Re: Cleaning Character Formats
On 2013-Jul-09 3:15 PM, Karen Robbins wrote: I want to remove rogue character formats and replace them with correct ones. I've used Character Tools to generate a list of formats by file so I know which ones are in each document of my book. I choose Character Format... in the Find/Change palette, type the character format name in the entry field, check the Consider Case checkbox, check the Document radio button to check only the open document, and click Find. Don't choose Character Format..., choose Character Tag: HTH, -- Stuart Rogers Technical Communicator Phoenix Geophysics Limited 3781 Victoria Park Avenue, Unit 3 Toronto, ON, Canada M1W 3K5 +1 (416) 491-7340 x 325 http://www.phoenix-geophysics.com ___ You are currently subscribed to framers as arch...@mail-archive.com. Send list messages to framers@lists.frameusers.com. To unsubscribe send a blank email to framers-unsubscr...@lists.frameusers.com or visit http://lists.frameusers.com/mailman/options/framers/archive%40mail-archive.com Send administrative questions to listad...@frameusers.com. Visit http://www.frameusers.com/ for more resources and info.
RE: Cleaning Character Formats
You don't indicate what version of FrameMaker you are using, so I'll try to keep my answers as generic and universal as possible. If you're trying to find named character styles, you should be choosing Character Tag rather than Character Format in the Find box. You will have to type the name of the tag, though, the same way you have to when searching for paragraph tags. If you're trying to find instances of manually applied character formatting (format overrides), you'll either have to search for Character Format and deal with each item in the format dialog individually, or else get yourself a script or plug-in that finds overrides and generates a hyperlinked report. Once you have the report you can jump to each override and either remove the formatting or apply it via named styles (tags). For years I've used the hunt overrides plug-ins from CudSpan (Chris Despopoulis) and they work just fine. BTW, if you're searching for tags or formatting, you should not be checking the Consider Case option, since that is intended for use when searching for a text string in the document's content. I don't know whether it affects tag or formatting searches or whether it is completely ignored (as it should be), but why select it if it's irrelevant? -Fred Ridder Date: Tue, 9 Jul 2013 12:15:10 -0700 Subject: Cleaning Character Formats From: karendes...@gmail.com To: framers@lists.frameusers.com I want to remove rogue character formats and replace them with correct ones. I've used Character Tools to generate a list of formats by file so I know which ones are in each document of my book. I choose Character Format... in the Find/Change palette, type the character format name in the entry field, check the Consider Case checkbox, check the Document radio button to check only the open document, and click Find. Usually, the Find Character Format dialog appears. I can't possibly remember all the properties I assigned to every format I created, and certainly wouldn't know the properties of a rogue or legacy style that I didn't create. I just want to find the format by the name assigned to it. Shouldn't those names appear in the scrollable entry field of the Find/Change palette, the same way paragraph styles do? (Not even default character styles show up.) Must I generate a long CT report on all styles to get the properties to complete this dialog? If I close this dialog and try again, a Specify the character format to find alert appears. My documents have only an A flow. I doubt the character format I'm looking for would be on a master page. Even if a style or two were in an unanchored box, for example, that doesn't explain all styles not being available or found. I'm sure this is a case of user error. What am I doing wrong? Thanks, Karen ___ You are currently subscribed to framers as docu...@hotmail.com. Send list messages to framers@lists.frameusers.com. To unsubscribe send a blank email to framers-unsubscr...@lists.frameusers.com or visit http://lists.frameusers.com/mailman/options/framers/docudoc%40hotmail.com Send administrative questions to listad...@frameusers.com. Visit http://www.frameusers.com/ for more resources and info. ___ You are currently subscribed to framers as arch...@mail-archive.com. Send list messages to framers@lists.frameusers.com. To unsubscribe send a blank email to framers-unsubscr...@lists.frameusers.com or visit http://lists.frameusers.com/mailman/options/framers/archive%40mail-archive.com Send administrative questions to listad...@frameusers.com. Visit http://www.frameusers.com/ for more resources and info.
Re: Cleaning Character Formats
If I'm reading your message right, you should be choosing Character Tag: in the Find dialog, rather than a Character Format. The former searches for text with the assigned character style. The latter finds text with specific attributes, which may or may not have been assigned a character style. Mike Wickham On 7/9/2013 2:15 PM, Karen Robbins wrote: I want to remove rogue character formats and replace them with correct ones. I've used Character Tools to generate a list of formats by file so I know which ones are in each document of my book. I choose Character Format... in the Find/Change palette, type the character format name in the entry field, check the Consider Case checkbox, check the Document radio button to check only the open document, and click Find. Usually, the Find Character Format dialog appears. I can't possibly remember all the properties I assigned to every format I created, and certainly wouldn't know the properties of a rogue or legacy style that I didn't create. I just want to find the format by the name assigned to it. Shouldn't those names appear in the scrollable entry field of the Find/Change palette, the same way paragraph styles do? (Not even default character styles show up.) Must I generate a long CT report on all styles to get the properties to complete this dialog? If I close this dialog and try again, a Specify the character format to find alert appears. My documents have only an A flow. I doubt the character format I'm looking for would be on a master page. Even if a style or two were in an unanchored box, for example, that doesn't explain all styles not being available or found. I'm sure this is a case of user error. What am I doing wrong? Thanks, Karen ___ You are currently subscribed to framers as i...@mikewickham.com. Send list messages to framers@lists.frameusers.com. To unsubscribe send a blank email to framers-unsubscr...@lists.frameusers.com or visit http://lists.frameusers.com/mailman/options/framers/info%40mikewickham.com Send administrative questions to listad...@frameusers.com. Visit http://www.frameusers.com/ for more resources and info. ___ You are currently subscribed to framers as arch...@mail-archive.com. Send list messages to framers@lists.frameusers.com. To unsubscribe send a blank email to framers-unsubscr...@lists.frameusers.com or visit http://lists.frameusers.com/mailman/options/framers/archive%40mail-archive.com Send administrative questions to listad...@frameusers.com. Visit http://www.frameusers.com/ for more resources and info.
Re: Cleaning Character Formats
And as of Frame 10, you can also search for Character Format Override and Paragraph Format Override, so you don't even need to search for a specific tag. If you do search for a specific tag, remember that the first time you find it, you can reapply the tag to clear the override, then Copy Special the Character Format and do a search and replace for the rest of the book. HTH, Lin On Tue, Jul 9, 2013 at 3:49 PM, Mike Wickham i...@mikewickham.com wrote: If I'm reading your message right, you should be choosing Character Tag: in the Find dialog, rather than a Character Format. The former searches for text with the assigned character style. The latter finds text with specific attributes, which may or may not have been assigned a character style. Mike Wickham On 7/9/2013 2:15 PM, Karen Robbins wrote: I want to remove rogue character formats and replace them with correct ones. I've used Character Tools to generate a list of formats by file so I know which ones are in each document of my book. I choose Character Format... in the Find/Change palette, type the character format name in the entry field, check the Consider Case checkbox, check the Document radio button to check only the open document, and click Find. Usually, the Find Character Format dialog appears. I can't possibly remember all the properties I assigned to every format I created, and certainly wouldn't know the properties of a rogue or legacy style that I didn't create. I just want to find the format by the name assigned to it. Shouldn't those names appear in the scrollable entry field of the Find/Change palette, the same way paragraph styles do? (Not even default character styles show up.) Must I generate a long CT report on all styles to get the properties to complete this dialog? If I close this dialog and try again, a Specify the character format to find alert appears. My documents have only an A flow. I doubt the character format I'm looking for would be on a master page. Even if a style or two were in an unanchored box, for example, that doesn't explain all styles not being available or found. I'm sure this is a case of user error. What am I doing wrong? Thanks, Karen ___ You are currently subscribed to framers as i...@mikewickham.com. Send list messages to framers@lists.frameusers.com. To unsubscribe send a blank email toframers-unsubscr...@lists.frameusers.com or visit http://lists.frameusers.com/mailman/options/framers/info%40mikewickham.com Send administrative questions to listad...@frameusers.com. Visithttp://www.frameusers.com/ for more resources and info. ___ You are currently subscribed to framers as ljsims...@gmail.com. Send list messages to framers@lists.frameusers.com. To unsubscribe send a blank email to framers-unsubscr...@lists.frameusers.com or visit http://lists.frameusers.com/mailman/options/framers/ljsims.ml%40gmail.com Send administrative questions to listad...@frameusers.com. Visit http://www.frameusers.com/ for more resources and info. -- Lin Sims ___ You are currently subscribed to framers as arch...@mail-archive.com. Send list messages to framers@lists.frameusers.com. To unsubscribe send a blank email to framers-unsubscr...@lists.frameusers.com or visit http://lists.frameusers.com/mailman/options/framers/archive%40mail-archive.com Send administrative questions to listad...@frameusers.com. Visit http://www.frameusers.com/ for more resources and info.
Re: Cleaning Character Formats
Thanks, Fred, maybe I was confusing format and tag. I guess I do want both overrides and tags, though--I can use Silicon Prairie's Character Tools to find both. As it happens, there are instances of bad practices like Italic and italic, so case would be relevant in some instances. Thanks, Lin, for jogging my memory, too. I'll see if CudSpan tools can help as well. --Karen On Tue, Jul 9, 2013 at 12:47 PM, Fred Ridder docu...@hotmail.com wrote: You don't indicate what version of FrameMaker you are using, so I'll try to keep my answers as generic and universal as possible. If you're trying to find named character styles, you should be choosing Character Tag rather than Character Format in the Find box. You will have to type the name of the tag, though, the same way you have to when searching for paragraph tags. If you're trying to find instances of manually applied character formatting (format overrides), you'll either have to search for Character Format and deal with each item in the format dialog individually, or else get yourself a script or plug-in that finds overrides and generates a hyperlinked report. Once you have the report you can jump to each override and either remove the formatting or apply it via named styles (tags). For years I've used the hunt overrides plug-ins from CudSpan (Chris Despopoulis) and they work just fine. BTW, if you're searching for tags or formatting, you should not be checking the Consider Case option, since that is intended for use when searching for a text string in the document's content. I don't know whether it affects tag or formatting searches or whether it is completely ignored (as it should be), but why select it if it's irrelevant? -Fred Ridder -- Date: Tue, 9 Jul 2013 12:15:10 -0700 Subject: Cleaning Character Formats From: karendes...@gmail.com To: framers@lists.frameusers.com I want to remove rogue character formats and replace them with correct ones. I've used Character Tools to generate a list of formats by file so I know which ones are in each document of my book. I choose Character Format... in the Find/Change palette, type the character format name in the entry field, check the Consider Case checkbox, check the Document radio button to check only the open document, and click Find. Usually, the Find Character Format dialog appears. I can't possibly remember all the properties I assigned to every format I created, and certainly wouldn't know the properties of a rogue or legacy style that I didn't create. I just want to find the format by the name assigned to it. Shouldn't those names appear in the scrollable entry field of the Find/Change palette, the same way paragraph styles do? (Not even default character styles show up.) Must I generate a long CT report on all styles to get the properties to complete this dialog? If I close this dialog and try again, a Specify the character format to find alert appears. My documents have only an A flow. I doubt the character format I'm looking for would be on a master page. Even if a style or two were in an unanchored box, for example, that doesn't explain all styles not being available or found. I'm sure this is a case of user error. What am I doing wrong? Thanks, Karen ___ You are currently subscribed to framers as arch...@mail-archive.com. Send list messages to framers@lists.frameusers.com. To unsubscribe send a blank email to framers-unsubscr...@lists.frameusers.com or visit http://lists.frameusers.com/mailman/options/framers/archive%40mail-archive.com Send administrative questions to listad...@frameusers.com. Visit http://www.frameusers.com/ for more resources and info.
RE: Cleaning Character Formats
I just confirmed that Consider Case really is active in tag searches--peculiar but true. But since this is actually the case, you'd probably want to leave it OFF if you've got the kind of bad naming practices you mention. If you tell FrameMaker to consider case, then you'd have to do *separate* searches for italic and Italic (and for ITALIC or any camel-case variations). But with Consider Case inactive, searching for italic return results for *any* instance of those 6 letters in that order *regardless of case*. Covering all permutations of upper-case and lower case letters in the name of a 6-letter tag would take 64 (2^6) separate searches with consider case ON, but only one search with consider case OFF. -Fred Ridder Date: Tue, 9 Jul 2013 13:44:35 -0700 Subject: Re: Cleaning Character Formats From: karendes...@gmail.com To: docu...@hotmail.com CC: framers@lists.frameusers.com Thanks, Fred, maybe I was confusing format and tag. I guess I do want both overrides and tags, though--I can use Silicon Prairie's Character Tools to find both. As it happens, there are instances of bad practices like Italic and italic, so case would be relevant in some instances. Thanks, Lin, for jogging my memory, too. I'll see if CudSpan tools can help as well. --Karen On Tue, Jul 9, 2013 at 12:47 PM, Fred Ridder docu...@hotmail.com wrote: You don't indicate what version of FrameMaker you are using, so I'll try to keep my answers as generic and universal as possible. If you're trying to find named character styles, you should be choosing Character Tag rather than Character Format in the Find box. You will have to type the name of the tag, though, the same way you have to when searching for paragraph tags. If you're trying to find instances of manually applied character formatting (format overrides), you'll either have to search for Character Format and deal with each item in the format dialog individually, or else get yourself a script or plug-in that finds overrides and generates a hyperlinked report. Once you have the report you can jump to each override and either remove the formatting or apply it via named styles (tags). For years I've used the hunt overrides plug-ins from CudSpan (Chris Despopoulis) and they work just fine. BTW, if you're searching for tags or formatting, you should not be checking the Consider Case option, since that is intended for use when searching for a text string in the document's content. I don't know whether it affects tag or formatting searches or whether it is completely ignored (as it should be), but why select it if it's irrelevant? -Fred Ridder Date: Tue, 9 Jul 2013 12:15:10 -0700 Subject: Cleaning Character Formats From: karendes...@gmail.com To: framers@lists.frameusers.com I want to remove rogue character formats and replace them with correct ones. I've used Character Tools to generate a list of formats by file so I know which ones are in each document of my book. I choose Character Format... in the Find/Change palette, type the character format name in the entry field, check the Consider Case checkbox, check the Document radio button to check only the open document, and click Find. Usually, the Find Character Format dialog appears. I can't possibly remember all the properties I assigned to every format I created, and certainly wouldn't know the properties of a rogue or legacy style that I didn't create. I just want to find the format by the name assigned to it. Shouldn't those names appear in the scrollable entry field of the Find/Change palette, the same way paragraph styles do? (Not even default character styles show up.) Must I generate a long CT report on all styles to get the properties to complete this dialog? If I close this dialog and try again, a Specify the character format to find alert appears. My documents have only an A flow. I doubt the character format I'm looking for would be on a master page. Even if a style or two were in an unanchored box, for example, that doesn't explain all styles not being available or found. I'm sure this is a case of user error. What am I doing wrong? Thanks, Karen ___ You are currently subscribed to framers as arch...@mail-archive.com. Send list messages to framers@lists.frameusers.com. To unsubscribe send a blank email to framers-unsubscr...@lists.frameusers.com or visit http://lists.frameusers.com/mailman/options/framers/archive%40mail-archive.com Send administrative questions to listad...@frameusers.com. Visit http://www.frameusers.com/ for more resources and info.
Re: Cleaning Character Formats
While we're on the subject .. an unfortunate tag searching issue happens if your tag names contain hyphens, and you try to use the Whole Word option. FM will match on partial tag names where search string matches a hyphen-delimited word in your tag name. For example, if you have tags named head1 and task-head1 .. and you search for head1, it will match on both of the tags. Cheers, ...scott On 7/9/13 2:37 PM, Fred Ridder wrote: I just confirmed that Consider Case really is active in tag searches--peculiar but true. But since this is actually the case, you'd probably want to leave it OFF if you've got the kind of bad naming practices you mention. If you tell FrameMaker to consider case, then you'd have to do *separate* searches for italic and Italic (and for ITALIC or any camel-case variations). But with Consider Case inactive, searching for italic return results for *any* instance of those 6 letters in that order *regardless of case*. Covering all permutations of upper-case and lower case letters in the name of a 6-letter tag would take 64 (2^6) separate searches with consider case ON, but only one search with consider case OFF. -Fred Ridder ___ You are currently subscribed to framers as arch...@mail-archive.com. Send list messages to framers@lists.frameusers.com. To unsubscribe send a blank email to framers-unsubscr...@lists.frameusers.com or visit http://lists.frameusers.com/mailman/options/framers/archive%40mail-archive.com Send administrative questions to listad...@frameusers.com. Visit http://www.frameusers.com/ for more resources and info.
Re: Cleaning Character Formats
It will also match head, head.1, head.2, Grant On 7/9/2013 3:47 PM, Scott Prentice wrote: While we're on the subject .. an unfortunate tag searching issue happens if your tag names contain hyphens, and you try to use the Whole Word option. FM will match on partial tag names where search string matches a hyphen-delimited word in your tag name. For example, if you have tags named head1 and task-head1 .. and you search for head1, it will match on both of the tags. Cheers, ...scott On 7/9/13 2:37 PM, Fred Ridder wrote: I just confirmed that Consider Case really is active in tag searches--peculiar but true. But since this is actually the case, you'd probably want to leave it OFF if you've got the kind of bad naming practices you mention. If you tell FrameMaker to consider case, then you'd have to do *separate* searches for italic and Italic (and for ITALIC or any camel-case variations). But with Consider Case inactive, searching for italic return results for *any* instance of those 6 letters in that order *regardless of case*. Covering all permutations of upper-case and lower case letters in the name of a 6-letter tag would take 64 (2^6) separate searches with consider case ON, but only one search with consider case OFF. -Fred Ridder ___ You are currently subscribed to framers as arch...@mail-archive.com. Send list messages to framers@lists.frameusers.com. To unsubscribe send a blank email to framers-unsubscr...@lists.frameusers.com or visit http://lists.frameusers.com/mailman/options/framers/archive%40mail-archive.com Send administrative questions to listad...@frameusers.com. Visit http://www.frameusers.com/ for more resources and info.