Re: [guadec-list] Call for volunteers?

2013-06-11 Thread Ekaterina Gerasimova 
On 27 May 2013 21:01, Ekaterina Gerasimova kittykat3...@gmail.com wrote:

 Rishi and I spoke earlier and here is a summary of what we concluded:
 * the volunteers page is now up at
 https://live.gnome.org/GUADEC/2013/Volunteers (as per previous years)
 ** we need a mailing list to add them to, this has been guadec-list last
 year, but guadec-local is also fine


guadec-list is being used for volunteer coordination.
TODO: add a page to guadec.org with basic volunteer information and point
it in the general direction of the wiki page.


  * the volunteer coordinator needs to be *local*


As far as I am aware, we are still lacking a 100% confirmed volunteer
coordinator.


 * volunteer coordinators from the last two years need to be asked to help
 out
 *** from 2011: Patricia Santana Cruz patriciasantanac...@gmail.com


Patri has been contacted, she replied privately to me to say that she was
unable to do anything pre-conference because of
exams.https://mail.gnome.org/archives/guadec-list/2013-June/msg4.html


 *** from 2012: still tracing, got as far as Santiago Saavedra who has more
 information


German Póo-Caamaño is helping out with this, but it does not look too
promising.


 * the volunteer coordinator needs one phone (usually with a pre-paid SIM)
 that can be passed to whomever is in charge of volunteers so that all
 volunteers can get in touch with them at any point
 * the volunteer coordinator phone needs to be pre-programmed with mobile
 contact numbers for all volunteers (this was a point of failure in some of
 the previous conferences) - volunteers usually use their own phones/SIMs
 because this is only in case of problems and walkie-talkies not working


rishi, any updates on getting a volunteer coordinator phone?


 * list of volunteer tasks needs to be decided on


At the moment, consensus is that we need 13 volunteers at all times and the
university will make 5 people available (not all at the same time).


 * do volunteers get free refreshments and registration? (as per previous
 years)


TODO, requires action from someone on the local team.


  * each volunteer needs one t-shirt per day, extras must be available


What is the status of t-shirt designs and printing? Along with this item,
how many local helpers will there be? This should at the very least be
all the organisers. I would roughly estimate that we need around 150-200
volunteer t-shirts based on the numbers.
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Re: [guadec-list] Call for volunteers?

2013-06-11 Thread Debarshi Ray 
 * the volunteer coordinator needs one phone (usually with a pre-paid SIM)
 that can be passed to whomever is in charge of volunteers so that all
 volunteers can get in touch with them at any point
 * the volunteer coordinator phone needs to be pre-programmed with mobile
 contact numbers for all volunteers (this was a point of failure in some of
 the previous conferences) - volunteers usually use their own phones/SIMs
 because this is only in case of problems and walkie-talkies not working

 
 rishi, any updates on getting a volunteer coordinator phone?

Getting a pre-paid SIM is easy, and arranging a phone to go along with it
shouldn't be hard. So, I was not treating this as something that has to be
done *now*. Do you want us to have the phone and SIM in our hands right
now?

Cheers,
Debarshi


-- 
Life is like bein' on a mule team.  Unless you're the lead mule, all
the scenery looks about the same.


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Re: [guadec-list] Call for volunteers?

2013-06-11 Thread Ekaterina Gerasimova 
On 11 June 2013 19:42, Debarshi Ray rishi...@lostca.se wrote:

  * the volunteer coordinator needs one phone (usually with a pre-paid
 SIM)
  that can be passed to whomever is in charge of volunteers so that all
  volunteers can get in touch with them at any point
  * the volunteer coordinator phone needs to be pre-programmed with mobile
  contact numbers for all volunteers (this was a point of failure in some
 of
  the previous conferences) - volunteers usually use their own phones/SIMs
  because this is only in case of problems and walkie-talkies not working
 
 
  rishi, any updates on getting a volunteer coordinator phone?

 Getting a pre-paid SIM is easy, and arranging a phone to go along with it
 shouldn't be hard. So, I was not treating this as something that has to be
 done *now*. Do you want us to have the phone and SIM in our hands right
 now?


It would be good to tell the volunteers what the number is around a week
before the conference starts at the latest, so it's not urgent yet.
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