Re: [GNC] Easy way to delete old transactions
You can't do that, it will screw up your records. The only thing you can do is start a new set of books with the initial balances being the current book's balances. Sent from Samsung Galaxy smartphone. Original message From: Fred Tydeman Date: 5/6/23 3:07 AM (GMT-05:00) To: Gnucash Users Subject: [GNC] Easy way to delete old transactions Is there an easy way to delete all transactions in all accounts before a certain date? ___ gnucash-user mailing list gnucash-user@gnucash.org To update your subscription preferences or to unsubscribe: https://lists.gnucash.org/mailman/listinfo/gnucash-user - Please remember to CC this list on all your replies. You can do this by using Reply-To-List or Reply-All. ___ gnucash-user mailing list gnucash-user@gnucash.org To update your subscription preferences or to unsubscribe: https://lists.gnucash.org/mailman/listinfo/gnucash-user - Please remember to CC this list on all your replies. You can do this by using Reply-To-List or Reply-All.
Re: [GNC] Easy way to delete old transactions
You can bulk delete but know your records will be off like Gyle mentioned: https://lists.gnucash.org/pipermail/gnucash-user/2021-December/098934.html On Sat, May 6, 2023, 4:40 AM Gyle McCollam wrote: > You can't do that, it will screw up your records. The only thing you can > do is start a new set of books with the initial balances being the current > book's balances. > > > > Sent from Samsung Galaxy smartphone. > > > > Original message > From: Fred Tydeman > Date: 5/6/23 3:07 AM (GMT-05:00) > To: Gnucash Users > Subject: [GNC] Easy way to delete old transactions > > Is there an easy way to delete all transactions in all accounts before a > certain date? > ___ > gnucash-user mailing list > gnucash-user@gnucash.org > To update your subscription preferences or to unsubscribe: > https://lists.gnucash.org/mailman/listinfo/gnucash-user > - > Please remember to CC this list on all your replies. > You can do this by using Reply-To-List or Reply-All. > ___ > gnucash-user mailing list > gnucash-user@gnucash.org > To update your subscription preferences or to unsubscribe: > https://lists.gnucash.org/mailman/listinfo/gnucash-user > - > Please remember to CC this list on all your replies. > You can do this by using Reply-To-List or Reply-All. > ___ gnucash-user mailing list gnucash-user@gnucash.org To update your subscription preferences or to unsubscribe: https://lists.gnucash.org/mailman/listinfo/gnucash-user - Please remember to CC this list on all your replies. You can do this by using Reply-To-List or Reply-All.
Re: [GNC] Easy way to delete old transactions
I have been keeping the books for three separate related entities in the same file. I have decided it would be better to have each entity in its own file. So, one idea is to copy the large file 3 times, to three different names. Then delete the accounts and transactions of 2 entities, keeping the third. Do that three times so each file ends up with just the data for one entity. I have around 1915 accounts, so that might be too much work. I believe I first tried: Export Transactions to CSV (for a subset of accounts), then Import Transactions from CSV but I got lots of errors about missing items (perhaps securities). (could be I did that wrong). I am open to suggestions. On Sat, May 6, 2023 at 12:43 PM Glenn Fowler wrote: > You can bulk delete but know your records will be off like Gyle mentioned: > > https://lists.gnucash.org/pipermail/gnucash-user/2021-December/098934.html > > > On Sat, May 6, 2023, 4:40 AM Gyle McCollam wrote: > >> You can't do that, it will screw up your records. The only thing you >> can do is start a new set of books with the initial balances being the >> current book's balances. >> >> >> >> Sent from Samsung Galaxy smartphone. >> >> >> >> Original message >> From: Fred Tydeman >> Date: 5/6/23 3:07 AM (GMT-05:00) >> To: Gnucash Users >> Subject: [GNC] Easy way to delete old transactions >> >> Is there an easy way to delete all transactions in all accounts before a >> certain date? >> ___ >> gnucash-user mailing list >> gnucash-user@gnucash.org >> To update your subscription preferences or to unsubscribe: >> https://lists.gnucash.org/mailman/listinfo/gnucash-user >> - >> Please remember to CC this list on all your replies. >> You can do this by using Reply-To-List or Reply-All. >> ___ >> gnucash-user mailing list >> gnucash-user@gnucash.org >> To update your subscription preferences or to unsubscribe: >> https://lists.gnucash.org/mailman/listinfo/gnucash-user >> - >> Please remember to CC this list on all your replies. >> You can do this by using Reply-To-List or Reply-All. >> > ___ gnucash-user mailing list gnucash-user@gnucash.org To update your subscription preferences or to unsubscribe: https://lists.gnucash.org/mailman/listinfo/gnucash-user - Please remember to CC this list on all your replies. You can do this by using Reply-To-List or Reply-All.
Re: [GNC] Easy way to delete old transactions
On 5/6/2023 3:06 AM, Fred Tydeman wrote: Is there an easy way to delete all transactions in all accounts before a certain date? Don't do this! If what you want is to mimic the old days (fresh books every year -- remember they were once PHYSICAL books with a finite number of pages a) Do a "close the books". Then run a Balance sheet (export and print) b) Open a new set of books with the same accounts (export the CoA and then import that into the new set of books --- if you are doing fresh books every year, put the year into the file name so you'll know which is which. c) Enter the starting balances of all the "standing accounts" (type asset, liability, and equity) from the Balance Sheet (you exported and printed so you have something to work with). You can do this either using the wizard or by an initial transaction. You are now closely mimicking what we used to do in the old days of pen and ink on paper. Michael D Novack ___ gnucash-user mailing list gnucash-user@gnucash.org To update your subscription preferences or to unsubscribe: https://lists.gnucash.org/mailman/listinfo/gnucash-user - Please remember to CC this list on all your replies. You can do this by using Reply-To-List or Reply-All.
Re: [GNC] Easy way to delete old transactions
In my opinion, you are opening a can of worms, but if you are set on this course... If you have separate tax returns or other documents that let you know the income/loss of each entity each year, you may need those to let you determine correct starting equity by entity. You will need to figure out what the balances for each account are for each company before you get too far in so that you have something to check against. Going forward after this you will need to make any transactions that affect multiple entities in multiple sets of books. I will refer to the entities as "Companies" throughout this. I am probably missing at least one step here, as I can't see your books or how you've set them up. * SPLIT OUT EXISTING BOOKS WITH HISTORY: * You could (first make a backup, and then): * start with File 0 * copy to File 1 * copy to File 2 * in File 1, delete checking and other accounts related to Companies 2 & 3 * in File 2, delete checking and other accounts related to Company 1 * copy File 2 to File 3 * in File 2, delete checking and other accounts related to Company 3 * in File 3, delete checking and other accounts related to Company 2 When you delete the accounts, choose to delete the transactions, too. BUT, if you have ANY transactions between companies, you will need to first, before anything else, split those transactions into one transaction for each company. You may be able to prepare lists to find these transactions by, for example, running a transaction report for Company 1 checking, savings, etc. that is filtered by Company 2 checking, savings, etc. * Create 6 accounts (3 companies x 2 related companies for each) * COMPANY 1: Due to/from Company 2 * COMPANY 1: Due to/from Company 3 * COMPANY 2: Due to/from Company 1 * COMPANY 2: Due to/from Company 3 * COMPANY 3: Due to/from Company 1 * COMPANY 3: Due to/from Company 2 (or, instead of Due to/from you could use equity accounts, depending on entity structure, or perhaps new due to/from you personally as the single account for each company.) * Split out entries manually as follows: For sample entry "to move cash from Company 1 to Company 2" Original: Dr $100 Company 2 Checking Cr $100 Company 1 Checking Becomes two entries: "Company 1 books: to move cash from Company 1 to Company 2" Dr $100 COMPANY 1: Due to/from Company 2 Cr $100 Company 1 Checking "Company 2 books: to move cash from Company 1 to Company 2" Dr $100 Company 2 Checking Cr $100 COMPANY 2: Due to/from Company 1 When you are done splitting out these entries, your balances for each pair of intercompany accounts (or your total of new due to/from you personally accounts) should net to zero. Then you can start the process of copying the books. There may be other manual entries that I've missed. You will want to allow yourself many hours for this and to work slowly, ready to go back and fix things in File 0 and restart the rest of the process. * SPLIT OUT BOOKS WITH FRESH START: * Or, start three new books as of the beginning of your year with one entry each "To split out from combined file" that splits to the opening balances for that company. Copy the chart of accounts from the original into each entity file and delete unneeded accounts as you choose. You will still need to figure out opening balances and intercompany accounts. On 2023-05-06 07:43 AM, Fred Tydeman wrote: I have been keeping the books for three separate related entities in the same file. I have decided it would be better to have each entity in its own file. So, one idea is to copy the large file 3 times, to three different names. Then delete the accounts and transactions of 2 entities, keeping the third. Do that three times so each file ends up with just the data for one entity. I have around 1915 accounts, so that might be too much work. I believe I first tried: Export Transactions to CSV (for a subset of accounts), then Import Transactions from CSV but I got lots of errors about missing items (perhaps securities). (could be I did that wrong). I am open to suggestions. ___ gnucash-user mailing list gnucash-user@gnucash.org To update your subscription preferences or to unsubscribe: https://lists.gnucash.org/mailman/listinfo/gnucash-user - Please remember to CC this list on all your replies. You can do this by using Reply-To-List or Reply-All.
