[GNC] Double entry bookkeeping for purchases to be paid at later date: LIABILITIES Re: gnucash-user Digest, Vol 224, Issue 13

[Sharon Sydnor]

Shevach,  

I am only experienced in basic bookkeeping but irrespective of what type of 
payment you intend to make, you have bought something you intend to pay for 
later hence IT IS a LIABILITY -so your second account WILL NOT  be a 
checking/payment account.  But you only need ONE  account named LIABILITIES and 
that is your offsetting account - it will be a holding account of any and all 
obligations to pay later and you will recognize them each in the LIABILITIES 
holding account by purchase name and line item explanation and amount. 
LIABILITIES is just a temporary holding account so you are aware of obligations 
and what you owe and will have to cover to pay in the future and a record is 
made of the actual time of purchase irrespective of when it will be paid from 
your payment/checking account when it will be the offsetting account and come 
back out of the liabilities account.  

Sent from my iPhone

> On Nov 7, 2021, at 8:45 AM, gnucash-user-requ...@gnucash.org wrote:
> 
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> Today's Topics:
> 
>   1.  question from newbie (Shevach Pepper)
>   2. Re:  Price editor uses old entry (Rainer Dorsch)
>   3. Re:  question from newbie (Michael Hendry)
>   4. Re:  question from newbie (Doug)
>   5.  difficulties with managing accounts with lots of split
>  transactions (Platon Pronko)
>   6.  Black Screen (Chris Rumney)
>   7. Re:  Black Screen (Derek Atkins)
>   8. Re:  difficulties with managing accounts with lots of split
>  transactions (Derek Atkins)
>   9. Re:  difficulties with managing accounts with lots of split
>  transactions (david whiting)
>  10. Re:  difficulties with managing accounts with lots of split
>  transactions (Platon Pronko)
> 
> 
> --
> 
> Message: 1
> Date: Sat, 06 Nov 2021 21:40:55 +
> From: Shevach Pepper 
> To: gnucash-user@gnucash.org
> Subject: [GNC] question from newbie
> Message-ID:
><895b1b74-df2f-d9a8-a9a2-d0ab53250056@ee9a2fef-dd37-4258-ba71-00493f9b4d2e>
>
> Content-Type: text/plain; charset="utf-8"
> 
>   Hello there,
>   'I'm having trouble on how to record buying groceries on Jan. 1  with a
>   head check for Feb. 1
>   What I understood from the manual that this is not an expense but a
>   liablity but I don't understand if I should make two accounts one
>   expense: grocery and one "liability: grocery" or some easier way to
>   record this.
>   Thank you very much for the help
>   Shevach
>   gif
> 
> 
> --
> 
> Message: 2
> Date: Sun, 07 Nov 2021 09:46:41 +0100
> From: Rainer Dorsch 
> To: Gnucash Users 
> Subject: Re: [GNC] Price editor uses old entry
> Message-ID: <4897319.uENy7qOpfP@h370>
> Content-Type: text/plain; charset="us-ascii"
> 
> Am Samstag, 6. November 2021, 03:51:55 CET schrieb john:
 On Nov 5, 2021, at 1:48 PM, Rainer Dorsch  wrote:
>>> 
>>> Am Freitag, 5. November 2021, 16:39:28 CET schrieben Sie:
> On Nov 5, 2021, at 4:22 AM, Rainer Dorsch via gnucash-user
>  wrote:
> 
> Hi,
> 
> I noticed that if the price editor has an entry in EUR and an entry in
> USD, it used the EUR entry, even if the USD entry has a newer date. My
> account currency is EUR.
> 
> Is that intended and is there an option to change this behavior?
> 
> I usually get the EUR entry, if I buy or sell stock or funds, which are
> accounted in USD.
 
 GnuCash always prefers a direct conversion over an indirect one
 regardless
 of the date. It's not optional. I suppose the problem arises because
 you're
 trading USD-priced stocks from an EUR-denominated brokerage account and
 the
 trades create the EUR prices. The simplest work around is to remove those
 EUR prices from the pricedb; it won't affect the transaction or reports
 using the average-cost price source. To avoid the problem going forward
 create an intermediary USD bank account in your brokerage account
 hierarchy
 and when recording the trade make separate splits for USD<->EUR and
 stock<->USD. Chris Lam is working on a stock trading assistant to make
 this
 a bit less cumbersome; we hope it will be finished in time for GnuCash 5.
>>> 
>>> Thanks John for your quick reply.
>>> 
>>> The scenario you describe matches well my use case.
>>> 
>>> Yes, I manually delete the EUR entries in the pricedb
>>> 
>>> I am looking forward to the stock trading assistant.
>>> 
>>> Can you tell 

[GNC] Reports with amounts Re: gnucash-user Digest, Vol 224, Issue 11

[Sharon Sydnor]

Michael, thank you,  all understood,  I desire to print out an annual report 
that is a compilation of all account transaction entries for the entire year to 
use as a reference volume and for double checking accuracy of transactions 
assigned to specific accounts.  When my EA tax preparer looks at the totals on 
the income statement and says such-and-such  total seems high what’s different 
this year, I can go to this report and look through the transactions I assigned 
to that account and see if something sticks out as not belonging there.  
Interestingly explaining myself here  caused me to confirm the difference of a 
general journal report and general ledger and the general journal seems what I 
would want except I have the report I was happy with having produced the year 
before and it has general ledger at the top. I’ll play around starting with the 
general journal to see if I can get what I want starting there. 

I change the computer date because it was my understanding (and makes sense) 
that is the date the gnucash software program uses when saving backups and 
doing it’s thing there.  It had a tip to close the program every night or data 
saved may not have the correct date when you roll over to a new day  so I do it 
out of habit now anticipating what else might be affected and am sure to NAME 
the file the actual date period of the activity.  

Sent from my iPhone

> On Nov 5, 2021, at 6:29 PM, gnucash-user-requ...@gnucash.org wrote:
> 
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> 
> Today's Topics:
> 
>   1. Re:  General Ledger amounts missing (Michael or Penny Novack)
>   2. Re:  Has bugs-admin been hacked? Re: [Bug 797953] RFE:
>  provide access to filter-by on right-mouse-click in Accounts
>  register (Frank H. Ellenberger)
>   3. Re:  Updating from v 2.6.16. (Geert Janssens)
>   4. Re:  General Ledger amounts missing (Geert Janssens)
>   5. Re:  Has bugs-admin been hacked? Re: [Bug 797953] RFE:
>  provide access to filter-by on right-mouse-click in Accounts
>  register (Michael Hendry)
>   6.  best way to upgrade on Ubuntu 20.04 [was Re: QFX import:
>  transaction matching NOT learning to match] (David Mintz)
>   7. Re:  best way to upgrade on Ubuntu 20.04 [was Re: QFX import:
>  transaction matching NOT learning to match] (David H)
>   8.  Update Online Quotes Section in Wiki (Rainer Dorsch)
>   9. Re:  Price editor uses old entry (Rainer Dorsch)
>  10. Re:  best way to upgrade on Ubuntu 20.04 [was Re: QFX import:
>  transaction matching NOT learning to match] (davidcousen...@gmail.com)
> 
> 
> --
> 
> Message: 1
> Date: Fri, 5 Nov 2021 12:12:20 -0400
> From: Michael or Penny Novack 
> To: gnucash-user@gnucash.org
> Subject: Re: [GNC] General Ledger amounts missing
> Message-ID: <71df293b-54f0-7976-a8d9-7d9b2784b...@comcast.net>
> Content-Type: text/plain; charset=UTF-8; format=flowed
> 
>> On 11/5/2021 11:22 AM, Sharon Sydnor wrote:
>> Gyle, yes thank you I considered that and did set the correct start and end 
>> dates and also thought to look to the PREFERENCES of the entire program and 
>> there is a place there to also set the start and end dates and select if 
>> they are RELATIVE or ABSOLUTE, and I chose the latter.  I?ll change to 
>> relative and see if it makes a difference although I don?t understand why it 
>> would.  Also since I do my books ?at one sitting? and block out a period of 
>> time and work straight through from Jan to Dec of usually the former year, I 
>> change the date and time on the entire computer as well,  setting it back to 
>> Dec 31 of the required year.
>> Sharon
>> 
> I think it might help clarify things if instead of referring to gnucash 
> report names you said what reports you wanted in terms of their standard 
> accounting names. Thus a "balance sheet" report has a DATE associated 
> with it (the :as of" date) while a "statement of income and expenses" 
> would have a DATE RANGE (start and stop date of the interval.
> 
> BUT --- "I change the date and time on the entire computer as well" is 
> not needed. Like most accounting software, gnucash does NOT assume 
> either data entry of 

Re: [GNC] General Ledger amounts missing

[Sharon Sydnor]

Gyle, yes thank you I considered that and did set the correct start and end 
dates and also thought to look to the PREFERENCES of the entire program and 
there is a place there to also set the start and end dates and select if they 
are RELATIVE or ABSOLUTE, and I chose the latter.  I’ll change to relative and 
see if it makes a difference although I don’t understand why it would.  Also 
since I do my books “at one sitting” and block out a period of time and work 
straight through from Jan to Dec of usually the former year, I change the date 
and time on the entire computer as well,  setting it back to Dec 31 of the 
required year.  
Sharon 

Sent from my iPhone

> On Nov 4, 2021, at 10:17 PM, Adrian Yong  wrote:
> 
> 
> Hi All,
> 
> I have raised this detail before...
> 
> It was explained to me that the normal General Ledger which classified 
> Assets, Liabilities, and Proprietorship with their total amounts so that the 
> auditor can be sure that A = L + P is observed but GNUCash works on a double 
> entry system so A = L + P will always be observed. However, sometimes an 
> entry may be a negative Asset instead of being a positive Liability and this 
> is not so easily picked up without a normal General Ledger...
> 
> I have downloaded the General Ledger or Transaction Report and created my 
> normal GL using Excel.
> 
> Regards,
> Adrian
> 
>> On Fri, Nov 5, 2021 at 10:23 AM Gyle McCollam  wrote:
>> Sharon, not sure, but the simple answer seems to be that under "edit report 
>> options" you didn't change the start and end dates.  The reports default to 
>> the current accounting period and you need the start and end of the year.  
>> Hope this helps.
>> 
>> 
>> Thank You,
>> Gyle McCollam
>> 
>> Gyle McCollam
>> 
>> 609.680.2326 Mobile
>> 
>> gmccol...@live.com   email
>> 
>> 
>> From: gnucash-user  on 
>> behalf of sydnorbill...@bellsouth.net 
>> Sent: Thursday, November 4, 2021 7:05 PM
>> To: gnucash-user@gnucash.org 
>> Subject: [GNC] General Ledger amounts missing
>> 
>> Relative newbie, even though using gnucash for four years, but only use it
>> once a year to prepare for tax filing and by the next time filing comes
>> around the following year I forget a lot of how it worked.
>> 
>> 
>> 
>> In trying to print out a General Ledger report, after selecting reports and
>> General Ledger under Assets & Liabilities, then going to options and
>> selecting the obvious under GENERAL, then DISPLAY, and ACCOUNTS when I click
>> OK, the report that comes up has NO AMOUNTS on it?
>> 
>> 
>> 
>> What simple item am I missing?
>> 
>> 
>> 
>> Sharon
>> 
>> 
>> 
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[GNC] Enter a missing transaction Re: gnucash-user Digest, Vol 222, Issue 23

[Sharon Sydnor]

Yes, David is correct, very simple to enter a missed  transaction with a date 
far sooner than where you might currently be working.  Just go to the very  
bottom of the transaction journal and enter your new transaction and type in 
the correct date it should have (override what is there) look CLOSELY to be 
sure it is accurate or you might throw off your totals if it has a wrong date 
and you’ll have a difficult time finding where it went - learned this lesson 
the hard way - had a typo so far off it put it at the very beginning of ALL my 
entries.


> On Sep 12, 2021, at 12:00 PM, gnucash-user-requ...@gnucash.org wrote:
> 
> Send gnucash-user mailing list submissions to
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> When replying, please edit your Subject line so it is more specific
> than "Re: Contents of gnucash-user digest..."
> 
> 
> Today's Topics:
> 
>   1. Re:  Change configuration location. (Geert Janssens)
>   2.  How to enter a missed transaction in the Account Register
>  Display (David Sauder)
>   3. Re:  How to enter a missed transaction in the Account
>  Register Display (David H)
>   4. Re:  How to enter a missed transaction in the Account
>  Register Display (David Sauder)
>   5. Re:  How to enter a missed transaction in the Account
>  Register Display (David Sauder)
>   6. Re:  How to enter a missed transaction in the Account
>  Register Display (David H)
>   7. Re:  How to enter a missed transaction in the Account
>  Register Display (Glenn Fowler)
>   8.  Cash Accounting Method (Steve Morrow)
>   9. Re:  Cash Accounting Method (Maf. King)
>  10. Re:  Cash Accounting Method (Derek Atkins)
>  11. Re:  Cash Accounting Method (Rich Shepard)
> 
> 
> --
> 
> Message: 1
> Date: Sat, 11 Sep 2021 18:48:13 +0200
> From: Geert Janssens 
> To: gnucash-user@gnucash.org
> Subject: Re: [GNC] Change configuration location.
> Message-ID: <3139061.44cspzl...@legolas.kobaltwit.lan>
> Content-Type: text/plain; charset="us-ascii"
> 
> Op zaterdag 11 september 2021 16:19:17 CEST schreef Paul Medeiros:
>> Hello,
>> 
>> I can't make gnucash read its configuration from ~/.config/gnucash.
>> Instead it reads and writes its configuration to and from
>> ~/.local/share/gnucash where the data files are stored.
> 
> I hope you didn't actually use that to save your gnucash data files as that 
> is 
> *not* where data (gnucash or any other) files should be stored. It's a 
> directory gnucash uses to manage some internal state and contains files you 
> normally don't have to edit yourself.
> 
>> The environment
>> variable USER_CONFIG_HOME is currently set to ~/.config.
> 
> The environment variable associated with this directory is USER_DATA_HOME. 
> But 
> don't change it to ~/.config. It's probably not what you want.
> 
> However for a brief range of gnucash versions gnucash made no distinction 
> between USER_DATA_HOME and USER_CONFIG_HOME. I don't know these off-hand. If 
> you happen to run one of those versions, you should consider upgrading to a 
> more recent one that understands USER_CONFIG_HOME as well.
> 
>> I have tried
>> setting other environment variables as specified in
>> https://wiki.gnucash.org/wiki/Configuration_Locations but none have
>> worked.  I have also tried to find a gui configuration setting in
>> Edit/Preferences but failed. When I open Saved report configurations the
>> list is empty when I have all the configuration folders and files stored in
>> ~/.config/gnucash.
> 
> Your save-reports file is supposed to be in GNC_DATA_HOME, not in 
> GNC_CONFIG_HOME so it's normal gnucash won't find it if you move it around.
> 
>> If I move them to ~/.local/share/gnucash the saved
>> report configurations appear in the list.  The contents of
>> ~/.config/gnucash are currently: accelerator-map  books  checks
>> expressions-2.0  saved-reports-2.8  saved-reports-2.8-backup
>> stylesheets-2.0  translog.  Any ideas on how to fix this?
>> 
> What are you trying to fix exactly ?
> .config/gnucash and .local/share/gnucash are two directories with different 
> purposes (at least on linux). The former is for config files that gnucash 
> never writes to directly, but only reads. The latter for metadata maintained 
> by gnucash itself. Why do you want to move these files to another location ?
> 
> Regards,
> 
> Geert
> 
> 
> 
> 
> --
> 
> Message: 2
> Date: Sat, 11 Sep 2021 18:33:44 -0400
> From: David Sauder 
> To: gnucash-user@gnucash.org
> Subject: [GNC] How to enter a missed transaction in the Account
>Register Display
> Message-ID:
><17cc131c-fa5d-4ad5-d200-7c213b0c9...@unexpectedwild