Re: [GNC] Tax report options (flywire)

[Gyle McCollam]

Thank you. I appreciate that and it's not a big deal.  I's just that this way 
the OP gets the answers h was looking for.



Thank You,

Gyle McCollam

Gyle McCollam

gmccol...@live.com   email


From: Bob Crochelt 
Sent: Friday, May 19, 2023 6:31 PM
To: Gyle McCollam ; gnucash-user@gnucash.org 

Subject: Re: [GNC] Tax report options (flywire)

Thank you.  I will try to do better in the future.
Bob C.
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Re: [GNC] Transaction Report - Split Transactions

[Vincent Dawans]

I have submitted a draft PR with changes that would address your use case
(as well as mine -- I have a set of books for a small nonprofit that I like
to export in a Google Sheet ledger for simple reporting to the board -- but
it shows a lot of sad looking "Split Transaction" as well). As you say it's
not a total deal breaker but essentially we can probably afford  to have a
more aggressive "other account" match in the reports (where the data is
only read, not changed) while keeping a more conservative approach in the
register (where changes are made, hence it's better to work in the split
view to avoid errors at that point). See
https://github.com/Gnucash/gnucash/pull/1637  We will have to see what form
it takes at the end, but could also be done in a custom report if it's
considered too "risky" for the main report.

On Fri, May 19, 2023 at 4:39 AM Adrien Monteleone <
adrien.montele...@lusfiber.net> wrote:

> As Vincent noted, you probably can't get there in one report, but
> consider experimenting with the multi-column report where you can have
> multiple transaction reports in one screen.
>
> Another alternative would be to run the report for each owner, and
> copy/paste or export to a spreadsheet for further manipulation.
>
> Regards,
> Adrien
>
> On 5/16/23 3:24 AM, John Dimitriadis wrote:
> > Hello,
> >
> > I have a Gnucash file, which I use to track expenses for a jointly owned
> property.
> >
> > Under Assets, I have two accounts. One for myself and one for the other
> owner.
> >
> > Under Expenses, I have the Property, and under that I have sub-accounts
> for the various types of expenses (eg. Taxes, Service Charges, Maintenance,
> Bills etc).
> >
> > A number of the expenses transactions have split entries. Either because
> something was paid by both owners, or because I keep more detailed records.
> >
> > I am trying to come up with a Transaction Report that will summarise:
> > (a) Total Expenses
> > (b) Breakdown of Expenses per sub-Account (i.e. type of expense)
> > (c) How much was paid by each owner, of each type of expense
> >
> > The problem I am facing and have not managed to solve no matter what I
> have tried, is that for the Split Transactions, when Sorting with “Other
> Account”, I just get a groups for “Split Transaction”, and thus lose the
> transparency of the Sub-Account or if I structure the Transaction report
> differently, I lose the transparency/sum for the account from which the
> payment was made.
>
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Re: [GNC] Tax report options (flywire)

[Bob Crochelt]

Thank you.  I will try to do better in the future.
Bob C.
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[GNC] GNC "CLASS" equivalent to QB

[flywire]

Sure, GnuCash will do that as tags, but it's different.

See https://lists.gnucash.org/pipermail/gnucash-user/2023-May/107072.html
and https://lists.gnucash.org/pipermail/gnucash-user/2023-May/107073.html
for details. QuickBooks only allows one class but you can have multiple
tags in Gnucash.

There is no need to import old data but it is handy for reporting. Let us
know how you handle classes if you do. I use QuickBooks reporting and
GnuCash gives you much better access to the data, especially with csv and
the Multi-Split variant.

https://lists.gnucash.org/pipermail/gnucash-user/2023-May/107048.html
> ...users can start using it (if they wish) and provide feedback.

Don't expect much feedback on tag reporting:
1. the implementation is very complete, though limited to transactions
2. existing GnuCash users have self-selected as not needing it

Feedback:
> If the P can have this [tag grouping] or the regular filter feature
added...

Suggesting filtering as an alternative to tag grouping is like offering a
wheelbarrow without a wheel.

Regards
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[GNC] balance of interests between users and developers

[Wm]

I think the balance between users of gnc and developers of gnc has 
broken down.


My personal instinct is inclined towards development, towards software 
getting better, being more inclusive, making things easier, you get the 
drift.


Unfortunately it seems some personal projects got in the way of making 
gnc 5 better for everyone.


The most obvious interaction fail is transaction completion which should 
have been an improvement but has ended up as an "I'm right, you are all 
wrong" issue :(
see 798829 – 5.0 transaction completion features are buggy (gnucash.org) 
 for details :(


For small organizations / charitable organizations / whatever they are 
in your locale, v5 broke reporting in a significant way.
see 798809 – Multicolumn report error when reopened after saving. 
(gnucash.org) 
why? because preparing a standard set of reports is what is expected of 
small businesses, etc
it is understood, pretty much in every jurisdiction, that you start with 
last year's balance sheet, you add in the income statement for the last 
year and present this year's balance sheet

we call this accounting
we call this reporting
it is "where we were", "what happened", "where we are"

Unfortunately, gnc5 *BROKE* the reporting mechanism that was working before.

In fact, it is sufficiently broken that gnc5 CAN NOT BE USED for any set 
of accounts if a *single* date or *single* account needs to be changed.


Basically, if you have organised a good set of accounts, carefully put 
them together and saved them,  YOU ARE *insert your worst word*.  It is 
that bad.


Fun fact? The people that broke this don't seem concerned.



--
Wm ...
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Re: [GNC] Transaction Report - Split Transactions

[John Dimitriadis]

Hello Vincent,

Thank you very much for the detailed and quick response!

Splitting the transaction into two separate ones is something I thought of as 
well, however I concluded that I rather not have perfect reports but  have my 
transactions properly organised. 

The tags report is something I came across while looking for a solution, but as 
you say it is still not ideal. However I am considering it, as at the moment I 
use some “dimension accounts” which I add into splits with zero credit/debit 
and use as references when I want to create a report on projects, to gather 
related expenses from different accounts. So I might be using the tags instead 
going forward.

If you manage to make any changes that will resolve the reporting assuming that 
splits are only on either Debit or Credit side, then that would be great! 
Otherwise I am sure we will be just fine ! :)

Thank you once again!

> On 18 May 2023, at 02:27, Vincent Dawans  wrote:
> 
> The last one should show this for proper credit/debi sides
> 
> Checking account  100
> Electricity   60   #OwnerA in 
> the split memo
> Electricity   40   #OwnerB in 
> the split memo
> 
> On Wed, May 17, 2023 at 4:26 PM Vincent Dawans  > wrote:
>> Unfortunately that is a limitation on how the splits work and I have run 
>> into this myself.
>> 
>> When you look at it from the expense accounts, every transaction has a 3 way 
>> split because of the 2 owner accounts, so unfortunately there is no way to 
>> group by owner account as the secondary sort
>> When you look at it the other way, selecting Owner A and B as the accounts 
>> to report on, every transaction is still split because of the other owner 
>> account, so there is no way to group by owner as primary then expense as 
>> secondary. You can still get the correct total for each owner, but not the 
>> subtotal by expense account.
>> 
>> It could be an interesting thing to try to change. When showing a split on 
>> the credit side, and the multiple splits are ONLY on the credit side, then 
>> we should be able to show the single debit side account name as the other 
>> account instead of showing "split transaction"; same for the other way 
>> around, When showing a split on the debit side, and the multiple splits are 
>> ONLY on the debit side, then we should be able to show the single credit 
>> side account name as other account instead of showing "split transaction";
>> 
>> I might look at changing this as it would help as well because I have 
>> several reports where I have ran into this problem
>> 
>> The alternative is to only use simple transactions, which essentially means 
>> splitting your transactions into 2. So instead of 
>> 
>> Electricity 100
>> Owner A  60
>> Owner B 40
>> 
>> you end up with 2 transactions
>> 
>> Electricity 60
>> Owner A  60
>> 
>> Electricity 40
>> Owner B 40
>> 
>> But it's not really very nice
>> 
>> I have also an experimental report using tags but that would require 
>> changing your setup as well. It would still require splitting the expenses 
>> however, but both splits could be kept in the same transactions. Only 
>> advantage is you could get rid of the owner accounts UNLESS they are actual 
>> escrow accounts (instead of report placeholders while the actual payment is 
>> done from a single asset account). 
>> Checking account 100
>> Electricity60  #OwnerA in the split memo
>> Electricity40  #OwnerB in the split memo
>> 
>> Here it is if you want to give that a try: 
>> https://github.com/dawansv/gnucash-transaction-tags
>> 
>> But ultimately allowing the single matching debit/credit side to show 
>> instead of "split transactions" would be a more useful solution. I'll look 
>> at whether I can get that done but it might take a little while.
>> 
>> On Wed, May 17, 2023 at 3:22 PM John Dimitriadis > > wrote:
>>> Hello,
>>> 
>>> I have a Gnucash file, which I use to track expenses for a jointly owned 
>>> property. 
>>> 
>>> Under Assets, I have two accounts. One for myself and one for the other 
>>> owner.
>>> 
>>> Under Expenses, I have the Property, and under that I have sub-accounts for 
>>> the various types of expenses (eg. Taxes, Service Charges, Maintenance, 
>>> Bills etc).
>>> 
>>> A number of the expenses transactions have split entries. Either because 
>>> something was paid by both owners, or because I keep more detailed records.
>>> 
>>> I am trying to come up with a Transaction Report that will summarise:
>>> (a) Total Expenses
>>> (b) Breakdown of Expenses per sub-Account (i.e. type of expense)
>>> (c) How much was paid by each owner, of each type of expense
>>> 
>>> The problem I am facing and have not managed to solve no matter what I have 
>>> tried, is that for the Split Transactions, when Sorting with 

Re: [GNC] Tax report options (flywire)

[Gyle McCollam]

Bob,
You replied to me only.  I was replying to Brad.  You should use reply all so 
that your reply goes to the list.


Thank You,

Gyle McCollam

Gyle McCollam

gmccol...@live.com   email


From: Bob Crochelt 
Sent: Friday, May 19, 2023 2:02 PM
To: Gyle McCollam 
Subject: Re: [GNC] Tax report options (flywire)

Hi:
Huntington Bank offers OFX/QFX for checking and savings, but not AFAIK CD's.
HTH
Bob Crochelt

On Thu, May 18, 2023 at 03:48:18PM +, Gyle McCollam wrote:
> Brad,
> As fr as banks with FDIC Insurance and OFX/QFX downloads, I can think of 3 
> off the top of my head.  Presidential Bank in MD, good rate, but only on the 
> 1st $25,000 in checking with conditions.  2nd, Bask Bank/Texas Capital, 
> limited to 2 savings accounts and CDs.  Last. but not least CIT Bank (not 
> CITI).  I'm sure there are many others and even if they only offer CSV 
> downloads, that is almost as easy once you've done it once.
>
>
> Thank You,
>
> Gyle McCollam
>
> Gyle McCollam
>
> gmccol...@live.com   email
>
> 
> From: gnucash-user  on 
> behalf of Brad Morrison 
> Sent: Thursday, May 18, 2023 5:56 AM
> To: gnucash-user@gnucash.org 
> Cc: fdxmemberservi...@financialdataexchange.org 
> ; 
> fdxsupp...@financialdataexchange.org 
> Subject: Re: [GNC] Tax report options (flywire)
>
> Hi Alex/all,
>
> Thank you for the overarching explanations about how GnuCash Tax Report
> Options work and some of the issues behind that.
>
> As I covered in my April 25 post
> (https://lists.gnucash.org/pipermail/gnucash-user/2023-April/106671.html),
> I have been trying to find US based FDIC insured banks that allow for
> transactional data to be downloaded in the OFX file format
> (https://en.wikipedia.org/wiki/Open_Financial_Exchange). I have still
> not been able to find any that do, so I dug a bit deeper (the ICBA and
> several other banking associations did not respond to my inquiries) and
> noticed that the Financial Data Exchange group that hosts the "OFX Work
> Group" (https://financialdataexchange.org/ofx) seems to be quite out of
> date (copyright date at the bottom lists 2020 as the year, 2019 is the
> last date on the timeline, etc.). The Financial Data Exchange homepage
> (https://financialdataexchange.org/) looks better maintained and seems
> to have several news items from the last month, but also has that 2020
> copyright date at the bottom. FDX also has this Tax Data Exchange
> section
> (https://financialdataexchange.org/FDX/FDX/US-Tax/US-Tax-Forms.aspx?hkey=00bae613-7ec8-4c93-8e37-4712f09ae255)
> under the "Resources" tab, but it also looks a bit stale. You may be
> able to parse the technical information there better than I can, but it
> might be worth a look as that Tax Data Exchange page also seems to
> acknowledge what you are saying about TXF code being abandoned
> ("Standards-based JSON files are superior to both CSV and TXF files CSV
> files require proprietary programs to process. Documentation and support
> of the TXF standard has dwindled and has now been fully-replaced by new
> standards.")
>
> I do not know if GnuCash is already a member of FDX, but that maybe
> something to consider...?
>
> Brad
>
> On 5/17/23 12:08, Alex Aycinena wrote:
> > On Wed, May 17, 2023 at 9:00 AM  wrote:
> >
> >> -- Forwarded message --
> >> From: flywire
> >> To: Gnucash Users
> >> Cc:
> >> Bcc:
> >> Date: Wed, 17 May 2023 17:17:45 +1000
> >> Subject: Re: [GNC] Tax report options
> >> https://lists.gnucash.org/pipermail/gnucash-user/2023-May/107018.html
> >> flywire wrote:
> >>
> >>> It is a spreadsheet process to add share/franking credits to etf/franking
> >>> credits (Distribution:13Q) and similar for capital gains
> >>> (Distribution:18H:18A) since the components are the same tax item. Any
> >>> thoughts of how I could sum them in reports from different account trees?
> >>>
> >> lol In the heat of the moment preparing tax I'd never thought of just
> >> transferring the total to the main account for that item.
> >>
> >> https://lists.gnucash.org/pipermail/gnucash-user/2023-May/107020.html
> >> flywire wrote:
> >>
> >>> ...there are 13 annual returns
> >>>
> >> To be clear, the items on the return map to different tax codes, eg
> >> franking credits is 13Q on a personal return and 8D on a trust return. I'd
> >> expect a table would need to be maintained for each return type. Australian
> >> codes hardly change over time which likely means there would be no active
> >> maintenance.
> >>
> >> Is it as simple as just using a unique tax code as account code and then
> >> reporting by account code? (Assume one return type.)
> >>
> >> ___
> >>
> >>
> > Some questions have been asked about  Tax Report Options in the past couple
> > of weeks. I have been away and not able to respond or make comments. Let me
> > make these 

Re: [GNC] Account Summary Report Question

[Michael or Penny Novack]

However, you don't have to do this every time you want to run the same
report with the same options. After setting it up as you want it, use
Saved Report Configurations. Find information about that in the
documentation.


Your options would be saved even if you didn't do a "saved reports" as 
long as the report is still "open" (a tab exists for it). Thus typically 
for each set of books I have at least an Income Statement and a Balance 
Sheet still "open". This is a matter of how you use gnucash. In my case, 
I never have more than a few tabs open at the same time so plenty of 
room on that bar.


After running a report, I normally would export it to a directory which 
holds [past reports for that entity (that set of books). Note that 
especially in the past I would be keeping the books for a number of 
organizations.  That means a given report might be wanted in different 
forms, so exporting the "raw report" and then editing outside of gnucash 
to get the finished reports far easier << the level of detail wanted by 
a Board of Directors and the level of detail needed to fill out things 
like the 990-EZ or determine if 1099-MISCs need to be filed not the 
same.Thus the Bod might want to see the total paid for mowing orchards, 
not how much to each farmer doing that and whether >$600 in the year 
(1099-MISC needed).



Michael D Novack


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Re: [GNC] Tax report options (flywire)

[Stephen]

JP Morgan Chase Bank provides OFX/QFX format downloads of Checking and 
Savings Accounts. I DL these monthly to correspond with the just-ended 
statement period. They are very easy to import into Gnucash and make 
reconciliation and reporting a snap. Sorry, I do not know about the 
Direct-Connect or AQBank type stuff and I am not following the 
discussion in re taxes.

 Stephen

On 5/18/2023 4:56 AM, Brad Morrison wrote:

Hi Alex/all,

Thank you for the overarching explanations about how GnuCash Tax 
Report Options work and some of the issues behind that.


As I covered in my April 25 post 
(https://lists.gnucash.org/pipermail/gnucash-user/2023-April/106671.html), 
I have been trying to find US based FDIC insured banks that allow for 
transactional data to be downloaded in the OFX file format 
(https://en.wikipedia.org/wiki/Open_Financial_Exchange). I have still 
not been able to find any that do, so I dug a bit deeper (the ICBA and 
several other banking associations did not respond to my inquiries) 
and noticed that the Financial Data Exchange group that hosts the "OFX 
Work Group" (https://financialdataexchange.org/ofx) seems to be quite 
out of date (copyright date at the bottom lists 2020 as the year, 2019 
is the last date on the timeline, etc.). The Financial Data Exchange 
homepage (https://financialdataexchange.org/) looks better maintained 
and seems to have several news items from the last month, but also has 
that 2020 copyright date at the bottom. FDX also has this Tax Data 
Exchange section 
(https://financialdataexchange.org/FDX/FDX/US-Tax/US-Tax-Forms.aspx?hkey=00bae613-7ec8-4c93-8e37-4712f09ae255) 
under the "Resources" tab, but it also looks a bit stale. You may be 
able to parse the technical information there better than I can, but 
it might be worth a look as that Tax Data Exchange page also seems to 
acknowledge what you are saying about TXF code being abandoned 
("Standards-based JSON files are superior to both CSV and TXF files 
CSV files require proprietary programs to process. Documentation and 
support of the TXF standard has dwindled and has now been 
fully-replaced by new standards.")


I do not know if GnuCash is already a member of FDX, but that maybe 
something to consider...?


Brad

On 5/17/23 12:08, Alex Aycinena wrote:
On Wed, May 17, 2023 at 9:00 AM  
wrote:



-- Forwarded message --
From: flywire
To: Gnucash Users
Cc:
Bcc:
Date: Wed, 17 May 2023 17:17:45 +1000
Subject: Re: [GNC] Tax report options
https://lists.gnucash.org/pipermail/gnucash-user/2023-May/107018.html
flywire wrote:

It is a spreadsheet process to add share/franking credits to 
etf/franking

credits (Distribution:13Q) and similar for capital gains
(Distribution:18H:18A) since the components are the same tax item. Any
thoughts of how I could sum them in reports from different account 
trees?



lol In the heat of the moment preparing tax I'd never thought of just
transferring the total to the main account for that item.

https://lists.gnucash.org/pipermail/gnucash-user/2023-May/107020.html
flywire wrote:


...there are 13 annual returns


To be clear, the items on the return map to different tax codes, eg
franking credits is 13Q on a personal return and 8D on a trust 
return. I'd
expect a table would need to be maintained for each return type. 
Australian
codes hardly change over time which likely means there would be no 
active

maintenance.

Is it as simple as just using a unique tax code as account code and 
then

reporting by account code? (Assume one return type.)

___


Some questions have been asked about  Tax Report Options in the past 
couple
of weeks. I have been away and not able to respond or make comments. 
Let me
make these points, which may not necessarily apply to this thread, 
but to

others (sorry):

- The Tax Report Options and associated US Income Tax Report are only
intended to be used for US Income Taxes.

- Some time ago, someone in Germany used the US version and made
adjustments for use in Germany; I'm not familiar with that and don't 
know

if it works and is being maintained.

- Initially it was intended primarily to generate a file that could be
uploaded to Income Tax Preparation software (and a report was sort of
secondary) and so a key element of the design was the use of TXF 
codes that

the Tax software could understand; the specification for those codes was
abandoned some time ago so the ability to expand the system is not there
unless we invented our own new TXF code (ugh!).

- That is why there is nothing for Form 1116.

- If someone wanted to do what was done for Germany for another
jurisdiction, they would have to deal with this TXF issue; I certainly
don't recommend trying it.

- The US version could/should be re-written to not depend on TXF 
codes but

this would not be trivial.

- One can use the 'No Tax code' tag to include accounts on the US Income
Tax Report, just not sorted by Form/Schedule; you could 

Re: [GNC] invoice not showing sales in income account

[Thelma Sabim]

Hi, sorry for the incomplete context.
I am trying to issue an invoice using GnuCash 4.4 Build 2020-12-28 in
Debian.
I go to Business, select Customer > New Invoice, type the client name in
Customer, their PO in Billing ID, select Terms, then click OK.
When the invoice window opens, I type my service in Description, then I
click on Income Account where I expect to see Income:Sales (as in previous
invoices), but the software gives me only one option "Income: interest
Income" and this is wrong.
The arrow down button does not bring any other income account.
Also, I think I had more options for the Action field; now it shws only one
entry "Hours" and I have the impression that previously I could select
"words"... but I do not recall how I (or the software) did that.
I need some help in order to get the correct account  in the Income
Account field.

Not sure if the group accepts a screenshot, but I can send one if
necessary.
Thank you.
Thelma


On Fri, May 19, 2023 at 11:32 AM Murugan Muruganandam <
m.muruganan...@hotmail.com> wrote:

> hi Thelma
>
> can you please elaborate the issue step by step. where you are not able to
> see the income account
>
>
>
> Saludos Cordiales
>
>
> Murugan
> --
> *From:* gnucash-user  hotmail@gnucash.org> on behalf of Thelma Sabim 
> *Sent:* Thursday, May 18, 2023 7:50 PM
> *To:* gnucash-user@gnucash.org 
> *Subject:* [GNC] invoice not showing sales in income account
>
> Hi,
> I had set up my invoice to show "Income:sales" under Income Account. Today
> I tried to issue another invoice and the field only shows "Income:interest"
> and it seems to freeze when I click on the arrow down. Also, the field
> Action only shows 'hours'. Before I had the option for 'word'.
> I still can see my four invoices issued and correctly posted to Accounts
> Receivable and if I jump to invoices, they show Income:sales for Income
> account.
> What should I do? Recreate a new template for invoice? What options are
> available in this scenario?
> Thank you.
>
> --
> *Thelma L Sabim*
> Tradutora Juramentada JUCEPAR
> Certified Translator Eng < > Por
> ABRATES, ATA
> +55 (41) 3276 5659 Cel: (41) 9 9676 7297 (BR)
> +1 (512) 837 5708 (US)
> ___
> gnucash-user mailing list
> gnucash-user@gnucash.org
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> https://lists.gnucash.org/mailman/listinfo/gnucash-user
> -
> Please remember to CC this list on all your replies.
> You can do this by using Reply-To-List or Reply-All.
>


-- 
*Thelma L Sabim*
Tradutora Juramentada JUCEPAR
Certified Translator Eng < > Por
ABRATES, ATA
+55 (41) 3276 5659 Cel: (41) 9 9676 7297 (BR)
+1 (512) 837 5708 (US)
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Re: [GNC] report cutoffs - Trial Balance opening date

[John Ralls]

> On May 19, 2023, at 09:40, Michael or Penny Novack 
>  wrote:
> 
> On 5/18/2023 11:56 PM, David T. via gnucash-user wrote:
>> Per the documentation:
>> 
>> 
>> 10.3.5.11. Trial Balance
>> 
>> 
>> Trial Balance lists the ending balances in all accounts as of a particular 
>> date. It is typically run at the end of an accounting period and is 
>> primarily used to ensure that the total of all debits equals the total of 
>> all credits.
>> 
>> 
>> By definition, that means there *isn't* a start date.
>> 
>> ⁣David T. ​
> 
> 
> Also do note --- the trial balance was an important tool in the old days of 
> pen and ink on paper bookkeeping. All sorts of errors while entering numbers 
> or transcribing them during posting could lead to a condition of total debits 
> not equaling total credits. In other words, this was your warning that there 
> was an error somewhere, and that this error has a date in between the 
> previous date a trial balance was run and found correct and this one.
> 
> You did not proceed with other reports, closing the books, etc. until the 
> error was found and corrected and the trial balance "clean".
> 
> Might I point out that computerized accounting software like gnucash will NOT 
> allow entry of an out of balance transaction nor will a transcription error 
> be made. When I say won't allow I am including the special accounts orphan 
> and imbalance. In other words, you CAN enter a transaction not in balance as 
> far as the intended accounts are concerned; but the out of balance amount 
> will be a debit or credit in imbalance. So ..
> 
> A non-zero balance in the special account imbalance is just like a trial 
> balance not being in balance. I have never run a trial balance using gnucash, 
> just confirmed that the balance of imbalance was zero.
> 
> Michael D Novack
> 
> PS --- a clean trial balance does NOT mean the books are free of error. Just 
> that free of certain kinds of error. There are many other sorts of errors 
> possible (like putting something in the wrong account) that will not throw a 
> trial balance out of balance.

That's all correct *as long as there's only one commodity in the book*. As soon 
as you introduce a second commodity you have the opportunity for failing to 
record trading gains and losses and  that will cause the book to be out of 
balance even though all of the transactions balance. This will be apparent if 
there's an automatically generated Realized Gains or Realized Losses line on 
the balance sheet report. The Trial Balance report with the price source set to 
average cost is the best tool for finding the accounts that need their gains or 
losses accounted for.

Regards,
John Ralls
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Re: [GNC] GNC "CLASS" equivalent to QB

[Adrien Monteleone]

There isn't one.

But...

Some reports (like the Transaction Report) can filter based on text 
contained in various fields. Thus it is possible to 'tag' transactions 
with your class names and still generate a report containing only those 
transactions.


There is a more deliberate and advanced version of this report posted by 
Vincent Dawans in the last few days.


If the P can have this or the regular filter feature added, that would 
make GnuCash even more useful for such cases where other reporting 
dimensions are desired.


Regards,
Adrien

On 5/19/23 9:57 AM, aelif aelif wrote:

I am an experienced Quickbooks Desktop (QB) User.  I am now moving over to
Gnucash because of the newly excessive cost of QB.

I have scoured the internet for a Gnucash equivalent method for CLASS to
segregate accounts without good results.  I have also checked the archives
here by subject.

Has a method been developed by my fellow users to figure this out? Like
many I have multiple activities that I need to account for.


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Re: [GNC] GNC "CLASS" equivalent to QB

[Vincent Dawans]

Hi Ael:

The short answer is that unfortunately gnuCash does not offer "analytical
accounting" features. What quickbooks calls classes, but in some other
places are called dimensions or codes or categories, etc. The term is not
important, but these types of features allow for orthogonal classification
across general ledger accounts. There are workarounds but none of course as
powerful or polished as what you would find in applications with full
analytical features. But still depending on your needs it might be enough.

There is a long conversation about this in this bug report
https://bugs.gnucash.org/show_bug.cgi?id=113772. Along with some
workarounds.

One workaround is to use a series of side placeholder accounts that can be
filtered on. It's explained at the bottom of this comment:
https://bugs.gnucash.org/show_bug.cgi?id=113772#c6

Another workaround is using tags with a custom report I recently made. But
it's still limited to one type of report. See this comment:
https://bugs.gnucash.org/show_bug.cgi?id=113772#c53

In some cases, it might also make sense to simply use general ledger
accounts for things that you were using classes for. For instance if
managing several rental properties, a tree of accounts for each might make
more sense than using analytical features. It really comes down to specific
uses and needs. And we certainly need more people to share their experience
and use cases with these sorts of features in other applications so we can
work on better solutions for gnuCash. So feel free to share with the list
how you are specifically using classes in QB and we might be able to come
up with more targeted feedback.

Sincerely,

Vincent Dawans

On Fri, May 19, 2023 at 8:01 AM aelif aelif  wrote:

> I am an experienced Quickbooks Desktop (QB) User.  I am now moving over to
> Gnucash because of the newly excessive cost of QB.
>
> I have scoured the internet for a Gnucash equivalent method for CLASS to
> segregate accounts without good results.  I have also checked the archives
> here by subject.
>
> Has a method been developed by my fellow users to figure this out? Like
> many I have multiple activities that I need to account for.
>
> Many thanks,  AEL
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Re: [GNC] invoice not showing sales in income account

[Murugan Muruganandam]

hi Thelma

can you please elaborate the issue step by step. where you are not able to see 
the income account




Saludos Cordiales


Murugan


From: gnucash-user 
 on behalf of 
Thelma Sabim 
Sent: Thursday, May 18, 2023 7:50 PM
To: gnucash-user@gnucash.org 
Subject: [GNC] invoice not showing sales in income account

Hi,
I had set up my invoice to show "Income:sales" under Income Account. Today
I tried to issue another invoice and the field only shows "Income:interest"
and it seems to freeze when I click on the arrow down. Also, the field
Action only shows 'hours'. Before I had the option for 'word'.
I still can see my four invoices issued and correctly posted to Accounts
Receivable and if I jump to invoices, they show Income:sales for Income
account.
What should I do? Recreate a new template for invoice? What options are
available in this scenario?
Thank you.

--
*Thelma L Sabim*
Tradutora Juramentada JUCEPAR
Certified Translator Eng < > Por
ABRATES, ATA
+55 (41) 3276 5659 Cel: (41) 9 9676 7297 (BR)
+1 (512) 837 5708 (US)
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Re: [GNC] Account Summary Report Question

[Stan Brown]

>> Edit » Report Options is your friend.  For your specific question,
>> within report options it's Display » Parent account balances. The
>> default is "Account Balance", which of course is zero for a placeholder.
>> You want to change that to "Subtotal".
> 
> [GnuCash] requires you to first run the report (the report now exists) and
> then you get to use edit => report options to change the options you
> want for this report. 

However, you don't have to do this every time you want to run the same
report with the same options. After setting it up as you want it, use
Saved Report Configurations. Find information about that in the
documentation.

Stan Brown
Tehachapi, CA, USA
https://BrownMath.com
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Re: [GNC] Account Summary Report Question

[Michael or Penny Novack]

Edit » Report Options is your friend.  For your specific question,
within report options it's Display » Parent account balances. The
default is "Account Balance", which of course is zero for a placeholder.
You want to change that to "Subtotal".



All new users need to familiarize themselves with all the options they 
have available to them for every report they intend to run. Learn what 
options you wish for each report. You should be asking here if/f you 
have already done that, explored the options available to you, and still 
can't  find what you want.


But do note --- gnucash might at first seem slightly odd in that it does 
not allow you to first choose the options for a report you are about to 
run. It requires you to first run the report (the report now exists) and 
then you get to use edit => report options to change the options you 
want for this report. A moment or two of thought should make it clear to 
you why this must be so. You could have more than one instance of a 
report in existence (a tab for it). For example, you might have two 
balance statement reports,report options) one for date X and one for 
date Y (the effective date of the balance statement is one of the things 
you set using report options)



Michael D Novack

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Re: [GNC] Account Summary Report Question

[Chris Ledbetter via gnucash-user]

Thank you - this issue is now closed

Sent from my iPhone

> On May 19, 2023, at 11:06 AM, Stan Brown (using GC 2.6.19) 
>  wrote:
> 
> On 2023-05-19 07:13, Chris Ledbetter via gnucash-user wrote:
>> I’m getting a feel for the reports section and I pulled up Account
>> Summary.  Is there a way for the reports to fill in, what I think is,
>> missing information or is that how this type of report works?  For
>> example, I think it would be more helpful for me if the Assets and
>> Current Assets are filled in and not 0.00. 
> 
> Edit » Report Options is your friend.  For your specific question,
> within report options it's Display » Parent account balances. The
> default is "Account Balance", which of course is zero for a placeholder.
> You want to change that to "Subtotal".
> 
> I'm using an older version, so the exact wording in the option dialog
> might vary slightly.
> 
> Stan Brown
> Tehachapi, CA, USA
> https://BrownMath.com
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Re: [GNC] Account Summary Report Question

[Stan Brown (using GC 2.6.19)]

On 2023-05-19 07:13, Chris Ledbetter via gnucash-user wrote:
> I’m getting a feel for the reports section and I pulled up Account
> Summary.  Is there a way for the reports to fill in, what I think is,
> missing information or is that how this type of report works?  For
> example, I think it would be more helpful for me if the Assets and
> Current Assets are filled in and not 0.00. 

Edit » Report Options is your friend.  For your specific question,
within report options it's Display » Parent account balances. The
default is "Account Balance", which of course is zero for a placeholder.
You want to change that to "Subtotal".

I'm using an older version, so the exact wording in the option dialog
might vary slightly.

Stan Brown
Tehachapi, CA, USA
https://BrownMath.com
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Re: [GNC] report cutoffs - Trial Balance opening date

[NoobAlice]

Just send him a trial balance AND the income statement and balance 
sheet.  The "closed books" trial balance he wants is going to look 
similar to the balance sheet plus income statement stacked anyway, just 
without totals.
The trial balance will let him see that nothing from the other two 
reports is missing.


Alternatively, you can put the Dec 31 2021 and Dec 31 2022 balance 
sheets next to each other and just take the difference between the 
income statement items as the amounts to display, then reverse the total 
of those to equity, but that is probably more trouble than it's worth.


On 2023-05-19 06:09 AM, Rogier F. van Vlissingen wrote:

Thanks for that.
I gotta have a serious talk with my accountant. He objected to the report
and it sent me wondering.

On Thu, May 18, 2023 at 11:56 PM David T.  wrote:


Per the documentation:


10.3.5.11. Trial Balance


Trial Balance lists the ending balances in all accounts as of a particular
date. It is typically run at the end of an accounting period and is
primarily used to ensure that the total of all debits equals the total of
all credits.


By definition, that means there *isn't* a start date.



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[GNC] GNC "CLASS" equivalent to QB

[aelif aelif]

I am an experienced Quickbooks Desktop (QB) User.  I am now moving over to
Gnucash because of the newly excessive cost of QB.

I have scoured the internet for a Gnucash equivalent method for CLASS to
segregate accounts without good results.  I have also checked the archives
here by subject.

Has a method been developed by my fellow users to figure this out? Like
many I have multiple activities that I need to account for.

Many thanks,  AEL
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Re: [GNC] Auto commit with auto save?

[NoobAlice]

A little bit of a topic change, but I find setting Edit > Preferences > 
Scheduled Transactions > check box Review Created Transactions
as an overall preference (as opposed to remembering to check the box on 
the popup scheduled transactions window) really simplifies scheduled 
transaction fixing because then I don't have to hunt it down in a 
specific ledger.


I agree on the unsaved transactions issue.

On 2023-05-19 06:23 AM, ed...@billiau.net wrote:

*snip*

Every three months I have a split transaction with 7 splits. I will
edit that sequentially in 6 or 7 registers. I used to try concurrent
editing, but if it ever worked, it doesn't now.
At present it can only be saved from one register, but its not the one
I opened it in first, it's the one from which I saved it as a scheduled
transaction.
Even finding that register to save a complex transaction is difficult
some days.

Just to let you know that what Stan describes is a difficulty in
Gnucash, not just some awkward users with complex use cases, this is
just doing my tax.

Liz
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Re: [GNC] report cutoffs - Trial Balance opening date

[Michael or Penny Novack]

On 5/18/2023 11:56 PM, David T. via gnucash-user wrote:

Per the documentation:


10.3.5.11. Trial Balance


Trial Balance lists the ending balances in all accounts as of a particular 
date. It is typically run at the end of an accounting period and is primarily 
used to ensure that the total of all debits equals the total of all credits.


By definition, that means there *isn't* a start date.

⁣David T. ​



Also do note --- the trial balance was an important tool in the old days 
of pen and ink on paper bookkeeping. All sorts of errors while entering 
numbers or transcribing them during posting could lead to a condition of 
total debits not equaling total credits. In other words, this was your 
warning that there was an error somewhere, and that this error has a 
date in between the previous date a trial balance was run and found 
correct and this one.


You did not proceed with other reports, closing the books, etc. until 
the error was found and corrected and the trial balance "clean".


Might I point out that computerized accounting software like gnucash 
will NOT allow entry of an out of balance transaction nor will a 
transcription error be made. When I say won't allow I am including the 
special accounts orphan and imbalance. In other words, you CAN enter a 
transaction not in balance as far as the intended accounts are 
concerned; but the out of balance amount will be a debit or credit in 
imbalance. So ..


A non-zero balance in the special account imbalance is just like a trial 
balance not being in balance. I have never run a trial balance using 
gnucash, just confirmed that the balance of imbalance was zero.


Michael D Novack

PS --- a clean trial balance does NOT mean the books are free of error. 
Just that free of certain kinds of error. There are many other sorts of 
errors possible (like putting something in the wrong account) that will 
not throw a trial balance out of balance.


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Re: [GNC] report cutoffs - Trial Balance opening date

[Adrien Monteleone]

In the pen & paper days, the Trial Balance would effectively *appear* to 
be for just the current period (year) but that is only because Income & 
Expense accounts would be closed to Equity in prior years. (retained 
earnings, e.g.)


With GnuCash, you don't have to zero these accounts as it can do the 
math for reports properly without such a step.


The end result however is the same.

If it isn't then you quite likely have an error you need to track down.

Regards,
Adrien

On 5/19/23 5:09 AM, Rogier F. van Vlissingen wrote:

Thanks for that.
I gotta have a serious talk with my accountant. He objected to the report
and it sent me wondering.


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Re: [GNC] Transaction Report - Split Transactions

[Adrien Monteleone]

As Vincent noted, you probably can't get there in one report, but 
consider experimenting with the multi-column report where you can have 
multiple transaction reports in one screen.


Another alternative would be to run the report for each owner, and 
copy/paste or export to a spreadsheet for further manipulation.


Regards,
Adrien

On 5/16/23 3:24 AM, John Dimitriadis wrote:

Hello,

I have a Gnucash file, which I use to track expenses for a jointly owned 
property.

Under Assets, I have two accounts. One for myself and one for the other owner.

Under Expenses, I have the Property, and under that I have sub-accounts for the 
various types of expenses (eg. Taxes, Service Charges, Maintenance, Bills etc).

A number of the expenses transactions have split entries. Either because 
something was paid by both owners, or because I keep more detailed records.

I am trying to come up with a Transaction Report that will summarise:
(a) Total Expenses
(b) Breakdown of Expenses per sub-Account (i.e. type of expense)
(c) How much was paid by each owner, of each type of expense

The problem I am facing and have not managed to solve no matter what I have 
tried, is that for the Split Transactions, when Sorting with “Other Account”, I 
just get a groups for “Split Transaction”, and thus lose the transparency of 
the Sub-Account or if I structure the Transaction report differently, I lose 
the transparency/sum for the account from which the payment was made.


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Re: [GNC] Auto commit with auto save?

[edodd]

On Sun, 7 May 2023 07:18:20 -0700
Stan Brown  wrote:

> On 2023-05-06 22:28, David T. via gnucash-user wrote:
> > The app does throw a dialog onscreen when a user tries to save with
> > an open transaction. Unfortunately, the message is generic, and a
> > user is forced to look through the open tabs and try to figure out
> > which register holds this transaction. Others have commented on this
> > in the past.  
> Has an enhancement request been submitted about this? It's an ongoing
> annoyance, and I can't understand why GC requires me to guess which of
> half a dozen pen registers contains the incomplete transaction.
> 
> Stan Brown
> Tehachapi, CA, USA
> https://BrownMath.com

Every three months I have a split transaction with 7 splits. I will
edit that sequentially in 6 or 7 registers. I used to try concurrent
editing, but if it ever worked, it doesn't now.
At present it can only be saved from one register, but its not the one
I opened it in first, it's the one from which I saved it as a scheduled
transaction.
Even finding that register to save a complex transaction is difficult
some days.

Just to let you know that what Stan describes is a difficulty in
Gnucash, not just some awkward users with complex use cases, this is
just doing my tax.

Liz
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Re: [GNC] report cutoffs - Trial Balance opening date

[Rogier F. van Vlissingen]

Thanks for that.
I gotta have a serious talk with my accountant. He objected to the report
and it sent me wondering.

On Thu, May 18, 2023 at 11:56 PM David T.  wrote:

> Per the documentation:
>
>
> 10.3.5.11. Trial Balance
>
>
> Trial Balance lists the ending balances in all accounts as of a particular
> date. It is typically run at the end of an accounting period and is
> primarily used to ensure that the total of all debits equals the total of
> all credits.
>
>
> By definition, that means there *isn't* a start date.
>
> David T.
> On May 18, 2023, at 11:38 PM, "Rogier F. van Vlissingen" <
> vlisc...@gmail.com> wrote:
>>
>> somehow or other I had a discrepancy between my trial balance and my P
>> and it turns out that the 22 trial balance is picking up transactions from
>> 20 and 21.
>>
>> What I cannot figure out is where to set the opening date for the trial
>> balance.
>> --
>>
>> gnucash-user mailing list
>> gnucash-user@gnucash.org
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Re: [GNC] Unable to update prices using Yahoo as JSON

[David H]

Known issue - workaround at
https://lists.gnucash.org/pipermail/gnucash-user/2023-May/106878.html

A new version of Finance Quote was recently released which may have fixed
the error, not sure but you could try updating that first - details here
https://lists.gnucash.org/pipermail/gnucash-user/2023-May/106970.html

Cheers David H;


On Fri, 19 May 2023 at 17:03, Adrian Holbrook 
wrote:

> Share price updates using Yahoo as JSON are not working for some reason.
> Is anyone else having this problem? Tried to access the mailing list to see
> if anyone else is having this problem but I keep on getting an
> authorisation failure.
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[GNC] Unable to update prices using Yahoo as JSON

[Adrian Holbrook]

Share price updates using Yahoo as JSON are not working for some reason. Is 
anyone else having this problem? Tried to access the mailing list to see if 
anyone else is having this problem but I keep on getting an authorisation 
failure.
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