[MCN-L] Imaging SIG: AHFAP 2016 Conference - Speaker list now online

[Tony Harris]

***Apologies for Cross Posting***

The AHFAP Committee is delighted to announce a superb list of proposed
speakers for the 2016 Conference. We are sure you will find this year's
conference offers a wide ranging and comprehensive set of topics, which will
appeal to all our members and the wider cultural heritage imaging community.

Details can be found on the 2016 Conference page
http://www.ahfap.org.uk/conferences/2016-conference/, with accompanying
abstracts on the 2016 Conference Abstracts page
http://www.ahfap.org.uk/conferences/2016-conference/2016-abstracts/.

We have also extended the early bird prices until the end of September,
details of how to secure a place can be found on the 2016 Conference page
http://www.ahfap.org.uk/conferences/2016-conference/.

2016 Conference - Day Two
A series of open studio visits and workshops are being planned for Day Two,
please check the 2016 Conference page
http://www.ahfap.org.uk/conferences/2016-conference/ for updates. A valid
Day One ticket will be needed to attend these events.
Tony Harris
AHFAP Chair

http://www.AHFAP.org.uk 
Twitter: @AHFAP

http://www.jiscmail.ac.uk/AHFAP


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Re: [MCN-L] AV Asset Management

[Erwin Verbruggen]

Hi Patrick,

Had to read your message twice to discern your need for tracking AV Assets
(physical) vs AV Assets (as in DAM systems). But think I got the hang of
it. We use off-the-shelf (and 'closed') software called TopDesk for this -
not sure whether it supports the range you describe, but perhaps worth to
investigate.
http://www.topdesk.com/software/modules-and-features/modules/asset-management

Kind regards,

Erwin Verbruggen
Project lead R&D

Netherlands Institute for Sound and Vision
Media Parkboulevard 1, 1217 WE  Hilversum | Postbus 1060, 1200 BB
Hilversum | beeldengeluid.nl


On Thu, Sep 1, 2016 at 6:45 PM, Bryan Kennedy  wrote:

> We're been tracking materials like this for several years now in the
> Science Museum of Minnesota's exhibit design/production group. We use a
> custom built database to track all exhibit components and each of their
> constituent parts (graphics, objects, media assets, media hardware). This
> database has evolved over the years from a series of custom Filemaker
> templates to a standardized online web tool. The current web tool was built
> in PHP and MySQL (Drupal), but we are currently working on a new system
> built in JS/Node/Mongo (Meteor).
>
> When we first built these systems we looked for off the shelf software that
> would meet our needs. And each time we look at improving the system, we ask
> ourselves whether we should be spending internal resources to build and
> maintain this custom piece of software. However, we've never been able to
> find any tool that meets our custom needs. While we develop this system in
> the open on GitHub and are happy to share the code (
> https://github.com/scimusmn/agora), I suspect that our system would have
> limited use even for another museum in the same exhibit business. A tool
> like this is just so linked to your internal business process, which will
> differ across institutions. That being said, I'd be interested in hearing
> from anyone who feels like a collaboration on a tool like this might be
> fruitful.
>
> Standardizing processes across groups is one of the biggest challenges and
> pay-offs in building a tool like this. Each group has to get together and
> define the precarious balance between tracking too much information and
> making a tool that people will actually use. It's useless to have the
> verbose system that tracks every detail, if no one updates the database
> when you move a monitor from one floor to another, or resize the graphic to
> fit a change in the furniture. We also found that spending time on visual
> design and performance was especially important. It probably is obvious,
> but was saw better engagement and use when we spent time to make the system
> more attractive looking and shaved a second off the page load time.
>
> If you're limiting your inventory needs to computer hardware assets you
> might be able to find some useful tools in the IT sector. Unfortunately,
> I've found these tools a bit restricted to network discovery which doesn't
> help much for non-networked hardware like old projectors, cameras,
> monitors, etc.:
>
>- https://www.spiceworks.com/
>- http://www.solarwinds.com/
>-
>http://www.open-source-guide.com/en/Solutions/
> Infrastructure/It-asset-and-inventory-management
>- http://www.ocsinventory-ng.org/
>
> I'm super curious to hear how other institutions (large and small) are
> tracking assets like these.
>
> Best,
> bk
> 
> bryan kennedy
> director, exhibit media
> science museum of minnesota
> bkenn...@smm.org   651.221.2522
> 
>
> On Thu, Sep 1, 2016 at 10:33 AM, Patrick Davis 
> wrote:
>
> > We are starting to look at asset management needs to keep track of all of
> > our AV inventory throughout the building as it has gotten out of hand. I
> > was wondering what other institutions, specifically large institutions,
> > like ours, are doing.
> >
> > As a educated guess off the top of my head we are in the 1000-1500 items
> > range, when you get down to the level of each speaker, monitor,
> projector,
> > computer, media player, ect
> > ---
> > Patrick Davis | Exhibitions AV Specialist | The Field Museum
> > 1400 S Lake Shore Drive, Chicago, IL 60605
> > 312-665-7968
> >
> > 
> >
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> >
> >
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[MCN-L] storytelling

[Matt Wheeler]

Good afternoon, everyone--

First, I rudely failed to thank the people who responded to my question
back in January regarding digital archiving. Thanks to Perian, Jonathan
Benoit, Stefano, Linda Tadic, James Stevenson, and Emma James for taking
the time to offer suggestions. We have begun discussions with other
institutions about a collaborative model to tackle digital preservation;
I'm happy to share news of such a partnership, should it come to fruition,
with anyone who's interested.

Secondly, on another note, we're planning our 2017 exhibit and talking
about including some recorded oral history/ storytelling. The idea is for
such content to be themed for next year's exhibit, but to have relevance
beyond 2017. It will be posted on our website for streaming, and perhaps
offered as inexpensive downloadable podcasts.


   1. Does anyone have suggestions about potential funding sources for such
   a project?
   2. Has anyone experimented with monetizing this kind of content as
   described above? Is there a market for it?

I'd appreciate any feedback.

Best regards, Matt

-- 
Matt Wheeler,
Photography Archives,
Penobscot Marine Museum
Archives (207) 548-2529 ext. 211
5 Church Street, PO Box 498
Searsport, Maine 04974
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Re: [MCN-L] AV Asset Management

[Patrick Davis]

In reality I need to track both. We use EMu as our Collections and DAM
system for photos, ect. But Exhibits hasn't moved over to using it for
Media yet. I know they would prefer if we did, but we are hesitant to.

Starting off I am mostly looking for physical asset tracking.

---
Patrick Davis | Exhibitions AV Specialist | The Field Museum
1400 S Lake Shore Drive, Chicago, IL 60605
312-665-7968



On Fri, Sep 2, 2016 at 3:35 AM, Erwin Verbruggen <
everbrug...@beeldengeluid.nl> wrote:

> Hi Patrick,
>
> Had to read your message twice to discern your need for tracking AV Assets
> (physical) vs AV Assets (as in DAM systems). But think I got the hang of
> it. We use off-the-shelf (and 'closed') software called TopDesk for this -
> not sure whether it supports the range you describe, but perhaps worth to
> investigate.
> http://www.topdesk.com/software/modules-and-features/
> modules/asset-management
>
> Kind regards,
>
> Erwin Verbruggen
> Project lead R&D
>
> Netherlands Institute for Sound and Vision
> Media Parkboulevard 1, 1217 WE  Hilversum | Postbus 1060, 1200 BB
> Hilversum | beeldengeluid.nl
>
>
> On Thu, Sep 1, 2016 at 6:45 PM, Bryan Kennedy  wrote:
>
> > We're been tracking materials like this for several years now in the
> > Science Museum of Minnesota's exhibit design/production group. We use a
> > custom built database to track all exhibit components and each of their
> > constituent parts (graphics, objects, media assets, media hardware). This
> > database has evolved over the years from a series of custom Filemaker
> > templates to a standardized online web tool. The current web tool was
> built
> > in PHP and MySQL (Drupal), but we are currently working on a new system
> > built in JS/Node/Mongo (Meteor).
> >
> > When we first built these systems we looked for off the shelf software
> that
> > would meet our needs. And each time we look at improving the system, we
> ask
> > ourselves whether we should be spending internal resources to build and
> > maintain this custom piece of software. However, we've never been able to
> > find any tool that meets our custom needs. While we develop this system
> in
> > the open on GitHub and are happy to share the code (
> > https://github.com/scimusmn/agora), I suspect that our system would have
> > limited use even for another museum in the same exhibit business. A tool
> > like this is just so linked to your internal business process, which will
> > differ across institutions. That being said, I'd be interested in hearing
> > from anyone who feels like a collaboration on a tool like this might be
> > fruitful.
> >
> > Standardizing processes across groups is one of the biggest challenges
> and
> > pay-offs in building a tool like this. Each group has to get together and
> > define the precarious balance between tracking too much information and
> > making a tool that people will actually use. It's useless to have the
> > verbose system that tracks every detail, if no one updates the database
> > when you move a monitor from one floor to another, or resize the graphic
> to
> > fit a change in the furniture. We also found that spending time on visual
> > design and performance was especially important. It probably is obvious,
> > but was saw better engagement and use when we spent time to make the
> system
> > more attractive looking and shaved a second off the page load time.
> >
> > If you're limiting your inventory needs to computer hardware assets you
> > might be able to find some useful tools in the IT sector. Unfortunately,
> > I've found these tools a bit restricted to network discovery which
> doesn't
> > help much for non-networked hardware like old projectors, cameras,
> > monitors, etc.:
> >
> >- https://www.spiceworks.com/
> >- http://www.solarwinds.com/
> >-
> >http://www.open-source-guide.com/en/Solutions/
> > Infrastructure/It-asset-and-inventory-management
> >- http://www.ocsinventory-ng.org/
> >
> > I'm super curious to hear how other institutions (large and small) are
> > tracking assets like these.
> >
> > Best,
> > bk
> > 
> > bryan kennedy
> > director, exhibit media
> > science museum of minnesota
> > bkenn...@smm.org   651.221.2522
> > 
> >
> > On Thu, Sep 1, 2016 at 10:33 AM, Patrick Davis 
> > wrote:
> >
> > > We are starting to look at asset management needs to keep track of all
> of
> > > our AV inventory throughout the building as it has gotten out of hand.
> I
> > > was wondering what other institutions, specifically large institutions,
> > > like ours, are doing.
> > >
> > > As a educated guess off the top of my head we are in the 1000-1500
> items
> > > range, when you get down to the level of each speaker, monitor,
> > projector,
> > > computer, media player, ect
> > > ---
> > > Patrick Davis | Exhibitions AV Specialist | The Field Museum
> > > 140