selecting Adobe PDF as the printer.

Try installing SetPrint, a free utility from Sundorne:
  http://www.sundorne.com/FrameMaker/Freeware/setPrint.htm

It lets you specify a different default printer for Frame
than the one you have as the system default, and should
prevent this problem by keeping the printer selection in
Frame fixed, preferably at Adobe PDF.

While you are there, check out Ian's other three new free
Frame utilities.  His $25 commercial one, IndexRef, is 
absolutely essential if you want fully functional Frame 
indexes, where See and See-also references really work.

I'm using FrameMaker 7.2 on an XP machine, and I'm actually creating a
PDF using the FDK, then converting the book to HTML files using Mif2Go.
It's creating the PDF just fine, then failing during the HTML
conversion. Nothing is wrong with the Mif2Go configuration; the same
files work just fine interactively.

Are you using runfm to handle the conversions?  It works
for both PDF and Mif2Go projects.  If not, see if that
helps; we go to some lengths to prevent Frame from asking
for anything from the user, since the user is usually not
there...

-- Jeremy H. Griffith, at Omni Systems Inc.
  jer...@omsys.com  http://www.omsys.com/
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RE: Producing HTML help pages in FM for Eclipse help

[Fei Min Lorente]

Hi Mathieu:

I'm using FM 7.2 on XP, too, and I'm turning FM books into Eclipse User 
Assistance. I can't think of anything special about writing in FrameMaker to 
create Eclipse help files, but I can think of some things I did in FrameMaker 
because I'm using Mif2Go to convert the books.

By the way, are you using structured or unstructured FM? Not that it matters 
much; I'm just curious.

I wanted to split my chapters into smaller files because it's pretty rotton to 
have to scroll through a long file in Eclipse UA, so I used a Mif2Go-defined 
marker in FM to provide file names wherever I split the file. Otherwise, Mif2Go 
generates a file name based on the paragraph ID, and that changes a lot.

I've also used markers to specify graphics that I want replaced with specific 
files, not the automatically converted JPEGs.

And if you're indexing, and if you have any see or see also references, 
you'll need a plugin from Sundorne called IndexRef. When the index file is 
converted to an Eclipse keyword index, any see or see also references will 
link to the place where you created them in the FM chapters. What you'd really 
like them to do is link to the term to which they refer in the index, but 
Eclipse isn't up to doing that yet. The next best thing is to not make them 
link anywhere.

So, how are you turning your FM books into Eclipse UA?

Fei Min Lorente

-Original Message-
From: framers-boun...@lists.frameusers.com 
[mailto:framers-boun...@lists.frameusers.com] On Behalf Of mathieu jacquet
Sent: Friday, June 19, 2009 1:23 PM
To: framers@lists.frameusers.com
Subject: Producing HTML help pages in FM for Eclipse help


Hi all,

I'm using FM 7.2 on XP.

Just one question about FrameMaker and Eclipse help compatibility: Is there a 
specific way to develop the doc in FM when we intend to use the content with 
the Eclipse help afterwards? 

Any help appreciated,

Mathieu

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RE: Merge Multiple Doc Styles?

[Pinkham, Jim]

Some very good advice, too, in the Adobe FrameMaker Template Series
Primer,
http://www.adobe.com/products/framemaker/tempseries/pdfs/primer.pdf, and
FrameMaker Template Design and Enforcement,
http://www.microtype.com/resources/articles/TMPDESIN_DE.PDF, which is
broadly applicable notwithstanding its structured emphasis.

Jim

-Original Message-
From: framers-boun...@lists.frameusers.com
[mailto:framers-boun...@lists.frameusers.com] On Behalf Of Karen Robbins
Sent: Friday, June 19, 2009 12:20 PM
To: framers@lists.frameusers.com
Subject: Re: Merge Multiple Doc Styles?

Rick and Art,

Thanks for your insights. Both sensible approaches and at least somewhat
less painful than rebuilding the entire thing from scratch :-).

--Karen

==Rick's Reply==

Hi Karen,

Here is how I would approach the problem. Find the component the book 
that is the most solid as far as styles. Make a copy of this and call 
it your template. Delete all of the paragraph format formats in this 
document that still need work, leaving only the solid formats.

For each of your other components, identify a one or more styles that 
you know that are in good shape. Think in terms of categories; for 
example, maybe you spent a lot of time getting your list styles in 
place in a particular document. Make a temporary copy of this document 
and delete all paragraph formats except the list styles. Now import 
these paragraph formats into your template and discard the temporary
document.

You do not necessarily have to do this in one sitting; you can do it 
over time as you work on your book. What you are doing is building up 
your template by adding solid formats to it. Since the paragraph 
catalog only contains your good formats, you can at any time import the

paragraph formats from this document into all of the other components 
in the book. Once your template's paragraph catalog has the same number

of formats as the book's components, then it should be pretty complete.

You can do this process with your template's other categories of 
styles, like character and table formats. To round out the template, 
you could make this into a style guide for your book. When you want to 
modify or add formats in your book, do it in the style guide (template)

first, and then import the formats into your book's components.

Please let me know if you have any questions or comments. Thank you 
very much.

Rick Quatro
Carmen Publishing Inc.
rick at frameexpert.com
585-659-8267

==Art's Reply==

I think any method you choose depends on having one known-good file 
that you can use as a template for the others. It may be a true 
template or one of the chapters, but it should exist so you can clone 
it to the others and enforce consistency. Depending on the version of 
FM that you're running (you should provide that information, and your 
OS, when you post).

There are a couple of methods you can use to reconcile the tags and 
other styles -- tables, colors and so on. I'd recommend the Clean 
Import plugin because it removes all existing styles from all catalogs 
and then pulls in the set from your template file. Simply importing 
formats will add the good tags to the existing ones but not remove 
what's there.

At that point you need to apply your good tags to the content in the 
files if there's a difference in tag names and remove any manual 
over-rides. There are several other tools that can help with that, 
although you can often just work with the Global commands in the 
paragraph and character designer tools.

Art

Art Campbell
art.campbell at gmail.com


On Thu, Jun 18, 2009 at 7:56 PM, Karen Robbinskarendesign at gmail.com
wrote:
  Hello Frame Gurus,

  I'm rather new to the list so please bear with me.

  I have a book containing 12 files. Over time (starting before I ever

 worked with these files), each file's paragraph style sheet has been  
 modified so that now the book's styles are a sea of inconsistency.
  Using Paragraph Tools I can reduce the mess to what's actually in use

 and eliminate what I don't need. I still need to re-name/spec what  
 remains more consistently.

  To get one file's formats into another, I know I could import  
 paragraph formats to individual files. But I would have to re-create  
 all the formats in one document first (even though they already  
 exist, spread throughout several documents). Will this give the same  
 result as if a single merged style sheet had been applied to all  
 files in the book? Is there another (more
  effective/efficient/reliable) way?

  Anticipating your wisdom

  Karen
  ___
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Re: Producing HTML help pages in FM for Eclipse help

[Jeremy H. Griffith]

On Fri, 19 Jun 2009 13:06:27 -0700, Fei Min Lorente 
feimin.lore...@onsemi.com wrote:

I wanted to split my chapters into smaller files because 
it's pretty rotton to have to scroll through a long file 
in Eclipse UA, so I used a Mif2Go-defined marker in FM to 
provide file names wherever I split the file. Otherwise, 
Mif2Go generates a file name based on the paragraph ID, 
and that changes a lot.

One correction:  The generated file name does **not** 
change, ever, unless you delete the starting heading
of the section, then recreate a new one.  Or *copy* and 
paste it to a different location; if you *cut* and paste, 
it stays the same.  It does not change if you edit the 
heading, or when you make any other changes anywhere in 
the file.  That's a promise.

Why does this matter?  Because, as we say in the docs,
using a marker to create a fixed name is very, very
dangerous.  You *will*, at some point, use the same
name twice, and you won't know you did.  The result
will be the second file overwriting the first.  It
is very hard to figure out what went wrong when that 
happens, and there's nothing we can do to prevent it,
or even tell you when, not if, it happens.

Why do we still support the FileName markers?  Well, 
for a while, we didn't.  We removed the feature.  But 
there is one case where it really is needed, when an 
external system requires a specific filename.  So we 
put the FileName markers back... with warnings.  ;-)

-- Jeremy H. Griffith, at Omni Systems Inc.
  jer...@omsys.com  http://www.omsys.com/
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RE: Producing HTML help pages in FM for Eclipse help

[Fei Min Lorente]

Thanks for correcting that, Jeremy. I blame my faulty memory.

The reason the file names kept changing on me is because I have some
chapters that are generated from the source code, tagged with XML, then
imported into FrameMaker. I really wouldn't expect Mif2Go to remember
what the last batch of sections were named when they are all effectively
replaced. Hence, the filename markers saved me, especially since we
store all this in a file control system and I was filling it up with
duplicate content (same stuff, different file name). And since the
markers are generated, too, we've worked out a system so they don't
duplicate.

Fei Min 

-Original Message-
From: Jeremy H. Griffith [mailto:jer...@omsys.com] 
Sent: Friday, June 19, 2009 4:27 PM
To: framers@lists.frameusers.com
Cc: mathieu jacquet; Fei Min Lorente
Subject: Re: Producing HTML help pages in FM for Eclipse help

On Fri, 19 Jun 2009 13:06:27 -0700, Fei Min Lorente 
feimin.lore...@onsemi.com wrote:

I wanted to split my chapters into smaller files because it's pretty 
rotton to have to scroll through a long file in Eclipse UA, so I used a

Mif2Go-defined marker in FM to provide file names wherever I split the 
file. Otherwise, Mif2Go generates a file name based on the paragraph 
ID, and that changes a lot.

One correction:  The generated file name does **not** change, ever,
unless you delete the starting heading of the section, then recreate a
new one.  Or *copy* and paste it to a different location; if you *cut*
and paste, it stays the same.  It does not change if you edit the
heading, or when you make any other changes anywhere in the file.
That's a promise.

Why does this matter?  Because, as we say in the docs, using a marker to
create a fixed name is very, very dangerous.  You *will*, at some point,
use the same name twice, and you won't know you did.  The result will be
the second file overwriting the first.  It is very hard to figure out
what went wrong when that happens, and there's nothing we can do to
prevent it, or even tell you when, not if, it happens.

Why do we still support the FileName markers?  Well, for a while, we
didn't.  We removed the feature.  But there is one case where it really
is needed, when an external system requires a specific filename.  So we
put the FileName markers back... with warnings.  ;-)

-- Jeremy H. Griffith, at Omni Systems Inc.
  jer...@omsys.com  http://www.omsys.com/
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RE: Getting Rid of Font Change Warning

[Fei Min Lorente]

Before I go installing the SetPrint utility, I have a couple of
questions:

- Can I imitate this utility by going to File  Print Setup and choosing
Adobe PDF as the printer? Is this saved for FrameMaker in general, or
for the book that I have open?

- If I install SetPrint, does it mean that when I want to print a few
pages for a quick discussion, I have to generate a PDF and print from
that? 

Fei Min

-Original Message-
From: Jeremy H. Griffith [mailto:jer...@omsys.com] 
Sent: Friday, June 19, 2009 3:43 PM
To: framers@lists.frameusers.com
Cc: Fei Min Lorente
Subject: Re: Getting Rid of Font Change Warning

On Fri, 19 Jun 2009 11:46:28 -0700, Fei Min Lorente 
feimin.lore...@onsemi.com wrote:

Does anyone know how I stop this warning from appearing when I'm 
printing a FrameMaker manual?
 
Font information for your system has changed. This change may affect 
the format and output of your document(s)

That means that the printer driver set for Frame changed.

I usually just click OK and carry on, but now we're trying to print as 
part of an automated workflow process, and there's no one there to 
click OK. In fact, you don't even see FrameMaker open on the screen.

I tried opening Print Setup for the book and selecting my default 
printer. I've also tried selecting Adobe PDF as the printer.

Try installing SetPrint, a free utility from Sundorne:
  http://www.sundorne.com/FrameMaker/Freeware/setPrint.htm

It lets you specify a different default printer for Frame than the one
you have as the system default, and should prevent this problem by
keeping the printer selection in Frame fixed, preferably at Adobe PDF.

While you are there, check out Ian's other three new free Frame
utilities.  His $25 commercial one, IndexRef, is absolutely essential if
you want fully functional Frame indexes, where See and See-also
references really work.

I'm using FrameMaker 7.2 on an XP machine, and I'm actually creating a 
PDF using the FDK, then converting the book to HTML files using Mif2Go.
It's creating the PDF just fine, then failing during the HTML 
conversion. Nothing is wrong with the Mif2Go configuration; the same 
files work just fine interactively.

Are you using runfm to handle the conversions?  It works for both PDF
and Mif2Go projects.  If not, see if that helps; we go to some lengths
to prevent Frame from asking for anything from the user, since the user
is usually not there...

-- Jeremy H. Griffith, at Omni Systems Inc.
  jer...@omsys.com  http://www.omsys.com/
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Re: Producing HTML help pages in FM for Eclipse help

[Jeremy H. Griffith]

On Fri, 19 Jun 2009 13:36:16 -0700, Fei Min Lorente 
feimin.lore...@onsemi.com wrote:

The reason the file names kept changing on me is because I have some
chapters that are generated from the source code, tagged with XML, then
imported into FrameMaker. I really wouldn't expect Mif2Go to remember
what the last batch of sections were named when they are all effectively
replaced. 

Um, no, that's one of the cases where the IDs change.  We
actually depend on *Frame* to remember them, as the Unique
tags you see throughout the MIF, which contain the ObjectIDs.
When you recreate a document, Frame uses fresh ones, though
if the same doc is recreated from the same template doc,
they may very well turn out to be the same.

Hence, the filename markers saved me, especially since we
store all this in a file control system and I was filling it up with
duplicate content (same stuff, different file name). And since the
markers are generated, too, we've worked out a system so they don't
duplicate.

Good!  That last step is critical.  If you are generating
the filename markers, you can indeed prevent duplicates.
The problem is when people create the names themselves; it
just isn't possible to remember all the ones you have used
already without any errors.  It takes a computer to do that.  ;-)

-- Jeremy H. Griffith, at Omni Systems Inc.
  jer...@omsys.com  http://www.omsys.com/
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Re: Getting Rid of Font Change Warning

[Ian Hawkins]

SetPrint changes the default FrameMaker printer. You can always change 
it manually in FrameMaker, just as you would if you didn't have SetPrint.

The FrameMaker File  Print Setup only changes the FrameMaker printer 
for your current FrameMaker session. SetPrint sets it at the start of 
every FrameMaker session.

Personally, I prefer to always print to PDF first, which is one of the 
reasons I wrote SetPrint. I have found that FrameMaker output looks best 
when you create a PDF. This is especially important if you use embedded 
EPS graphics, for example.

Ian

Fei Min Lorente wrote:
 Before I go installing the SetPrint utility, I have a couple of
 questions:

 - Can I imitate this utility by going to File  Print Setup and choosing
 Adobe PDF as the printer? Is this saved for FrameMaker in general, or
 for the book that I have open?

 - If I install SetPrint, does it mean that when I want to print a few
 pages for a quick discussion, I have to generate a PDF and print from
 that? 

 Fei Min

 -Original Message-
 From: Jeremy H. Griffith [mailto:jer...@omsys.com] 
 Sent: Friday, June 19, 2009 3:43 PM
 To: framers@lists.frameusers.com
 Cc: Fei Min Lorente
 Subject: Re: Getting Rid of Font Change Warning

 On Fri, 19 Jun 2009 11:46:28 -0700, Fei Min Lorente 
 feimin.lore...@onsemi.com wrote:

   
 Does anyone know how I stop this warning from appearing when I'm 
 printing a FrameMaker manual?

 Font information for your system has changed. This change may affect 
 the format and output of your document(s)
 

 That means that the printer driver set for Frame changed.

   
 I usually just click OK and carry on, but now we're trying to print as 
 part of an automated workflow process, and there's no one there to 
 click OK. In fact, you don't even see FrameMaker open on the screen.

 I tried opening Print Setup for the book and selecting my default 
 printer. I've also tried selecting Adobe PDF as the printer.
 

 Try installing SetPrint, a free utility from Sundorne:
   http://www.sundorne.com/FrameMaker/Freeware/setPrint.htm

 It lets you specify a different default printer for Frame than the one
 you have as the system default, and should prevent this problem by
 keeping the printer selection in Frame fixed, preferably at Adobe PDF.

 While you are there, check out Ian's other three new free Frame
 utilities.  His $25 commercial one, IndexRef, is absolutely essential if
 you want fully functional Frame indexes, where See and See-also
 references really work.

   
 I'm using FrameMaker 7.2 on an XP machine, and I'm actually creating a 
 PDF using the FDK, then converting the book to HTML files using Mif2Go.
 It's creating the PDF just fine, then failing during the HTML 
 conversion. Nothing is wrong with the Mif2Go configuration; the same 
 files work just fine interactively.
 

 Are you using runfm to handle the conversions?  It works for both PDF
 and Mif2Go projects.  If not, see if that helps; we go to some lengths
 to prevent Frame from asking for anything from the user, since the user
 is usually not there...

 -- Jeremy H. Griffith, at Omni Systems Inc.
   jer...@omsys.com  http://www.omsys.com/
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Re: Getting Rid of Font Change Warning

[Jeremy H. Griffith]

On Fri, 19 Jun 2009 13:56:36 -0700, Fei Min Lorente 
feimin.lore...@onsemi.com wrote:

Before I go installing the SetPrint utility, I have a couple of
questions:

- Can I imitate this utility by going to File  Print Setup and 
choosing Adobe PDF as the printer? 

If you are there to make the change, you can.  But a build
system can't.  And personally, I find it way easier to leave
the Frame printer set to Adobe PDF, regardless of the system
default printer setting.

Is this saved for FrameMaker in general, or for the book that 
I have open?

Frame in general.

- If I install SetPrint, does it mean that when I want to print 
a few pages for a quick discussion, I have to generate a PDF 
and print from that? 

No, in that case you just select the local printer you want
first, though you may get better results in some cases by
going through PDF.  The time difference is small; try it
both ways, and see what you prefer.

-- Jeremy H. Griffith, at Omni Systems Inc.
  jer...@omsys.com  http://www.omsys.com/
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Logging FrameMaker book errors in a text file

[Gordon Furbush]

I have several scripts to automate our PDF and HTML builds.  The builds are 
completely custom (Bash scripts calling a combination of dzbatcher and Perl 
scripts). We do not use Webworks.

Everything is working fine, except for reporting missing imported graphics.  We 
also sometimes get false errors in the consfile.txt file for unresolved cross 
references that actually work fine.

I've seen this question asked before on some of the other forums (probably here 
too), but here goes:  Is there any RELIABLE way to capture book build errors in 
a text file during a batch build process launched on the command line?


- The Framester


  
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FM-9.0p237 - Distiller 8.1.0 colour/font odds

[Michael Müller-Hillebrand]

Am 18.06.2009 um 16:57 schrieb Art Campbell:

> your sequence of PDFs and posts seems to confirm the long-standing
> ideas that:
>
> 1.) SaveAs PDF from within FrameMaker uses a different workflow and
> different options than Printing to a PDF logical printer, and

When I once compared a PostScript file created by both workflows they  
were almost identical (apart from some different dates). As I  
understand, the original problem was connected to the fact that during  
Save As PDF the process did not always successfully switch to the  
Adobe PDF printer. Some people with FrameMaker 7.x report that on  
certain machines (not every machine!) Save As PDF works fine if they  
make Adobe PDF the default printer. So in my opinion it is more of an  
Acrobat or general installation issue than something with FrameMaker.

> 2.) SaveAs PDF is not the preferred method of creating a PDF. It's
> been broken or flakey in multiple (all?) releases, and there have
> been, or still are, problems in FM 9.


It seems to me this will be a long-standing legend. The development  
team apparently invested quite a bit into this process. Try to catch  
the .tps file when using FrameMaker 9?s Save As PDF process, it is  
very hard. Certain features are only available using Save As PDF.

I say that Save As PDF _is_ _now_ the preferred way to create PDFs.  
You have to clear installation issues, of course. And I admit that  
some people have machines with issues. Even I had some problems when  
starting with FrameMaker 9 & Acrobat 9 initially, but the Microsoft  
hotfix solved those printer driver memory problems (it was not a  
FrameMaker issue!):



Whenever I do some programming for clients to create multiple PDF  
files in a row, I always use Save As PDF (with some programmatic  
pauses to give Distiller some room to breathe).

Recalling two more things from the last years, where in the end  
FrameMaker 7 was not to blame:

* One client couldn't distill a very large PostScript (300+ Mbyte)  
file successfully. The exact same PostScript file worked okay at my  
machine (in a 512 MByte RAM virtual XP machine).

* One client had a computer where a few times a week Distiller would  
report a PostScript error. When the file was subsequently distilled  
manually there was no problem. The machine served some network  
management purposes as well. As soon as the FrameMaker production  
tasks were installed on a separate machine, everything was fine again.

My bottom line: Since we are all working a lot with FrameMaker, we  
tend to blame it for things that may have its cause in other, darker  
places inside our computers. I am not saying that FrameMaker is bug- 
free. But there is no reason to warn against using Save As PDF.

- Michael

--
___
Michael M?ller-Hillebrand: Dokumentations-Technologie
Adobe Certified Expert, FrameMaker
L?sungen und Training, FrameScript, XML/XSL, Unicode
Blog: http://cap-studio.de/ - Tel. +49 (9131) 28747

Unavailable Fonts question

[Spectrum Writing]

Apologies upfront as I know that this has been asked and answered many times
before, but I can't get the archive search to fly, and I have been working
exclusively in Word for a client for awhile now (not by my choice), so I am
finding myself a bit rusty in some Frame skills (but with two new clients,
they will come back in full force!).



I have a Framemaker file that when it opens gives me the "document uses
unavailable fonts" message and asks me if I want to reformat the document
using available fonts. Of course I do, and click Yes, but that said, I don't
want to have to answer this question every time the document opens. I want
to search for the unavailable fonts and either replace them or delete them -
I don't remember which is the correct option. I just vaguely remember that I
had to do something to a .mif file to nuke the offending fonts.



If you Frame gurus out there can guide my fuzzy memory and put me back on
track to this basic function that I use to know, I would most appreciate it.



TIA, 



TVB



Tammy Van Boening

Owner/Principal

Spectrum Writing, LLC

www.spectrumwritingllc.com  

Unavailable Fonts question

[Bill Swallow]

The fonts display in the console message window. You can save the
offending file to MIF and then search for those fonts, deleting them
carefully.

Or, if it's not so important to remove them all, you can go into FM
Preferences (via the UI) and clear the "Remember missing font names"
check box.

On Fri, Jun 19, 2009 at 10:14 AM, Spectrum Writing
 wrote:
>
> I have a Framemaker file that when it opens gives me the "document uses
> unavailable fonts" message and asks me if I want to reformat the document
> using available fonts. Of course I do, and click Yes, but that said, I don't
> want to have to answer this question every time the document opens. I want
> to search for the unavailable fonts and either replace them or delete them -
> I don't remember which is the correct option. I just vaguely remember that I
> had to do something to a .mif file to nuke the offending fonts.

--
Bill Swallow

Twitter: @techcommdood
Blog: http://techcommdood.com
LinkedIn: http://www.linkedin.com/in/techcommdood

Available for contract and full time opportunities.

Unavailable Fonts question

[Stuart Rogers]

Spectrum Writing wrote:
> Apologies upfront as I know that this has been asked and answered many times
> before, but I can't get the archive search to fly, and I have been working
> exclusively in Word for a client for awhile now (not by my choice), so I am
> finding myself a bit rusty in some Frame skills (but with two new clients,
> they will come back in full force!).
> 
>  
> 
> I have a Framemaker file that when it opens gives me the "document uses
> unavailable fonts" message and asks me if I want to reformat the document
> using available fonts. Of course I do, and click Yes, but that said, I don't
> want to have to answer this question every time the document opens. I want
> to search for the unavailable fonts and either replace them or delete them -
> I don't remember which is the correct option. I just vaguely remember that I
> had to do something to a .mif file to nuke the offending fonts.
> 
>  
> 
> If you Frame gurus out there can guide my fuzzy memory and put me back on
> track to this basic function that I use to know, I would most appreciate it.
> 

Have a look at the topic, Troubleshooting unavailable fonts
in the FM Help.

Best,

-- 
Stuart Rogers
Technical Communicator
Phoenix Geophysics Limited
Toronto, ON, Canada
+1 (416) 491-7340 x 325

srogers phoenix-geophysics com

"It is not enough that I succeed.
  Others must fail."

-- Oscar Wilde

Unavailable Fonts question

[Rick Quatro]

Hi Tammy,

The easiest way to do this is to choose File > Preferences > General,
uncheck Remember Missing Font Names, and click Set. Open your document
again. You will receive the missing fonts message one more time, but this
time the font substitution that FrameMaker does will be permanent. Save the
file; the next time you open it, you should no longer get the message.

A couple of cautions are in order: First, you should check the Console
window and make sure that the substitution is acceptable to you. For
example, if a symbol font is being substituted by Times New Roman, you may
lose some important symbols from your document.

Second, your client may not appreciate the substitution when you deliver the
document back to them. They will have to re-import paragraph and character
formats from one of their documents to restore the correct fonts.

If neither of these is a concern, you should be all set with this method.
Please let me know if you have any questions or comments. Thank you very
much.

Rick Quatro
Carmen Publishing Inc.
rick at frameexpert.com
585-659-8267

-Original Message-
From: framers-boun...@lists.frameusers.com
[mailto:framers-bounces at lists.frameusers.com] On Behalf Of Spectrum Writing 
Sent: Friday, June 19, 2009 10:14 AM
To: framers at lists.frameusers.com
Subject: Unavailable Fonts question

Apologies upfront as I know that this has been asked and answered many times
before, but I can't get the archive search to fly, and I have been working
exclusively in Word for a client for awhile now (not by my choice), so I am
finding myself a bit rusty in some Frame skills (but with two new clients,
they will come back in full force!).

I have a Framemaker file that when it opens gives me the "document uses
unavailable fonts" message and asks me if I want to reformat the document
using available fonts. Of course I do, and click Yes, but that said, I don't
want to have to answer this question every time the document opens. I want
to search for the unavailable fonts and either replace them or delete them -
I don't remember which is the correct option. I just vaguely remember that I
had to do something to a .mif file to nuke the offending fonts.

If you Frame gurus out there can guide my fuzzy memory and put me back on
track to this basic function that I use to know, I would most appreciate it.

TIA, 

TVB

Tammy Van Boening
Owner/Principal
Spectrum Writing, LLC
www.spectrumwritingllc.com  

Unavailable Fonts question

[Spectrum Writing]

Rick, Stuart, and Bill,

Thanks!  - being away from Framemaker for months on end has been
rough! . And Rick, nope, neither is a concern. The Times is simply
being substituted for Times new Roman and the offending font came from the
client who took my source files (against all recommendations) and copied and
pasted some information directly into it (the way they wanted to "edit" the
document - don't go there!) and so who knows where it came from. The source
fonts/layout weren't a concern - they just wanted to get the information to
me. 

Thanks again all and TGIF!!

TVB

Tammy Van Boening
Owner/Principal
Spectrum Writing, LLC
www.spectrumwritingllc.com

-Original Message-
From: Rick Quatro [mailto:r...@rickquatro.com] 
Sent: Friday, June 19, 2009 8:32 AM
To: 'Spectrum Writing '; framers at lists.frameusers.com
Subject: RE: Unavailable Fonts question

Hi Tammy,

The easiest way to do this is to choose File > Preferences > General,
uncheck Remember Missing Font Names, and click Set. Open your document
again. You will receive the missing fonts message one more time, but this
time the font substitution that FrameMaker does will be permanent. Save the
file; the next time you open it, you should no longer get the message.

A couple of cautions are in order: First, you should check the Console
window and make sure that the substitution is acceptable to you. For
example, if a symbol font is being substituted by Times New Roman, you may
lose some important symbols from your document.

Second, your client may not appreciate the substitution when you deliver the
document back to them. They will have to re-import paragraph and character
formats from one of their documents to restore the correct fonts.

If neither of these is a concern, you should be all set with this method.
Please let me know if you have any questions or comments. Thank you very
much.

Rick Quatro
Carmen Publishing Inc.
rick at frameexpert.com
585-659-8267

-Original Message-
From: framers-boun...@lists.frameusers.com
[mailto:framers-bounces at lists.frameusers.com] On Behalf Of Spectrum Writing 
Sent: Friday, June 19, 2009 10:14 AM
To: framers at lists.frameusers.com
Subject: Unavailable Fonts question

Apologies upfront as I know that this has been asked and answered many times
before, but I can't get the archive search to fly, and I have been working
exclusively in Word for a client for awhile now (not by my choice), so I am
finding myself a bit rusty in some Frame skills (but with two new clients,
they will come back in full force!).

I have a Framemaker file that when it opens gives me the "document uses
unavailable fonts" message and asks me if I want to reformat the document
using available fonts. Of course I do, and click Yes, but that said, I don't
want to have to answer this question every time the document opens. I want
to search for the unavailable fonts and either replace them or delete them -
I don't remember which is the correct option. I just vaguely remember that I
had to do something to a .mif file to nuke the offending fonts.

If you Frame gurus out there can guide my fuzzy memory and put me back on
track to this basic function that I use to know, I would most appreciate it.

TIA, 

TVB

Tammy Van Boening
Owner/Principal
Spectrum Writing, LLC
www.spectrumwritingllc.com  

Software button/menu/function labels: from soft to doc

[mathieu jacquet]

Hi all,

I'm using Frame 7.2 on XP.

I am about to start documenting an Eclipse-based software. As regards the 
button/menu/function labels, what is the best way to integrate them into the 
doc: X-ref to a Frame doc containing all labels, text inset from a doc 
containing all labels, variables or just "hard"-typing in labels in the doc? Or 
something else? 

Any help appreciated,

Mathieu.



_
Vous voulez savoir ce que vous pouvez faire avec le nouveau Windows Live?? 
Lancez-vous !
http://www.microsoft.com/windows/windowslive/default.aspx

Cross-Reference Building Blocks

[David Spreadbury]

Windows XP w/SP2
FrameMaker 8.0p277 Structured
?
Is there a way to build a cross-reference building block that, when linking to 
a Figure caption that is positioned below the anchored frame that, when viewed 
in a PDF, the link result displays the figure and not just the caption?
?
I realize that this could be corrected by changing the caption to Above the 
Anchored Frame, but there are a lot of figures and would be a major change.
?In Frame, the jump goes to the caption but the figure is displayed with the 
cursor in the caption. In a PDF, it goes to the caption, with it being 
positioned at the top of the display.

Producing HTML help pages in FM for Eclipse help

[mathieu jacquet]

Hi all,

I'm using FM 7.2 on XP.

Just one question about FrameMaker and Eclipse help compatibility: Is there a 
specific way to develop the doc in FM when we intend to use the content with 
the Eclipse help afterwards? 

Any help appreciated,

Mathieu

_
T?l?phonez gratuitement ? tous vos proches avec Windows Live Messenger? !? 
T?l?chargez-le maintenant !?
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Getting Rid of Font Change Warning

[Fei Min Lorente]

Does anyone know how I stop this warning from appearing when I'm
printing a FrameMaker manual?

"Font information for your system has changed. This change may affect
the format and output of your document(s)"

I usually just click OK and carry on, but now we're trying to print as
part of an automated workflow process, and there's no one there to click
OK. In fact, you don't even see FrameMaker open on the screen.

I tried opening Print Setup for the book and selecting my default
printer. I've also tried selecting Adobe PDF as the printer.

I'm using FrameMaker 7.2 on an XP machine, and I'm actually creating a
PDF using the FDK, then converting the book to HTML files using Mif2Go.
It's creating the PDF just fine, then failing during the HTML
conversion. Nothing is wrong with the Mif2Go configuration; the same
files work just fine interactively.

Fei Min

---
Fei Min Lorente
Senior Technical Communicator
Medical Division
ON Semiconductor
feimin.lorente at onsemi.com
+1 519 884 9696 ext 2297 | office
+1 519 831 4931 | mobile
+1 519 884 0228 | fax
http://www.onsemi.com  
---

Getting Rid of Font Change Warning

[Kelly McDaniel]

Are you running more than one version of FM on your production
machine?...Kelly.

-Original Message-
From: framers-boun...@lists.frameusers.com
[mailto:framers-bounces at lists.frameusers.com] On Behalf Of Fei Min
Lorente
Sent: Friday, June 19, 2009 1:46 PM
To: framers at lists.frameusers.com
Subject: Getting Rid of Font Change Warning

Does anyone know how I stop this warning from appearing when I'm
printing a FrameMaker manual?

"Font information for your system has changed. This change may affect
the format and output of your document(s)"

I usually just click OK and carry on, but now we're trying to print as
part of an automated workflow process, and there's no one there to click
OK. In fact, you don't even see FrameMaker open on the screen.

I tried opening Print Setup for the book and selecting my default
printer. I've also tried selecting Adobe PDF as the printer.

I'm using FrameMaker 7.2 on an XP machine, and I'm actually creating a
PDF using the FDK, then converting the book to HTML files using Mif2Go.
It's creating the PDF just fine, then failing during the HTML
conversion. Nothing is wrong with the Mif2Go configuration; the same
files work just fine interactively.

Fei Min

---
Fei Min Lorente
Senior Technical Communicator
Medical Division
ON Semiconductor
feimin.lorente at onsemi.com
+1 519 884 9696 ext 2297 | office
+1 519 831 4931 | mobile
+1 519 884 0228 | fax
http://www.onsemi.com  
---


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Merge Multiple Doc Styles

[Jeff Schweiner]

Karen,

Rick makes a good point that a complete template should include more
than just paragraph tags and mentioned Character and Table formats.  I
went thru this about 1.5 years ago and found inconsistencies in the
following areas: 
- Conditional Text tags
- Variable and Running Header/Footer definitions
- Master Page layouts 
- Reference page contents
- Color definitions
- Cross Ref formats 
- Text Options
- Footnotes
- HTML setup (only if saving as HTML)

As a rough rule of thumb, your template should include everything that
is selectable from the Import Formats pop-up menu.

--
Jeff Schweiner
Hardware Engineering Writer
Cray Inc.
(715) 726-4801



Hi Karen,

Here is how I would approach the problem. Find the component the book
that
is the most solid as far as styles. Make a copy of this and call it your
"template." Delete all of the paragraph format formats in this document
that
still need work, leaving only the solid formats. 

For each of your other components, identify a one or more styles that
you
know that are in good shape. Think in terms of categories; for example,
maybe you spent a lot of time getting your list styles in place in a
particular document. Make a temporary copy of this document and delete
all
paragraph formats except the list styles. Now import these paragraph
formats
into your template and discard the temporary document.

You do not necessarily have to do this in one sitting; you can do it
over
time as you work on your book. What you are doing is building up your
template by adding solid formats to it. Since the paragraph catalog only
contains your good formats, you can at any time import the paragraph
formats
from this document into all of the other components in the book. Once
your
template's paragraph catalog has the same number of formats as the
book's
components, then it should be pretty complete.

You can do this process with your template's other categories of styles,
like character and table formats. To round out the template, you could
make
this into a style guide for your book. When you want to modify or add
formats in your book, do it in the style guide (template) first, and
then
import the formats into your book's components.

Please let me know if you have any questions or comments. Thank you very
much. 

Rick Quatro
Carmen Publishing Inc.
rick at frameexpert.com
585-659-8267




Hello Frame Gurus,

I'm rather new to the list so please bear with me.

I have a book containing 12 files. Over time (starting before I ever 
worked with these files), each file's paragraph style sheet has been 
modified so that now the book's styles are a sea of inconsistency. 
Using Paragraph Tools I can reduce the mess to what's actually in use 
and eliminate what I don't need. I still need to re-name/spec what 
remains more consistently.

To get one file's formats into another, I know I could import 
paragraph formats to individual files. But I would have to re-create 
all the formats in one document first (even though they already 
exist, spread throughout several documents). Will this give the same 
result as if a single merged style sheet had been applied to all 
files in the book? Is there another (more 
effective/efficient/reliable) way?

Anticipating your wisdom

Karen

Merge Multiple Doc Styles?

[Karen Robbins]

Rick and Art,

Thanks for your insights. Both sensible approaches and at least 
somewhat less painful than rebuilding the entire thing from scratch 
:-).

--Karen

>==Rick's Reply==
>
>Hi Karen,
>
>Here is how I would approach the problem. Find the component the book that
>is the most solid as far as styles. Make a copy of this and call it your
>"template." Delete all of the paragraph format formats in this document that
>still need work, leaving only the solid formats.
>
>For each of your other components, identify a one or more styles that you
>know that are in good shape. Think in terms of categories; for example,
>maybe you spent a lot of time getting your list styles in place in a
>particular document. Make a temporary copy of this document and delete all
>paragraph formats except the list styles. Now import these paragraph formats
>into your template and discard the temporary document.
>
>You do not necessarily have to do this in one sitting; you can do it over
>time as you work on your book. What you are doing is building up your
>template by adding solid formats to it. Since the paragraph catalog only
>contains your good formats, you can at any time import the paragraph formats
>from this document into all of the other components in the book. Once your
>template's paragraph catalog has the same number of formats as the book's
>components, then it should be pretty complete.
>
>You can do this process with your template's other categories of styles,
>like character and table formats. To round out the template, you could make
>this into a style guide for your book. When you want to modify or add
>formats in your book, do it in the style guide (template) first, and then
>import the formats into your book's components.
>
>Please let me know if you have any questions or comments. Thank you very
>much.
>
>Rick Quatro
>Carmen Publishing Inc.
>rick at frameexpert.com
>585-659-8267
>
>==Art's Reply==
>
>I think any method you choose depends on having one known-good file
>that you can use as a template for the others. It may be a true
>template or one of the chapters, but it should exist so you can clone
>it to the others and enforce consistency. Depending on the version of
>FM that you're running (you should provide that information, and your
>OS, when you post).
>
>There are a couple of methods you can use to reconcile the tags and
>other styles -- tables, colors and so on. I'd recommend the Clean
>Import plugin because it removes all existing styles from all catalogs
>and then pulls in the set from your template file. Simply importing
>formats will add the "good" tags to the existing ones but not remove
>what's there.
>
>At that point you need to apply your good tags to the content in the
>files if there's a difference in tag names and remove any manual
>over-rides. There are several other tools that can help with that,
>although you can often just work with the Global commands in the
>paragraph and character designer tools.
>
>Art
>
>Art Campbell
>art.campbell at gmail.com
>

On Thu, Jun 18, 2009 at 7:56 PM, Karen Robbins wrote:
>  Hello Frame Gurus,
>
>  I'm rather new to the list so please bear with me.
>
>  I have a book containing 12 files. Over time (starting before I ever
>  worked with these files), each file's paragraph style sheet has been
>  modified so that now the book's styles are a sea of inconsistency.
>  Using Paragraph Tools I can reduce the mess to what's actually in use
>  and eliminate what I don't need. I still need to re-name/spec what
>  remains more consistently.
>
>  To get one file's formats into another, I know I could import
>  paragraph formats to individual files. But I would have to re-create
>  all the formats in one document first (even though they already
>  exist, spread throughout several documents). Will this give the same
>  result as if a single merged style sheet had been applied to all
>  files in the book? Is there another (more
>  effective/efficient/reliable) way?
>
>  Anticipating your wisdom
>
>  Karen
>  ___

Getting Rid of Font Change Warning

[Fei Min Lorente]

Nope; just FM 7.2.

I think the warning is coming up because I printed some pages directly
from FrameMaker, but the manuals are always produced as PDFs. Wouldn't
that change the printer from Adobe PDF to the paper printer and back
again?

Fei Min

-Original Message-
From: Kelly McDaniel [mailto:kmcdan...@pavtech.com] 
Sent: Friday, June 19, 2009 3:10 PM
To: Fei Min Lorente; framers at lists.frameusers.com
Subject: RE: Getting Rid of Font Change Warning

Are you running more than one version of FM on your production
machine?...Kelly.

-Original Message-
From: framers-boun...@lists.frameusers.com
[mailto:framers-bounces at lists.frameusers.com] On Behalf Of Fei Min
Lorente
Sent: Friday, June 19, 2009 1:46 PM
To: framers at lists.frameusers.com
Subject: Getting Rid of Font Change Warning

Does anyone know how I stop this warning from appearing when I'm
printing a FrameMaker manual?

"Font information for your system has changed. This change may affect
the format and output of your document(s)"

I usually just click OK and carry on, but now we're trying to print as
part of an automated workflow process, and there's no one there to click
OK. In fact, you don't even see FrameMaker open on the screen.

I tried opening Print Setup for the book and selecting my default
printer. I've also tried selecting Adobe PDF as the printer.

I'm using FrameMaker 7.2 on an XP machine, and I'm actually creating a
PDF using the FDK, then converting the book to HTML files using Mif2Go.
It's creating the PDF just fine, then failing during the HTML
conversion. Nothing is wrong with the Mif2Go configuration; the same
files work just fine interactively.

Fei Min

---
Fei Min Lorente
Senior Technical Communicator
Medical Division
ON Semiconductor
feimin.lorente at onsemi.com
+1 519 884 9696 ext 2297 | office
+1 519 831 4931 | mobile
+1 519 884 0228 | fax
http://www.onsemi.com 
---


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Getting Rid of Font Change Warning

[Art Campbell]

That's the typical message you receive when switching printers while a
file is open. Try setting Adobe PDF as your default system printer and
seeing if that makes a difference.

If you don't want to make it the full-time default, there's a plug in
that sets it only for Frame.


Art Campbell
   art.campbell at gmail.com
  "... In my opinion, there's nothing in this world beats a '52
Vincent and a redheaded girl." -- Richard Thompson
  No disclaimers apply.
   DoD 358



On Fri, Jun 19, 2009 at 2:46 PM, Fei Min
Lorente wrote:
> Does anyone know how I stop this warning from appearing when I'm
> printing a FrameMaker manual?
>
> "Font information for your system has changed. This change may affect
> the format and output of your document(s)"
>
> I usually just click OK and carry on, but now we're trying to print as
> part of an automated workflow process, and there's no one there to click
> OK. In fact, you don't even see FrameMaker open on the screen.
>
> I tried opening Print Setup for the book and selecting my default
> printer. I've also tried selecting Adobe PDF as the printer.
>
> I'm using FrameMaker 7.2 on an XP machine, and I'm actually creating a
> PDF using the FDK, then converting the book to HTML files using Mif2Go.
> It's creating the PDF just fine, then failing during the HTML
> conversion. Nothing is wrong with the Mif2Go configuration; the same
> files work just fine interactively.
>
> Fei Min
>
> ---
> Fei Min Lorente
> Senior Technical Communicator
> Medical Division
> ON Semiconductor
> feimin.lorente at onsemi.com
> +1 519 884 9696 ext 2297 | office
> +1 519 831 4931 | mobile
> +1 519 884 0228 | fax
> http://www.onsemi.com 
> ---
>
>
> ___
>
>
> You are currently subscribed to Framers as art.campbell at gmail.com.
>
> Send list messages to framers at lists.frameusers.com.
>
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>
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>

Getting Rid of Font Change Warning

[Stuart Rogers]

Art Campbell wrote:
> That's the typical message you receive when switching printers while a
> file is open. Try setting Adobe PDF as your default system printer and
> seeing if that makes a difference.
> 
> If you don't want to make it the full-time default, there's a plug in
> that sets it only for Frame.


SetPrint from sundorne, for free:

http://sundorne.com/FrameMaker/Freeware/setPrint.htm

-- 
Stuart Rogers
Technical Communicator
Phoenix Geophysics Limited
Toronto, ON, Canada
+1 (416) 491-7340 x 325

srogers phoenix-geophysics com

"It is not enough that I succeed.
  Others must fail."

-- Oscar Wilde

Getting Rid of Font Change Warning

[Kelly McDaniel]

Ack! (I forgot)...which I use in my handwritten automation...Kelly.


-Original Message-
From: framers-boun...@lists.frameusers.com
[mailto:framers-bounces at lists.frameusers.com] On Behalf Of Stuart Rogers
Sent: Friday, June 19, 2009 2:30 PM
Cc: framers at lists.frameusers.com; Fei Min Lorente
Subject: Re: Getting Rid of Font Change Warning

Art Campbell wrote:
> That's the typical message you receive when switching printers while a
> file is open. Try setting Adobe PDF as your default system printer and
> seeing if that makes a difference.
> 
> If you don't want to make it the full-time default, there's a plug in
> that sets it only for Frame.


SetPrint from sundorne, for free:

http://sundorne.com/FrameMaker/Freeware/setPrint.htm

-- 
Stuart Rogers
Technical Communicator
Phoenix Geophysics Limited
Toronto, ON, Canada
+1 (416) 491-7340 x 325

srogers phoenix-geophysics com

"It is not enough that I succeed.
  Others must fail."

-- Oscar Wilde
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Getting Rid of Font Change Warning

[Jeremy H. Griffith]

On Fri, 19 Jun 2009 11:46:28 -0700, "Fei Min Lorente" 
 wrote:

>Does anyone know how I stop this warning from appearing when I'm
>printing a FrameMaker manual?
> 
>"Font information for your system has changed. This change may affect
>the format and output of your document(s)"

That means that the printer driver set for Frame changed.

>I usually just click OK and carry on, but now we're trying to print as
>part of an automated workflow process, and there's no one there to click
>OK. In fact, you don't even see FrameMaker open on the screen.
>
>I tried opening Print Setup for the book and selecting my default
>printer. I've also tried selecting Adobe PDF as the printer.

Try installing SetPrint, a free utility from Sundorne:
  http://www.sundorne.com/FrameMaker/Freeware/setPrint.htm

It lets you specify a different default printer for Frame
than the one you have as the system default, and should
prevent this problem by keeping the printer selection in
Frame fixed, preferably at Adobe PDF.

While you are there, check out Ian's other three new free
Frame utilities.  His $25 commercial one, IndexRef, is 
absolutely essential if you want fully functional Frame 
indexes, where See and See-also references really work.

>I'm using FrameMaker 7.2 on an XP machine, and I'm actually creating a
>PDF using the FDK, then converting the book to HTML files using Mif2Go.
>It's creating the PDF just fine, then failing during the HTML
>conversion. Nothing is wrong with the Mif2Go configuration; the same
>files work just fine interactively.

Are you using runfm to handle the conversions?  It works
for both PDF and Mif2Go projects.  If not, see if that
helps; we go to some lengths to prevent Frame from asking
for anything from the user, since the user is usually not
there...

-- Jeremy H. Griffith, at Omni Systems Inc.
http://www.omsys.com/

Producing HTML help pages in FM for Eclipse help

[Fei Min Lorente]

Hi Mathieu:

I'm using FM 7.2 on XP, too, and I'm turning FM books into Eclipse User 
Assistance. I can't think of anything special about writing in FrameMaker to 
create Eclipse help files, but I can think of some things I did in FrameMaker 
because I'm using Mif2Go to convert the books.

By the way, are you using structured or unstructured FM? Not that it matters 
much; I'm just curious.

I wanted to split my chapters into smaller files because it's pretty rotton to 
have to scroll through a long file in Eclipse UA, so I used a Mif2Go-defined 
marker in FM to provide file names wherever I split the file. Otherwise, Mif2Go 
generates a file name based on the paragraph ID, and that changes a lot.

I've also used markers to specify graphics that I want replaced with specific 
files, not the automatically converted JPEGs.

And if you're indexing, and if you have any "see" or "see also" references, 
you'll need a plugin from Sundorne called IndexRef. When the index file is 
converted to an Eclipse keyword index, any "see" or "see also" references will 
link to the place where you created them in the FM chapters. What you'd really 
like them to do is link to the term to which they refer in the index, but 
Eclipse isn't up to doing that yet. The next best thing is to not make them 
link anywhere.

So, how are you turning your FM books into Eclipse UA?

Fei Min Lorente

-Original Message-
From: framers-bounces at lists.frameusers.com 
[mailto:framers-boun...@lists.frameusers.com] On Behalf Of mathieu jacquet
Sent: Friday, June 19, 2009 1:23 PM
To: framers at lists.frameusers.com
Subject: Producing HTML help pages in FM for Eclipse help


Hi all,

I'm using FM 7.2 on XP.

Just one question about FrameMaker and Eclipse help compatibility: Is there a 
specific way to develop the doc in FM when we intend to use the content with 
the Eclipse help afterwards? 

Any help appreciated,

Mathieu

_
T?l?phonez gratuitement ? tous vos proches avec Windows Live Messenger? !? 
T?l?chargez-le maintenant ! http://www.windowslive.fr/messenger/1.asp
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Merge Multiple Doc Styles?

[Pinkham, Jim]

Some very good advice, too, in the Adobe FrameMaker Template Series
Primer,
http://www.adobe.com/products/framemaker/tempseries/pdfs/primer.pdf, and
FrameMaker Template Design and Enforcement,
http://www.microtype.com/resources/articles/TMPDESIN_DE.PDF, which is
broadly applicable notwithstanding its structured emphasis.

Jim

-Original Message-
From: framers-boun...@lists.frameusers.com
[mailto:framers-bounces at lists.frameusers.com] On Behalf Of Karen Robbins
Sent: Friday, June 19, 2009 12:20 PM
To: framers at lists.frameusers.com
Subject: Re: Merge Multiple Doc Styles?

Rick and Art,

Thanks for your insights. Both sensible approaches and at least somewhat
less painful than rebuilding the entire thing from scratch :-).

--Karen

>==Rick's Reply==
>
>Hi Karen,
>
>Here is how I would approach the problem. Find the component the book 
>that is the most solid as far as styles. Make a copy of this and call 
>it your "template." Delete all of the paragraph format formats in this 
>document that still need work, leaving only the solid formats.
>
>For each of your other components, identify a one or more styles that 
>you know that are in good shape. Think in terms of categories; for 
>example, maybe you spent a lot of time getting your list styles in 
>place in a particular document. Make a temporary copy of this document 
>and delete all paragraph formats except the list styles. Now import 
>these paragraph formats into your template and discard the temporary
document.
>
>You do not necessarily have to do this in one sitting; you can do it 
>over time as you work on your book. What you are doing is building up 
>your template by adding solid formats to it. Since the paragraph 
>catalog only contains your good formats, you can at any time import the

>paragraph formats from this document into all of the other components 
>in the book. Once your template's paragraph catalog has the same number

>of formats as the book's components, then it should be pretty complete.
>
>You can do this process with your template's other categories of 
>styles, like character and table formats. To round out the template, 
>you could make this into a style guide for your book. When you want to 
>modify or add formats in your book, do it in the style guide (template)

>first, and then import the formats into your book's components.
>
>Please let me know if you have any questions or comments. Thank you 
>very much.
>
>Rick Quatro
>Carmen Publishing Inc.
>rick at frameexpert.com
>585-659-8267
>
>==Art's Reply==
>
>I think any method you choose depends on having one known-good file 
>that you can use as a template for the others. It may be a true 
>template or one of the chapters, but it should exist so you can clone 
>it to the others and enforce consistency. Depending on the version of 
>FM that you're running (you should provide that information, and your 
>OS, when you post).
>
>There are a couple of methods you can use to reconcile the tags and 
>other styles -- tables, colors and so on. I'd recommend the Clean 
>Import plugin because it removes all existing styles from all catalogs 
>and then pulls in the set from your template file. Simply importing 
>formats will add the "good" tags to the existing ones but not remove 
>what's there.
>
>At that point you need to apply your good tags to the content in the 
>files if there's a difference in tag names and remove any manual 
>over-rides. There are several other tools that can help with that, 
>although you can often just work with the Global commands in the 
>paragraph and character designer tools.
>
>Art
>
>Art Campbell
>art.campbell at gmail.com
>

On Thu, Jun 18, 2009 at 7:56 PM, Karen Robbins
wrote:
>  Hello Frame Gurus,
>
>  I'm rather new to the list so please bear with me.
>
>  I have a book containing 12 files. Over time (starting before I ever

> worked with these files), each file's paragraph style sheet has been  
> modified so that now the book's styles are a sea of inconsistency.
>  Using Paragraph Tools I can reduce the mess to what's actually in use

> and eliminate what I don't need. I still need to re-name/spec what  
> remains more consistently.
>
>  To get one file's formats into another, I know I could import  
> paragraph formats to individual files. But I would have to re-create  
> all the formats in one document first (even though they already  
> exist, spread throughout several documents). Will this give the same  
> result as if a single merged style sheet had been applied to all  
> files in the book? Is there another (more
>  effective/efficient/reliable) way?
>
>  Anticipating your wisdom
>
>  Karen
>  ___
___


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Producing HTML help pages in FM for Eclipse help

[Jeremy H. Griffith]

On Fri, 19 Jun 2009 13:06:27 -0700, "Fei Min Lorente" 
 wrote:

>I wanted to split my chapters into smaller files because 
>it's pretty rotton to have to scroll through a long file 
>in Eclipse UA, so I used a Mif2Go-defined marker in FM to 
>provide file names wherever I split the file. Otherwise, 
>Mif2Go generates a file name based on the paragraph ID, 
>and that changes a lot.

One correction:  The generated file name does **not** 
change, ever, unless you delete the starting heading
of the section, then recreate a new one.  Or *copy* and 
paste it to a different location; if you *cut* and paste, 
it stays the same.  It does not change if you edit the 
heading, or when you make any other changes anywhere in 
the file.  That's a promise.

Why does this matter?  Because, as we say in the docs,
using a marker to create a fixed name is very, very
dangerous.  You *will*, at some point, use the same
name twice, and you won't know you did.  The result
will be the second file overwriting the first.  It
is very hard to figure out what went wrong when that 
happens, and there's nothing we can do to prevent it,
or even tell you when, not if, it happens.

Why do we still support the FileName markers?  Well, 
for a while, we didn't.  We removed the feature.  But 
there is one case where it really is needed, when an 
external system requires a specific filename.  So we 
put the FileName markers back... with warnings.  ;-)

-- Jeremy H. Griffith, at Omni Systems Inc.
http://www.omsys.com/

Producing HTML help pages in FM for Eclipse help

[Fei Min Lorente]

Thanks for correcting that, Jeremy. I blame my faulty memory.

The reason the file names kept changing on me is because I have some
chapters that are generated from the source code, tagged with XML, then
imported into FrameMaker. I really wouldn't expect Mif2Go to remember
what the last batch of sections were named when they are all effectively
replaced. Hence, the filename markers saved me, especially since we
store all this in a file control system and I was filling it up with
duplicate content (same stuff, different file name). And since the
markers are generated, too, we've worked out a system so they don't
duplicate.

Fei Min 

-Original Message-
From: Jeremy H. Griffith [mailto:jer...@omsys.com] 
Sent: Friday, June 19, 2009 4:27 PM
To: framers at lists.frameusers.com
Cc: mathieu jacquet; Fei Min Lorente
Subject: Re: Producing HTML help pages in FM for Eclipse help

On Fri, 19 Jun 2009 13:06:27 -0700, "Fei Min Lorente" 
 wrote:

>I wanted to split my chapters into smaller files because it's pretty 
>rotton to have to scroll through a long file in Eclipse UA, so I used a

>Mif2Go-defined marker in FM to provide file names wherever I split the 
>file. Otherwise, Mif2Go generates a file name based on the paragraph 
>ID, and that changes a lot.

One correction:  The generated file name does **not** change, ever,
unless you delete the starting heading of the section, then recreate a
new one.  Or *copy* and paste it to a different location; if you *cut*
and paste, it stays the same.  It does not change if you edit the
heading, or when you make any other changes anywhere in the file.
That's a promise.

Why does this matter?  Because, as we say in the docs, using a marker to
create a fixed name is very, very dangerous.  You *will*, at some point,
use the same name twice, and you won't know you did.  The result will be
the second file overwriting the first.  It is very hard to figure out
what went wrong when that happens, and there's nothing we can do to
prevent it, or even tell you when, not if, it happens.

Why do we still support the FileName markers?  Well, for a while, we
didn't.  We removed the feature.  But there is one case where it really
is needed, when an external system requires a specific filename.  So we
put the FileName markers back... with warnings.  ;-)

-- Jeremy H. Griffith, at Omni Systems Inc.
http://www.omsys.com/

Converting from Word to FM9: Tables in Tables??

[Alison Craig]

Les, this actually sounds great.

I'll try it along with the other advice I've been given and use whichever seems 
to be the simplest and the most flexible for Notes/Cautions/Warnings in Tables.

Thanks, Alison


From: Les Smalley [mailto:l_c_smal...@yahoo.com]
Sent: Tuesday, June 16, 2009 7:30 PM
To: framers at lists.frameusers.com; Alison Craig
Subject: Re: Converting from Word to FM9: Tables in Tables??

No, Frame does not support tables within table.  But depending on your need, it 
does (and fairly easily at that) support lines above and below paragraphs.  
There is a little setup that need to be done.

On the Reference pages (not sure how this is reached in FM9, in earlier 
versions it is View > Reference Pages) you can create a named frame (or copy 
and paste one of the existing one and give it a new name).  There is a drawing 
tool to create a frame - it looks like a box with several object (triangle, 
square, circle) within it.  If you draw a new frame, you'll be prompted for a 
name.  This name will not automatically appear but FM knows what it is.  If you 
want the name visible on the Ref Page, you have to add a text line label for it.

The height of the frame itself will add to the spacing above/below the 
paragraph, so you may wish to keep it small - like 8 points.  But make the 
frame at least as wide as the full column measure.  The width of the frame will 
control how wide a line may appear on the body page - the maximum visible size 
is the smaller of the text column (or table cell!) width and the width of the 
frame.  Also, the left edge of the frame is always aligned to the left edge of 
the column - not with the left edge of the paragraph if it is indented.

Inside this frame place a line of the desired size.  If the line is offset 
within the frame, it will be offset by that same amount from the column edge.  
The vertical position of the line in the frame will control its relative 
placement to the text of the paragraph - closer to the bottom of the frame and 
it will appear closer to the first line of text if the frame is above the para, 
and farther from the last line of text if it appears below, and vice-versa.  
Centering the line vertically within the frame is probably the best best for 
your use.

In the paragraph designer, under Advanced properties, there are (were?) 
drop-down list for Frame Above and Frame Below.  When displaying the 
Note/Caution/Warning paragraph style in the designer, simply select the name of 
the frame you created in these drop downs and click update all.  The line form 
the frame on the ref page will now appear above or below (or both) the 
paragraph.

Hanging indents for the Note/Caution/Warning are set on the Basic properties 
tab of the Paragraph Designer - but differently than in Word.  You set the 
indent from the left margin and can specify different values for the first line 
of a paragraph and all subsequent lines.  Make the First value smaller than the 
Left value (e.g., 0.25" and 0.5") and you'll have a hanging indent.

Hope this helps,

- Les


--- On Tue, 6/16/09, Alison Craig  wrote:
My company is finally making the transition from MS Word 2003 to FM 9 for all 
manuals.

On the advice of a consultant, I've translated my Note/Caution/Warning style 
into a table format as I was told this was the simplest way to duplicate my 
Word format (a simple hanging indent paragraph with a border above and below to 
demarcate the Note/Caution/Warning).

The problem is that I also have to use the Note/Caution/Warning style in table 
cells and it seems that FM9 does not support tables in tables.

I'm not sure if this forum will support attachments, but just in case it does, 
I've included a PDF of one of my simplest Word tables (2 columns only, with no 
shading) that also contains Notes and a Warning.

If anyone can advise me of a (simple?) way to duplicate this within FM9, I'd be 
extremely grateful.

Alison

Getting Rid of Font Change Warning

[Fei Min Lorente]

Before I go installing the SetPrint utility, I have a couple of
questions:

- Can I imitate this utility by going to File > Print Setup and choosing
Adobe PDF as the printer? Is this saved for FrameMaker in general, or
for the book that I have open?

- If I install SetPrint, does it mean that when I want to print a few
pages for a quick discussion, I have to generate a PDF and print from
that? 

Fei Min

-Original Message-
From: Jeremy H. Griffith [mailto:jer...@omsys.com] 
Sent: Friday, June 19, 2009 3:43 PM
To: framers at lists.frameusers.com
Cc: Fei Min Lorente
Subject: Re: Getting Rid of Font Change Warning

On Fri, 19 Jun 2009 11:46:28 -0700, "Fei Min Lorente" 
 wrote:

>Does anyone know how I stop this warning from appearing when I'm 
>printing a FrameMaker manual?
> 
>"Font information for your system has changed. This change may affect 
>the format and output of your document(s)"

That means that the printer driver set for Frame changed.

>I usually just click OK and carry on, but now we're trying to print as 
>part of an automated workflow process, and there's no one there to 
>click OK. In fact, you don't even see FrameMaker open on the screen.
>
>I tried opening Print Setup for the book and selecting my default 
>printer. I've also tried selecting Adobe PDF as the printer.

Try installing SetPrint, a free utility from Sundorne:
  http://www.sundorne.com/FrameMaker/Freeware/setPrint.htm

It lets you specify a different default printer for Frame than the one
you have as the system default, and should prevent this problem by
keeping the printer selection in Frame fixed, preferably at Adobe PDF.

While you are there, check out Ian's other three new free Frame
utilities.  His $25 commercial one, IndexRef, is absolutely essential if
you want fully functional Frame indexes, where See and See-also
references really work.

>I'm using FrameMaker 7.2 on an XP machine, and I'm actually creating a 
>PDF using the FDK, then converting the book to HTML files using Mif2Go.
>It's creating the PDF just fine, then failing during the HTML 
>conversion. Nothing is wrong with the Mif2Go configuration; the same 
>files work just fine interactively.

Are you using runfm to handle the conversions?  It works for both PDF
and Mif2Go projects.  If not, see if that helps; we go to some lengths
to prevent Frame from asking for anything from the user, since the user
is usually not there...

-- Jeremy H. Griffith, at Omni Systems Inc.
http://www.omsys.com/

Producing HTML help pages in FM for Eclipse help

[Jeremy H. Griffith]

On Fri, 19 Jun 2009 13:36:16 -0700, "Fei Min Lorente" 
 wrote:

>The reason the file names kept changing on me is because I have some
>chapters that are generated from the source code, tagged with XML, then
>imported into FrameMaker. I really wouldn't expect Mif2Go to remember
>what the last batch of sections were named when they are all effectively
>replaced. 

Um, no, that's one of the cases where the IDs change.  We
actually depend on *Frame* to remember them, as the Unique
tags you see throughout the MIF, which contain the ObjectIDs.
When you recreate a document, Frame uses fresh ones, though
if the same doc is recreated from the same template doc,
they may very well turn out to be the same.

>Hence, the filename markers saved me, especially since we
>store all this in a file control system and I was filling it up with
>duplicate content (same stuff, different file name). And since the
>markers are generated, too, we've worked out a system so they don't
>duplicate.

Good!  That last step is critical.  If you are generating
the filename markers, you can indeed prevent duplicates.
The problem is when people create the names themselves; it
just isn't possible to remember all the ones you have used
already without any errors.  It takes a computer to do that.  ;-)

-- Jeremy H. Griffith, at Omni Systems Inc.
http://www.omsys.com/

Getting Rid of Font Change Warning

[Ian Hawkins]

SetPrint changes the default FrameMaker printer. You can always change 
it manually in FrameMaker, just as you would if you didn't have SetPrint.

The FrameMaker File > Print Setup only changes the FrameMaker printer 
for your current FrameMaker session. SetPrint sets it at the start of 
every FrameMaker session.

Personally, I prefer to always print to PDF first, which is one of the 
reasons I wrote SetPrint. I have found that FrameMaker output looks best 
when you create a PDF. This is especially important if you use embedded 
EPS graphics, for example.

Ian

Fei Min Lorente wrote:
> Before I go installing the SetPrint utility, I have a couple of
> questions:
>
> - Can I imitate this utility by going to File > Print Setup and choosing
> Adobe PDF as the printer? Is this saved for FrameMaker in general, or
> for the book that I have open?
>
> - If I install SetPrint, does it mean that when I want to print a few
> pages for a quick discussion, I have to generate a PDF and print from
> that? 
>
> Fei Min
>
> -Original Message-
> From: Jeremy H. Griffith [mailto:jeremy at omsys.com] 
> Sent: Friday, June 19, 2009 3:43 PM
> To: framers at lists.frameusers.com
> Cc: Fei Min Lorente
> Subject: Re: Getting Rid of Font Change Warning
>
> On Fri, 19 Jun 2009 11:46:28 -0700, "Fei Min Lorente" 
>  wrote:
>
>   
>> Does anyone know how I stop this warning from appearing when I'm 
>> printing a FrameMaker manual?
>>
>> "Font information for your system has changed. This change may affect 
>> the format and output of your document(s)"
>> 
>
> That means that the printer driver set for Frame changed.
>
>   
>> I usually just click OK and carry on, but now we're trying to print as 
>> part of an automated workflow process, and there's no one there to 
>> click OK. In fact, you don't even see FrameMaker open on the screen.
>>
>> I tried opening Print Setup for the book and selecting my default 
>> printer. I've also tried selecting Adobe PDF as the printer.
>> 
>
> Try installing SetPrint, a free utility from Sundorne:
>   http://www.sundorne.com/FrameMaker/Freeware/setPrint.htm
>
> It lets you specify a different default printer for Frame than the one
> you have as the system default, and should prevent this problem by
> keeping the printer selection in Frame fixed, preferably at Adobe PDF.
>
> While you are there, check out Ian's other three new free Frame
> utilities.  His $25 commercial one, IndexRef, is absolutely essential if
> you want fully functional Frame indexes, where See and See-also
> references really work.
>
>   
>> I'm using FrameMaker 7.2 on an XP machine, and I'm actually creating a 
>> PDF using the FDK, then converting the book to HTML files using Mif2Go.
>> It's creating the PDF just fine, then failing during the HTML 
>> conversion. Nothing is wrong with the Mif2Go configuration; the same 
>> files work just fine interactively.
>> 
>
> Are you using runfm to handle the conversions?  It works for both PDF
> and Mif2Go projects.  If not, see if that helps; we go to some lengths
> to prevent Frame from asking for anything from the user, since the user
> is usually not there...
>
> -- Jeremy H. Griffith, at Omni Systems Inc.
> http://www.omsys.com/
> ___
>
>
> You are currently subscribed to Framers as ihawkins at sundorne.com.
>
> Send list messages to framers at lists.frameusers.com.
>
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Getting Rid of Font Change Warning

[Jeremy H. Griffith]

On Fri, 19 Jun 2009 13:56:36 -0700, "Fei Min Lorente" 
 wrote:

>Before I go installing the SetPrint utility, I have a couple of
>questions:
>
>- Can I imitate this utility by going to File > Print Setup and 
>choosing Adobe PDF as the printer? 

If you are there to make the change, you can.  But a build
system can't.  And personally, I find it way easier to leave
the Frame printer set to Adobe PDF, regardless of the system
default printer setting.

>Is this saved for FrameMaker in general, or for the book that 
>I have open?

Frame in general.

>- If I install SetPrint, does it mean that when I want to print 
>a few pages for a quick discussion, I have to generate a PDF 
>and print from that? 

No, in that case you just select the local printer you want
first, though you may get better results in some cases by
going through PDF.  The time difference is small; try it
both ways, and see what you prefer.

-- Jeremy H. Griffith, at Omni Systems Inc.
http://www.omsys.com/

Getting Rid of Font Change Warning

[syed.hos...@aeris.net]

> >Before I go installing the SetPrint utility, I have a couple of
>questions:
> >
> >- Can I imitate this utility by going to File > Print Setup and 
> >choosing Adobe PDF as the printer? 

> If you are there to make the change, you can.  But a build
> system can't.  And personally, I find it way easier to leave
> the Frame printer set to Adobe PDF, regardless of the system
> default printer setting.

For this same reason, I leave my Windows default printer set to Adobe
PDF - no issues at all then. :)

> >Is this saved for FrameMaker in general, or for the book that 
> >I have open?

> Frame in general.

> >- If I install SetPrint, does it mean that when I want to print 
> >a few pages for a quick discussion, I have to generate a PDF 
> >and print from that? 

> No, in that case you just select the local printer you want
> first, though you may get better results in some cases by
> going through PDF.  The time difference is small; try it
> both ways, and see what you prefer.

As mentioned above, I leave my Windows default printer to Adobe PDF.
Then, I don't need to worry about FrameMaker settings.

Then, it depends on the purpose to print those few or more pages.

If it is to see/review what the end look/feel result will be, then it is
best to generate the few pages in PDF and print from within Acrobat -
shows the likely printed outcome eventually when the recipient of the
document will get it.

If it is just to proof the text (or some local purpose like an internal
review), then I just select the actual printer at that point and print
those pages and not worry about the look/feel till much later.

Z

Logging FrameMaker book errors in a text file

[Gordon Furbush]

I have several scripts to automate our PDF and HTML builds.  The builds are 
completely custom (Bash scripts calling a combination of dzbatcher and Perl 
scripts). We do not use Webworks.

Everything is working fine, except for reporting missing imported graphics.  We 
also sometimes get false errors in the consfile.txt file for "unresolved cross 
references" that actually work fine.

I've seen this question asked before on some of the other forums (probably here 
too), but here goes:  Is there any RELIABLE way to capture book build errors in 
a text file during a batch build process launched on the command line?


- The Framester